Job Listings

Coordinator - Clinical Placement - Graduate Program

Texas Tech University Health Sciences Center
Job Location:
Health and Medical Services


Position Description
Performs supervisory and coordinative work in the operation of a specific program or departmental project. Responsibilities involve the coordination and supervision of the various functions and aspects of a specific program as well as the monitoring of program staff and operational procedures. Work is performed under general supervision with evaluation based on results obtained. May supervise program staff, volunteers and student assistants.

HSC - Lubbock

Department: SON Lbk Genl

Major/Essential Functions
  • Supports the Vales-Based culture of Texas Tech.
  • Create a welcoming and positive environment for students, staff, and faculty to ensure the interaction is efficient and is a satisfying experience.
  • Track BLS, RN License, vaccinations, and additional licenses required by specific tracks for students enrolled in the graduate program. Notify students and upload documents to Grad Central.
  • Track UDS results and criminal background results for clinical sites that require these items. Notify students of these requirements. Upload results to Grad Central.
  • Ensure platform compliance for clinical sites that use rotation software. Notifying students of compliance issues and account expiration dates.
  • Clinical attestations, clinical on-boarding, preceptor license tracking, student tracking and notifications. Verifying all information is up to date and sending to appropriate clinical site.
  • Update education and employment verification requests through HireRight. Notify students of requirement and track.
  • Email students, clinical sites, faculty, and preceptors as needed. 
  • Guide students through the clinical placement process and send out clinical guideline emails as well as upcoming clinical application deadlines.
  • Manage the clinical projections spreadsheet.
  • Help ensure all preceptor forms are completed and approved in a timely manner.
  • Update course synopsis with clinical faculty so that sites and preceptors have the most up-to-date information.
  • Update the site affiliation agreement website with accurate information such as contact person, specifications, correct emails and phone numbers.
  • Pull background checks for new admits and upload the date to Grad Central so we can attest to having them on file.
  • Manage the preceptor tracking sheet and update.
  • Preceptor thank you letters and ANCC certification renewal requests.
  • Manage the preceptor and faculty tab in Grad Central.
  • Notify students of items needed prior to the processing of their preceptor agreement forms and placing the forms On Hold until the missing item is received. If student does not respond, reach out to faculty for assistance.
  • Complete all other jobs as assigned.
Required Qualifications
High school graduation plus five (5) years progressively responsible related experience; additional related education may exchange for required experience on a year for year basis.

Preferred Qualifications

Two years progressively responsible clerical experience.

Required Attachments
Cover Letter, Resume / CV

Optional Attachments
Professional/Personal Reference

Pay Statement
Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan website.

EEO Statement
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information or status as a protected veteran.

Jeanne Clery Act
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. To view this report, visit the TTUHSC Clery Act website.

Pay Basis: Hourly

Pay Grade Minimum
Salary commensurate with related education, experience and/or skills.

Pay Grade Maximum
Salary commensurate with related education, experience and/or skills.

Travel Required: None

Does this position work in a research laboratory?: No

Air Force Specialty Code
3A1X1, 8A200

Army Military Occupational Specialty Code
15P, 36B, 42A, 56M, 68J, 88H, 88N, 89A, 89B, 92A, 92Y

Marine Military Occupational Specialty Code
0111, 3372, 6046

Navy Enlisted Classification Code
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