Job Listings

Coordinator I

Company:
Harvard University
Job Location:
Cambridge, 02138
Category:
Laboratory and Research
Type:
Full-Time
Harvard Medical School

65312BR

Position Description
We are currently seeking a dynamic and highly organized individual to join Dr. George Church's cutting-edge research laboratory at Harvard Medical School (https://arep.med.harvard.edu/gmc/) as a Coordinator. Our lab is at the forefront of academic research and startup innovation, focusing on synthetic biology, tissue engineering, and high-throughput in-situ analysis methods with applications in biomedicine, environmental science, and industry.
  • Serve as the primary point of contact and field inquiries for the Church Lab to prioritize meetings and events for Dr. Church. Includes acting as a liaison with donors and the Harvard University Development Office. Will need to handle complex and confidential information with discretion. Makes travel arrangements when necessary.
  • Manage and triage media requests (including filming, interviews, remote lectures, podcasts, and book reviews). Liaise with both Harvard and Wyss Media Communications teams for media requests.
  • Reporting to the Department of Genetics Executive Director, this position works closely, collaboratively, and often with the entire lab, Genetics business office, Wyss Institute, and other Harvard offices
  • Onboard new lab personnel and working with the Lab Operations Manager, coordinate wet bench and desk assignments at the NRB.
  • Working with the Lab Operations Manager, off-board lab personnel.
  • Serve as an intermediary between Dr. Church and the Synthetic Biology Platform Lead for personnel oversight between two locations of Church Lab members.
  • Collaborates with subject matters experts to ensure academic and university compliance for relevant lab members (e.g. graduate students, postdocs, rotation students, visiting graduate students).
  • Serve as a liaison between Dr. Church and Harvard OTD to coordinate outside activities, material transfer agreements, and conflicts of interests. Works with Harvard Use of Name Department for any promotional materials and public posting related to Dr. Church's affiliations, talks, and outside activities.
  • Coordinate with Genetics Department and Wyss Institute Grants Managers on requested grant materials including Letters of Support and any supplemental grant materials.
  • Oversees the Church Lab P-card purchases.
  • Maintains mailing lists; disseminates weekly meeting announcements and reminders of upcoming deadlines and presentations.
  • Coordinate reference letters from Dr. Church for current and former lab members.
  • Serve as the lab HR manager which includes application screening, on-boarding, supervision, and management-level liaison with other university offices. Meets regularly with the Department Head to discuss personnel and is a key staff member in program and researcher oversight.
  • Updates the Church lab website.
  • Other Duties as necessary.
Basic Qualifications
4 or more years of experience. Higher education may count towards experience.

Additional Qualifications and Skills
BA degree strongly preferred.

Additional Information
The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.

The Harvard Medical School is not able to provide visa sponsorship for this position.

Not ready to apply? Join our talent community to keep in touch and learn about future opportunities! (https://www.gem.com ?formID=16341e35-cbc6-4904-88a3-09b35763307e)

Work Format Details
This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Benefits
We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:
  • Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
  • Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
  • Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
  • Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
  • Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
  • Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
  • Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
  • Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
  • Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
Job Function
General Administration

Department Office Location
USA - MA - Boston

Job Code
403134 Coordinator I

Work Format
Hybrid (partially on-site, partially remote)

Sub-Unit
*

Salary Grade
054

Department
Genetics

Union
55 - Hvd Union Cler & Tech Workers

Time Status
Full-time

Pre-Employment Screening
Identity

Schedule
40 hrs. per week | Monday - Friday | 8:00 am - 5:00 pm

Commitment to Equity, Diversity, Inclusion, and Belonging
We are committed to cultivating an inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. Harvard Medical School Mission and Community Values

https://hms.harvard.edu/about-hms/campus-culture/mission-community-values-diversity-statement


EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

LinkedIn Recruiter Tag (for internal use only)
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