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Stephens College
Job Location:

Stephens College

Career Opportunity


Our Vision:

Founded in 1833, Stephens College is the second-oldest women's college in the United States, dedicated to providing innovative, experiential, and career-focused education across various disciplines. Located in Columbia, Missouri, Stephens College continues to be a leader in women's education, fostering a community where students are empowered to lead, innovate, and excel. The college also provides flexible, co-educational master’s degrees and certificates for working professionals, and is home to a co-educational Conservatory for the Performing Arts.

The Registrar Position:

Stephens College is seeking a Registrar who will work collaboratively with campus stakeholders to implement efficient and effective business processes. The Registrar will be responsible for ensuring efficient management and accurate reporting of student data including student information, course registration, grading and academic policies. Attention to detail, strong organizational skills, a thorough understanding of academic procedures and policies, and experience working with student information systems (SIS) are essential for success in this role.

Key Responsibilities:

1. Student Records Management:

    •  Maintain accurate and up-to-date student records including personal information, enrollment status, grades, and academic progress.
    • Manage the registration process ensuring timely and accurate course enrollment for students.
    •  Process requests for transcript evaluations, transfer credits, and academic certification.

2. Academic Policies and Compliance:

    •  Interpret and enforce institutional policies and procedures related to academic affairs.
    •  Stay updated with relevant laws, regulations, and accreditation requirements to ensure compliance.
    • Collaborate with academic departments to develop and update academic policies and procedures.

3. Course and Final Exam Administration:

    • Coordinate class scheduling and assign classrooms or virtual spaces for courses (taking into account the capacities and capabilities of the spaces).
    • Manage the creation, publication, and distribution of class schedules, course catalogs, and academic calendars.
    • Coordinate the administration of final exams, including scheduling and classroom assignments.

4. Academic Support and Communication:

    • Assist students, faculty, and staff in understanding academic policies, procedures, and requirements.
    • Respond to inquiries regarding registration, course availability, graduation requirements, and academic deadlines.
    • Communicate important academic information to students, such as changes in academic policies, deadlines, or course offerings.

5. Data Management and Reporting:

    • Generate reports and statistics related to student enrollment, graduation rates, and academic performance.
    • Analyze data to identify trends, patterns, and areas for improvement in academic processes.
    • Maintain the accuracy of data.
    • Collaborate with institutional research and assessment teams to provide accurate data for accreditation purposes.

6. Technology and System Management:

    • Utilize student information systems and other technological tools to manage student records, registration, and provide ownership of effective and efficient reporting.
    • Collaborate with the IT department to optimize information systems, implement upgrades, and ensure data security.
    • Evaluation of technology software and utilities.
    • Lead faculty on operational tasks and processes within student management systems.

7. Vision and Leadership:

    • Sets a clear vision and direction for the Registrar's office, aligning goals with the institution's overall mission and strategic objectives.
    • Identifies emerging trends and technologies in enrollment management and student services and implements innovative solutions to enhance efficiency and user experience.
    • Works to motivate team members to embrace change and adapt to new ways of working, fostering a culture of continuous improvement and excellence.


  •  Master’s degree or equivalent professional experience.
  •  Previous experience working in a registrar’s office or a similar academic administrative role.
  •  In-depth knowledge of academic policies, procedures, and regulations in an educational institution.
  •  Familiarity with student information systems (SIS) and other relevant software for data management.
  • Strong attention to detail and accuracy in maintaining student records and processing academic documents.
  • Excellent organizational, communication, and interpersonal skills to collaborate effectively with various stakeholders.
  • Adaptability and flexibility to work in a fast-paced environment with shifting priorities and deadline

To Apply – We Welcome Your Application:

Please submit a cover letter of intent and a resume via email to by the application priority consideration deadline of Friday, May 3, 2024. Priority consideration will be afforded to those applicants who apply by the application priority deadline. Applications will be accepted until the position is filled. Applications will be evaluated by co-Lead Search Coordinators of focusEDU.  focusEDU is assisting Stephens College with this search.

Work at Stephens:

The starting salary for the Registrar position at Stephens is competitive. Stephens offers an attractive benefits package that includes health insurance, an Employee Assistance Program, Supplemental Retirement Annuity, Faculty/Staff Grants, tuition waivers, and tuition paid undergraduate classes for dependents.

Be a part of this amazing community of innovative thinkers, doers and dreamers.

Welcome to Columbia, Missouri:

Ranked (over and over again) as one of the best college towns in America, Columbia, Missouri, is home to 36,000+ college students and 118,000 residents. Columbia — conveniently located approximately 100 miles from both Kansas City and St. Louis — has it all: big-time college sports, film, music and arts festivals, a high-energy arts community, amazing recreation and a great downtown with lots of places to eat, shop, snack and check out the latest bands. The Columbia community offers outstanding health care options, as well as excellent educational opportunities for every level of student (including our own Children’s School).

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