Job Listings

*Sr Student Program Specialist for Graduate Programs

University of Oklahoma
Job Location:
Student Affairs and Services
- Job Number:
Organization: Chemical Bio
& Materials Eng
Job Location: Oklahoma-Norman-Norman Campus
Work Schedule: 8am - 5pm Monday through Friday; Evenings and Weekends possible for events
Work Type: Onsite
Salary Range: Targeted salary $18.26/hr based on experience
Benefits Provided: Yes
Required Attachments: Resume, Cover Letter
Job Description


The Sr Stu Prog Specialist for Graduate Programs will provide administrative support for graduate programs in the Gallogly College of Engineering. This position will be responsible for supporting and assisting with graduate recruitment, retention, and graduation for two schools in the college: the School of Aerospace and Mechanical Engineering and the School of Sustainable Chemical, Biological and Materials Engineering.

Job Duties:

  • Assist potential, prospective, and current graduate students through support activities for recruitment, visitation, orientation, advising, enrollment, scholarship/awards, education, mentorship, retention, degree completion, and employment.
  • Coordinate academic affairs of graduate AME and SCBME students including collecting and maintaining data/records and preparing reports, monitoring progress, and addressing issues that arise.
  • Address faculty needs as they relate to graduate curriculum, policies, and student progress.
  • Assist with assessment activities related to grad program outcomes.
  • Serve as the staff liaison to the Graduate College as it pertains to student affairs and graduate student college policies and procedures.
  • Work collaboratively as part of a team to accomplish department goals.
  • Other duties as assigned.
Job Requirements


Required Education: High School diploma or GED.

  • 12 months of office; clerical experience.


  • Excellent interpersonal, oral, and written communication
  • Excellent organizational skills
  • Able to build rapport quickly with director, staff, faculty, and students
  • Exceptional attention to detail
  • Excellent computer literacy skills including experience with Microsoft Office products (Outlook, Excel, Word, and PowerPoint)
  • Fundamental mathematical skills and knowledge
  • Demonstrated ability to work collaboratively as part of a team
  • Initiative and ability to start and complete projects with minimum direction
  • Demonstrated ability to manage multiple projects simultaneously
  • Ability to prioritize and adapt in a dynamic environment
  • Must be able to supervise multiple student employees and to communicate directions and expectations effectively.
  • General office skills such as multi-line phone, copying, filing, and mail.

Advertised Physical Requirements:

  • Ability to engage in repetitive motion and communicate effectively.
  • Standard office environment.

Departmental Preferences:

  • Knowledge of graduate advising, graduate assistant duties, and student success factors.


  • Student employees

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit

Why You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.

Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.

Hiring contingent upon a Background Check?: Yes
Special Indications: None
Job Posting: Apr 2, 2024
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