Job Listings

Program Manager - Coordinated Science Laboratory

University of Illinois at Urbana-Champaign
Job Location:
Urbana, 61820
Sponsored Programs, Grants, and Contracts
Program Manager
Coordinated Science Laboratory
The Grainger College of Engineering
University of Illinois Urbana-Champaign

Illinois is a world leader in research, teaching, and public engagement. We serve the state, the nation, and the world by creating knowledge, preparing students for lives of impact, and addressing critical societal needs through the transfer and application of knowledge. Illinois is the place where we embrace difference. We embrace it because we value it. Illinois is especially interested in candidates who can contribute, through their research, teaching, and/or service, to the diversity and excellence of the Illinois community.

The Coordinated Science Laboratory is seeking a Program Manager to act as the manager for issues relating to a multidisciplinary research group. Provide leadership, work with faculty, students, and support personnel to develop, coordinate, and maintain research initiatives.

Duties & Responsibilities

  • Manage the day-to-day operations of the Depend Group's research programs, including management and maintenance of group records, publications/bibliography, personnel appointments, financial records, space allocation, and web presence.
  • Liaison with sponsoring agencies, corporations, subcontractors, students, faculty, and other stakeholders as needed.
  •  Schedule, facilitate and attend meetings, including finalizing agendas and coordinating meeting follow-up.
  • Work with the CSL Business Office to administer grants and manage funding (including setting up and closing out grants). Track and advise on annual expenditures, including personnel, equipment, and travel for all group funds.
  • Monitor account activity for compliance with sponsor and University guidelines in cooperation with director; contribute to the development of reports to funding agencies and ensure timely submission of all required documentation.
  • Manage operations for the Center for AI Driven Health Data Systems and Analytics.
  • Assist in planning, organizing, and hosting of workshops, corporate meetings, and other events.
  • Assist in creating and administering websites to disseminate technical publications and other informational resources.
  • Supervise part-time staff member and extra-help employees as needed by approving payroll and time-off requests, and by delegating duties.

-    Work with faculty, students and staff to steer the creation and coordination of research project proposals as needed; assist    with creating, writing, and editing reports, proposals, and other documents.

-   Work with the CSL business office and outside collaborators to review and administer license agreements, patent applications, MOUs, NDAs, DUA, and related research agreements.

-   Seek opportunities to develop collaborative research relations with government agencies, educational institutions, and industry.

-       Additional appropriate related program manager duties to further the mission of the unit

Minimum Qualifications

Bachelor's degree. One year of education, training and/or work experience in a research management and/or administration capacity. Demonstrated experience working on multiple projects with deadlines and deliverable requirements.

Preferred Qualifications

- Master's Degree

- Project Management Certification (PMP, CAPM, PgMP); UIUC SPARC-ED Certification

- Familiarity with research proposal process and grant management

- Familiarity with concepts and terminology used in computing systems

- Familiarity with University systems and programs, including systems in financial account management.

- Familiarity working with graduate students

- Familiarity with research proposal process and grant management.

- Ability to converse effectively regarding technical/scientific topics

- Event management experience

Knowledge, Skills and Abilities

-       Excellent, detail-oriented organizational skills to operate effectively in a fast-paced, multifaceted work environment

-       Strong interpersonal and excellent written and verbal communication skills

-       Experiences with higher education or state government operations, process and protocols

-       Ability to work cooperatively within the team as well as independently as appropriate

Appointment Information

This is a 100% full-time Civil Program Coordinator position, appointed on a 12-month basis. The expected start date is as soon as possible after April 15, 2024. The minimum salary for the position is $58,000 and is commensurate with experience and qualifications.

Application Procedures & Deadline Information
Applications must be received by 6:00 pm (CST) on April 15, 2024. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Please upload your cover letter, resume, and the names/contact information for three references. Applications not submitted through will not be considered. For further information about this specific position, please contact Amy Gilbert at 217-244-1802. For questions regarding the application process, please contact 217-333-2137.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing

Requisition ID: 1023511

Job Category: Administrative

Apply at:
HigherEd360 is part of the HigherEdJobs network.