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Academic Advisor & Engineering Undeclared Program Coordinator - Engineering Administration

University of Illinois at Urbana-Champaign
Job Location:
Urbana, 61820
Academic Advising


Academic Advisor & Engineering Undeclared Program Coordinator - Engineering Administration

Grainger College of Engineering - Undergraduate Programs Office

The Grainger College of Engineering Office of Undergraduate Programs seeks an Academic Advisor and Engineering Undeclared Program Coordinator. The person in this role will serve as a College Advisor for Grainger Engineering, provide developmental academic advising services for the students in the Engineering Undeclared program, and provide coordination and support of the Engineering Undeclared program.

Engineering Undeclared (EU) is a program in Grainger Engineering that merged the previous Pre-Engineering and First-Year Engineering Undeclared programs. EU advising includes UIUC students outside Grainger Engineering who will first transfer to EU before applying to majors in Grainger Engineering. Students in the EU program will move to majors by the start of their fifth semester.

Reporting to the Assistant Director for Engineering Undeclared, the person in this position will provide developmental academic advising and support services for students in The Grainger College of Engineering. College Advisors serve over 7,000 undergraduate students in Grainger Engineering and provide information about academic policy and procedures, including course registration, late course changes, grade replacement, credit/no-credit, withdrawals, etc. The Engineering Undeclared Program Coordinator position is additionally responsible for meeting regularly with EU students to assist them with the process of exploring majors, course selection, academic support, and major declaration through the Interdepartmental transfer (IDT) process. EU Advisors are responsible for campus-wide promotion of the Intercollegiate Transfer (ICT) process into Grainger Engineering, answering questions about EU from interested students, and assisting with ICT/IDT decisions.

Duties & Responsibilities

Serve as a Grainger Engineering College Advisor to advise students on topics such as course selection, academic progress, interdepartmental and intercollegiate transfer decisions, course overloads and underloads, late course drops, dual degree registration, and honors programs.

  • Participate in the 6-8-week New Student Registration program in June and July for the advising and registration of new EU freshmen students entering the University of Illinois.
  • Provide support for students during Express Advising (drop-in advising) at designated times throughout the academic year.
  • Apply judicious interpretations of Illinois program requirements based on individual circumstances and within the framework of policy guidelines established by the campus and college.
  • Provide advice and counsel regarding viable alternatives in academic, personal, and career options
  • Provide support and resources for students on academic probation.
  • Create a welcoming environment that is inclusive of students from diverse backgrounds.
  • Respond to queries from students, faculty, staff, and parents/families as appropriate (within the parameters of FERPA).
  • Liaise with colleagues across the university to best leverage resources and initiatives.
  • Provide referrals for campus and academic resources for additional support.
  • Keep thorough records of all student contacts.

Provide developmental academic advising services and support the educational and career development of undergraduate students who are in the Engineering Undeclared program in Grainger Engineering. Provide administrative support and coordination for the ongoing development of the Engineering Undeclared program including developing policies and procedures for EU students.

  • Provide support for Engineering Undeclared students through Express Advising and scheduled appointments.
  • Engage in purposeful discussion with Engineering Undeclared students to learn about course performance and interests, assess qualifications for entry into specific courses or majors, and gauge student adjustment to the University. 
  • Assist Engineering Undeclared students in understanding the structure and requirements of campus degree and pre-professional programs. Serve as a liaison with department and college colleagues on academic advising issues to ensure accuracy of information in the EU program.
  • Become proficient with academic and support-related resources at Illinois as well as the ICT processes into and IDT processes within The Grainger College of Engineering.

Participate in activities that facilitate the mission and goals of The Grainger College of Engineering such as engagement in regular UPO and Chief Advisor meetings, staff development, and ongoing training.

Other relevant duties as assigned; minimal evening and weekend work required.

Minimum Qualifications

  • Bachelor's degree in engineering or Master's degree in education or a related field.
  • Two years of professional-level work experience, preferably with college students.

Preferred Qualifications

  • Two years of experience providing academic support in a higher education setting.
  • Experience working with students interested in STEM, and specifically engineering fields.

Knowledge, Skills and Abilities

  • Exceptional customer service skills.
  • Effective communication and public speaking skills.
  • Commitment to creating diverse, equitable, and inclusive experiences in a student-centered environment.
  • Familiarity with higher education systems.
  • Involvement in professional organizations such as the National Academic Advising Association (NACADA).

Appointment Information

This is a 100% full-time Academic Professional position, appointed on a 12-month basis. The expected start date is as soon as possible after the close date. The minimum salary for this position is $50,000, commensurate with experience and qualifications. Work authorization is not available for this position.

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (CST) on April 25, 2024. Apply for this position using the Apply Now button at the top or bottom of this posting. Please upload your cover letter, resume, personal statement on advising philosophy, and names/contact information for three references. Applications not submitted through will not be considered. For further information about this specific position, please contact Jill McKenna at For questions regarding the application process, please contact 217-333-2137.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing

Requisition ID: 1023662

Job Category: Education & Student Services

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