Job Listings

Assistant Director of Program Management, Home Hospital

Company:
Harvard University
Job Location:
Cambridge, 02138
Category:
Health and Medical Services
Type:
Full-Time
Harvard T.H. Chan School of Public Health

64383BR

Job Summary
Assistant Directors of Program Management (ADPM) are considered senior representatives of Ariadne Labs, its mission and its values, both internally and externally. Working in cooperation with a lead clinician or medical faculty, subject matter and training experts, and Ariadne's Innovation platform team, the ADPM will support the design, scoping and execution of early stage projects targeted at addressing problems in the delivery of healthcare systems, and improving patient outcomes.


Under minimal direction, the ADPM performs a wide range of activities that vary in scope, including the management of resources (e.g., personnel, subcontractors, budgets) in a complex environment, and ensuring that the project is adhering to any necessary protocols, schedules and plans for any planned research activities. In support of project deliverables, the ADPM collects relevant data and perspectives, helps to identify high potential options, and integrates their work with other members of the team.

Position Description

Duties and responsibilities include, but are not limited to, the following:

Project Management

  • Project planning, including but not limited to: understanding the project objectives, building a project plan (including timelines and deliverables that meet those objectives), revising and updating the tasks, timelines, and deliverables as appropriate.
  • Lead the proposal process in collaboration with the grants manager
  • Serve as a strategic thought partner to the Associate Director and/or Program Director and the Home Hospital team; help articulate the program's strategy to internal and external partners
  • Manage and execute grant writing initiatives to further expand the scope of work and funding
  • Contribute content and technical expertise to team deliverables including reports, presentations, websites, concept notes, grants, and manuscripts or journal articles
  • Assist in identifying funding opportunities to support the scaling of existing projects and development of new ones.
  • Preparing donor reports, updates, and check-in meetings
  • Partnering with grants manager extensive financial responsibility includes developing and managing the budget; Monitor team capacity and proactively address resource gaps
  • Identifying and securing appropriate Ariadne resources and support to ensure project deliverables are completed on time and on budget
  • Foreseeing, mitigating, and solving issues and problems as they arise; clearing barriers to success for the team
  • Manage and mentor at least one project coordinator and a research assistant, providing direction and timely feedback on deliverables
  • Composing and disseminating regular program communications for internal and external audiences
  • Developing and maintaining positive relationships with key internal stakeholders, including specialist team members to meet the program's objectives
  • Developing and strengthening highly collaborative relationships with external parties, including but not limited to: coordination of priorities and tasks, meeting management, long-term strategic planning
  • Ensuring all work is undertaken in compliance with IRB and any other necessary ethics boards in collaboration with the Research Manager assigned to the team and/or Ariadne's ethics specialist
  • Representing the Home Hospital Team at organization-wide meetings and events, including through the presentation of project updates and future plans
Ariadne Labs
  • Participate in, and encourage team member participation in, Ariadne Labs' organizational meetings, updates, and community building activities.
  • Communicate Ariadne organizational updates to team members.
  • Share learnings from the Home Hospital project with other Ariadne program teams.
  • Model and reinforce Ariadne's values by serving as a steward of not only the Rural Home Hospital team, but of Ariadne's overall mission and goals.
  • Performs other duties as assigned
PLEASE NOTE: This position has a term appointment of one year from date of hire, with the possibility of extension. This role will require a combination of international and domestic travel up to 10% of the time, once permissible.

Basic Qualifications
  • Bachelor's degree or equivalent experience is required
  • 7+ years of experience is required
Additional Qualifications and Skills
The following job-specific skills and competencies are preferred:
  • Master's Degree
  • 3-5 years experience managing multiple projects and people simultaneously
  • Experience working in a matrix organization/environment
  • Experience managing projects using agile methods such as Scrum
  • Experience with fundraising and/or cultivating relationships with external stakeholders
  • Budget management experience
  • Experience in a role requiring leadership and collaboration both within an organization and with external partners, as well as a demonstrated ability to work efficiently and diplomatically as part of a team effort
  • Experience managing and mentoring junior team members, both individually and in small teams
  • Comprehend large amounts of information, draw conclusions, and effectively communicate key findings
  • Excellent self-management skills, including work well independently and problem solve proactively
  • Excellent verbal and written communication skills, including effective participation in meetings
  • Manage projects and drive them to successful completion, preferably in healthcare settings
  • Manage multiple, complex workstreams
  • Skills to manage up, across, and down with tact and humility
  • Demonstrated ability to work collaboratively and effectively in team settings with colleagues of varying backgrounds and expertise
  • Creates opportunities for mentoring and coaching more junior employees
  • Effective relationship building skills with external partners, clients or customers
The following cultural competencies are also preferred:
  • Awareness of and aptitude to appropriately and effectively understand, respect, and adapt to cultural and identity-based difference within group environments
  • Knowledge of and commitment to concepts and issues tied to social justice, diversity, equity, and inclusion
  • Skills related to creating and supporting an environment that allows for inclusion, effective intercultural engagement, and personal humility and authenticity
  • Experience fostering and reinforcing an environment that values unique experiences, cultures, backgrounds, and goals
Additional Information
Join the Harvard T.H. Chan School of Public Health to support our mission of health research and education, and to be a part of the oldest institution of higher learning in the country!

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  • The Harvard T.H. Chan School of Public Health does not provide visa sponsorship, now or in the future, for staff positions.
  • Harvard University requires pre-employment reference checks and background screenings.
  • This position has a 90 day orientation and review period. 
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The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines.

Work Format Details
This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

About Us
Ariadne Labs is a joint center for health systems innovation at Brigham and Women's Hospital and the Harvard T.H. Chan School of Public Health. Our goal is to drive scalable solutions for better care at critical moments in people's lives everywhere. Better care means better health outcomes, lower costs, and more actual caring. Critical means solving health systems failures that have major impact, typically touching people by the millions. Ariadne Labs currently has research programs in the areas of childbirth, surgery, palliative care, and primary health care.

Ariadne Home Hospital Overview
Ariadne's Home Hospital Initiative is a diverse portfolio of projects focusing on driving advanced care to the home. The team's largest focus is on acute care at home, or the provision of hospital-level care at home as a substitute for the traditional hospital. The team currently manages a multi-site randomized controlled trial of rural home hospital, a national early adopters accelerator to promote home hospital, the design of a novel pathway to treat acute psychiatric patients at home, and an international fellowship. The goal of the team will be to execute the above projects and grow its portfolio in several strategic areas through grant and user funding.

Benefits
We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:
  • Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
  • Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
  • Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
  • Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
  • Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
  • Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
  • Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
  • Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
  • Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
Job Function
General Administration

Department Office Location
USA - MA - Boston

Job Code
361058 Administrative Manager

Work Format
Hybrid (partially on-site, partially remote)

Sub-Unit
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Salary Grade
058

Department
Ariadne Labs

Union
00 - Non Union, Exempt or Temporary

Time Status
Full-time

Pre-Employment Screening
Education, Identity

Commitment to Equity, Diversity, Inclusion, and Belonging
At the Harvard T.H. Chan School of Public Health, we believe that diversity is integral to the Harvard experience and our mission of improving public health education, research and policy. Diversity of cultural backgrounds, identities, lived experiences, perspectives, and ways of understanding the world enriches our community and enables us to best meet the public health needs of the United States and the world. Ongoing learning and development related to diversity allows for both individual and institutional growth, and is necessary to foster and sustain a culture of inclusion. To achieve this, we are committed to ensuring equitable access to opportunities for learning, living, and working at the Harvard Chan School. We maintain an unwavering dedication to diversity, inclusion, and belonging as core to our institutional values and to actively counter, minimize, and address racism, sexism, xenophobia, homophobia, gender bias, and all forms of discrimination.

Learn more about the School's mission, objectives, and core values, our Principles of Citizenship, and our diversity, inclusion, and belonging initiatives.

EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

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