Job Listings

Financial Associate

Company:
Harvard University
Job Location:
Cambridge, 02138
Category:
Business and Financial Services
Type:
Full-Time
Faculty of Arts and Sciences

65466BR

Job Summary

Reporting to the Financial Manager, the position is part of a team supporting Harvard College Admissions and Financial Aid Office's financial operations. 

The Financial Associate serves as the general finance contact for a large department, interacting with offices across the university and Faculty of Arts and Sciences (FAS), and enables the timely and accurate processing of financial transactions and reconciliations. In addition, the roles acts as an internal subject matter expert on financial policy, procedures, and student employee payroll, providing guidance to staff and ensuring compliance.

Position Description
  • Handle daily operations for the Finance team, including processing and approving purchase orders and invoice payments, reimbursements, credit card transactions, and student employee payroll; serve as petty cash custodian.
  • Act as the principal source of information on financial policies and procedures and provide guidance to Admissions and Financial Aid staff and student employees; manage the Finance team email account.
  • Manage student hiring and payroll processes; serve as the primary contact for FAS Payroll and local staff supervisors.
  • Develop job aids and provide individual and group training for staff on student payroll, financial transactions, corporate credit cards, and financial policy and procedures.
  • Monitor General Ledger to ensure accounting consistency and troubleshoot for resolution, assist with quarterly review, and process internal journal transfer payments.
  • Assist with hiring and supervising temporary/seasonal staff to support financial operations.
  • Facilitate staff financial onboarding and offboarding.
  • Actively participate in financial year-end processes and other duties as required.
Basic Qualifications
  • Bachelor's degree or equivalent work experience 
  • Minimum of 1 year relevant work experience
Additional Qualifications and Skills
  • Excellent interpersonal and communication skills (written and verbal); ability to develop relationships and collaborate with diverse constituents across all levels 
  • Demonstrated customer service orientation
  • Strong professional judgment, attention to detail, and ability to handle confidential information with discretion
  • Excellent problem-solving and analytical skills
  • Ability to effectively communicate complex financial policy to diverse constituents
  • Team-oriented with strong time management and organizational skills to manage competing priorities, meet deadlines, and support team operations
  • Ability to work independently with minimal supervision, multi-task, and be adaptable
  • Proficiency with office and collaboration tools, as well as administrative systems, is necessary
  • Prior experience with financial operations and applications preferred
  • Bachelor's degree preferred 
Physical Requirements
  • Sitting using near vision use for computer use for extended periods of time
Working Conditions
  • Work may be performed primarily remotely, but will require in-person attendance for activities, such as  bi-annual all-staff meetings, handling mail, petty cash transactions. (Note: The office does not reimburse employees for commuting/lodging expenses related to on-campus activities.)
  • Some evening/weekend work during peak periods and holidays may be required.
  • Any remote work must be performed in a state in which Harvard is registered to do business (including, but not limited to, CT, MA, ME, NH, NY, RI, and VT).
Additional Information

In order to be considered for this position, please demonstrate basic qualifications are met. Applicants MUST submit a cover letter in addition to their resume in order for their application to be reviewed. 

This position has a 3-month orientation and review period. 

All formal offers will be made by FAS HR. 

*  

The Admissions, Financial Aid, and Student Employment Office of Harvard College is committed to the values of diversity, equity, inclusion, and belonging. In order to recruit and admit a diverse class, as well as support students' equitable access to educational experiences, we strive toward Harvard University's goal of inclusive excellence. We affirm that a rich learning and working environment can only result from a diverse community where all are supported in being their authentic, true selves and empowered to contribute fully to our shared goals and achievements.

Work Format Details
This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Benefits
We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:
  • Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
  • Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
  • Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
  • Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
  • Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
  • Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
  • Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
  • Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
  • Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
Job Function
Finance

Department Office Location
USA - MA - Cambridge

Job Code
400110 Financial Associate I

Work Format
Hybrid (partially on-site, partially remote)

Sub-Unit
Admissions and Financial Aid

Salary Grade
054

Department
College Admissions and Financial Aid

Union
55 - Hvd Union Cler & Tech Workers

Time Status
Full-time

Pre-Employment Screening
Criminal, Education, Identity

Commitment to Equity, Diversity, Inclusion, and Belonging
Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

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