Job Listings

Budget & Data Specialist

University of Northern Colorado
Job Location:
Greeley, 80639
Business and Financial Services

POSITION TITLE: Budget & Data Specialist

COMPENSATION RANGE: 48,000.00 - 51,500.00 USD per year

EMPLOYMENT CLASSIFICATION: Professional Administrative

DEPARTMENT: Dean Col Nat & Health Sci Office


BENEFITS: UNC's Career Hub

To ensure full consideration, applications must be received by 11:59pm (MT) on 05/01/2024.

Position Summary:

The Budget and Data Specialist is a key position in the College of Natural and Health Sciences' Administrative Service Center (ASC) model in support of the School of Nursing (.60 FTE) and Department of Communication Sciences and Disorders, Speech-Language Pathology & Audiology Clinic (.40 FTE), both of which have complex administrative processes due to clinical components of their respective programs. The mission of the ASCs is to provide stakeholders with quality, timely and efficient services.

This position is responsible for unit specific data management, including budget analysis, faculty workload tracking; and accounting and purchasing processes in collaboration with unit leaders, college business operations manager (BOM), accounting specialists, and human resource specialists.

Job Duties:

Budget Management (50%)

  • Analyze, evaluate, and manage operating budget and internal/external funding sources (state, academic course fees, self-supporting, foundation) for the School of Nursing.
  • Support review/revision of Speech-Language Pathology & Audiology Clinic business plan in response to market demand and cost to deliver services.
  • Support analysis of teaching and service activity in the Speech-Language Pathology & Audiology Clinic to allocate cost appropriately between state and self-supporting funds.
  • Estimate and track adjunct, overload, and summer faculty budgets to prevent variances.
  • Coordinate the preparation and administration of annual operating budgets, forecasts, and multi-year projections for use within the assigned units.
  • Consult with unit leaders to create budgets by line item and analyze in relation to anticipated revenue and expenditures.
  • Compile data to produce reports for unit leadership regarding budget status.
  • Assist with fiscal policy development within the assigned units.

Faculty Load and Compensation (20%)

  • Generate workload communications for faculty in the School of Nursing.
  • Maintain workload spreadsheets for unit leaders to allocate faculty workload/overload and request adjunct payroll contracts.
  • Enter and track faculty workload data, overload payroll assignments, and adjunct payroll assignments in Banner.
  • Coordinate with human resources specialists to resolve FLAC processing discrepancies.
  • Consult with unit leaders to resolve discrepancies in faculty workload data and instructor assignments.

Accounting/Purchasing (30%)

  • Track, review receipts, and reallocate procurement cards/purchases for procurement card holders in the school of Nursing
  • Coordinate and process Medicaid prior authorization for Speech-Language Pathology & Audiology Clinic therapy services.
  • Verify Blue Cross/Blue Shield eligibility and benefits for Speech-Language Pathology & Audiology Clinic clients.
  • Manage accounts payable activity to ensure invoices are paid on time and hearing aid return credit is applied and documented.
  • Assist faculty with preparation of travel authorizations and reimbursements in the School of Nursing.
  • Assist unit leaders with capital asset purchasing, management, and property control in the School of Nursing.
  • Assist with purchase requests for gifts, prizes, and awards in the School of Nursing.
  • Coordinate with accounting specialists to generate purchase orders and internal payments (EIOs), and process reimbursement requests, check requests, and invoice payments.


  • Perform complex and detailed administrative and financial work with accuracy
  • Competently utilize spreadsheets and databases for accounting and budgetary tasks
  • Identify financial problems and recommend sound solutions
  • Communicate effectively face-to-face and online
  • Follow and give oral and written directions
  • Perform mathematical calculations with accuracy
  • Work independently with minimal supervision
  • Interpret and apply University policies and procedures
  • Demonstrate sensitivity and respect for a diverse population
  • Organize information for efficient retrieval and reference
  • Prioritize work to meet competing deadlines
  • Demonstrated follow-through with assigned job responsibilities

Minimum Qualifications:

Bachelor's degree required. Additional appropriate experience may substitute for the degree requirement on a year-for-year basis.

Three years of experience related to administrative or budgetary activities. Additional appropriate education may substitute for the required experience on a year-for-year basis.

Preferred Qualifications:

  • Degree or training in business administration, accounting, or related field and/or experience with academic support in higher education.
  • Proficiency with MS Office applications, including advanced knowledge of word and Excel (formatting, calculations, data management) and proficiency with use of Adobe Acrobat.
  • Excellent attention to detail and strong organizational skills.
  • Effective interpersonal, written, and verbal communication skills.

Benefits available include health, dental, vision, life and long-term disability insurance, as well as a selection of several defined contribution retirement plans for all full-time positions. Employees at UNC receive sick leave, and other leave options may be available based on position. Full-time employees are eligible to receive tuition waiver benefits, as well as dependents and spouses of UNC Employees who are employed at 0.5 FTE or above are eligible for undergraduate dependent tuition grants of up to 50%. These tuition grants will cover in-state tuition charges. Further requirements may exist. Other benefits may be available based on position.

About UNC
The University of Northern Colorado is a public doctoral/research institution located in Greeley, Colorado. UNC's commitment to education began in 1889 and continues to be a transformational force for our students. According to CollegeNet's Social Mobility Index, UNC ranked #1 in social mobility (2022). UNC is also committed to providing our faculty and staff with the support they need to succeed as professionals, educators, and in life. Please visit UNC's Career Hub,to learn more about UNC's strategic plan, school programs, and employee benefits. Go Bears!

Commitment to Diversity, Equity, Inclusion, and Belonging
The University of Northern Colorado believes diversity, equity, inclusion, and belonging is the pathway to achieving an inclusive community and fostering a campus culture where everyone can thrive. UNC supports the growth of individuals who care about race, gender, sexual orientation, gender identity/expression, lifestyle, age, educational background, national origin, religion, or physical ability - to honor the intersectionality of our campus. Please visit UNC's Career Hub to learn more about UNC's commitment to diversity, equity, inclusion, and belonging.

AAEO Employer
The University of Northern Colorado is an Affirmative Action/Equal Opportunity employer that is committed to a culturally diverse staff, faculty, and student body.

The University will not engage in unlawful discrimination in employment or educational services against any person because of race, color, religion, gender, age, national origin, disability, or veteran status. Veteran status and people with disabilities are encouraged to apply. It is the University's policy to prohibit discrimination in employment or educational services on the basis of sexual orientation or political affiliation. The University will likewise take affirmative action to ensure that student applicants and enrolled students are treated during the enrollment at the University without regard to race, religion, gender, age, national origin, disability or veteran status. Such affirmative action shall include, but not be limited to the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising; layoff, retirement, or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. Furthermore, the University will post in conspicuous places, notice setting forth the provisions of this University's Equal Opportunity Policy.

Federal regulations require that the University of Northern Colorado retain all documents submitted by applicants. Materials will not be returned or copied for applicants.

Background Check
Satisfactory completion of a background check, educational check, and authorization to work in the United States is required after a conditional offer of employment has been made. The successful candidate must submit original transcripts within one (1) month of hire.

This position is contingent on funding from the Colorado State Legislature, approval by the Board of Trustees, and subject to the policies and regulations of the University of Northern Colorado.

Clery Act
In compliance with the Clery Act, the most recent University of Northern Colorado Annual Campus Security and Fire Safety Report is available online. A paper copy can be requested at the UNC Police Department. This report contains crime statistics and policy statements related to safety, conduct processes and Title IX investigations.

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