Job Listings

Administrative Lead, K-16 East Bay Collaborative (Temporary)

Company:
California State University, East Bay
Job Location:
Category:
Administrative Assistants
Type:
Full-Time

Job No: 536659

Work Type: Staff

Location: East Bay

Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Temporary, Full Time

Salary and Benefits

PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $5,000.00 per month to $7,000.00 per month. 

Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package.

This position may be eligible to participate in the Cal State East Bay hybrid telecommute program subject to management approval. 

Classification

Associate, Academic and Institutional Studies II

About Cal State East Bay

Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability.

About the Position

The Administrative Lead of K-16 East Bay Collaborative is a leadership position for a $4,000,000 grant from January 2024 to June 30, 2026 with no renewal. The state-funded grant is a collaboration established over 18 months between the Dean of the College of Education and Allied Studies (the Co-PI) and the following partners: San Francisco State, San Jose State, UC Berkeley, Chabot-Las Positas Community College District, Chabot College, Las Positas College, Contra Costa Community College District, San Leandro USD, Oakland USD, and several faculty and administrators on the Cal State East Bay campus. The Administrative Lead will have same level peers at San Francisco State, San Jose State, and UC Berkeley, while they will submit reports to the fiscal agent's Executive Director at Chabot-Las Positas Community College District. The primary duties of the Administrative Lead will be to: build relationships region-wide and campus-wide; directly lead the work direction of administrative personnel at Cal State East Bay; serve as a lead with administrators across districts; serve as the accountability lead for all grant-funded programs; lead data collection and reporting throughout the east bay region; serve as the primary fiscal and administrative lead for the grant; and seek grants to sustain and extend the mission of the grant.

This is a full-time, grant funded, temporary position through June 30, 2025 with the possibility of re-appointment.

Responsibilities

 Leadership and Management of the K-16 Collaborative Grant:

  • Develop strong knowledge of Cal State East Bay/CSU fiscal, ORSP, personnel, and procurement policies and procedures.
  • Serve as a leader who directly works with K-12 district administrators and community college administrators to maintain and/or build relationships with them.
  • Lead work direction of a part-time administrative staff member who is responsible for the logistics of the K-16 collaborative grant: i.e., working with ORSP directly, billing organizations, collecting information from the multiple programs as required, coordinating meetings, and working directly with the backbone organization.
  • Lead the faculty and staff leads of multiple grant-funded projects (K-16 Collaborative grant) throughout the east bay who are housed at K-12 districts, community colleges, local organizations, and at Cal State East Bay.
  • Hold regular meetings with faculty and staff leads of K-16 Collaborative grant-funded projects to ensure that they are completing the required tasks on time and ensuring that deliverables are achieved as outlined in the grant.
  • Ensure that data is being collected.
  • Meet regularly with the K-16 Collaborative grant Executive Director.
  • Meet regularly with the Dean/Co-PI of the K-16 Collaborative sub-regional grant.
  • Meet with leaders of community organizations in support of the K-16 Collaborative grant.
  • Complete all reports on time.

Program and Mission Sustainability:

  • Develop relationships with Cal State East Bay faculty talent in the college and throughout campus to consider them as participants or Principal Investigators for future grants aimed at program and mission sustainability.
  • Receive and evaluate potential grant opportunities that support program and mission sustainability.
  • Set up a team to write and run the grant.
  • Develop relationships with K-12 district and community college administrators in Contra Costa County and Alameda County to determine their district needs in relation to potential grant opportunities that will sustain the mission of the grant.

Minimum Qualifications

Education:

  • Equivalent to graduation from a four-year college or university.

Experience:

  • Four years of progressively responsible administrative, technical, or professional analytical experience which demonstrates ability to conduct substantive surveys and studies of problems and issues in assigned areas.

OR

  • The rank of Associate Professor or higher in a four-year college or university and demonstrated experience in research or special study work may be substituted for the four years of experience.

Knowledges and Abilities: 

  • General knowledge of administrative survey principles and techniques and skill in their application.
  • General knowledge of principles of organization and management.
  • Thorough knowledge of the subject area of the assignment.
  • Working knowledge of statistical methods.
  • Ability to relate the overall objectives and policies of the Trustees, the Office of the Chancellor and the administration and faculties of the campus to analytical and research studies.
  • Ability to see the interrelationships within and among the various educational, administrative and fiscal programs on the campuses.
  • Sensitivity to the special needs of various campuses because of different size, location, characteristics and circumstances.
  • Ability to approach problems objectively.
  • Ability to present findings and recommendations clearly and diplomatically and to reconcile, to the extent possible, various divergent points of view.
  • Ability to utilize complex statistical and other types of research methods.
  • Ability to draw conclusions and develop recommendations, to prepare written reports, and to develop and level contacts including the leading of meetings and negotiations.

Preferred Qualifications

  • A demonstrated history of leading groups composed of members who represent disparate points of view, politics, and geographical regions.
  • A demonstrated history of excellent and humanizing staff and personnel management.
  • A demonstrated history of successfully motivating groups to complete major tasks, on-time.
  • A demonstrated history of managing federal and/or state grants of at least $1,000,000, or a history of managing an organization with a large budget.
  • A capacity to quickly learn a large volume of disparate information such as policies and practices.
  • Independence and the ability to problem-solve with minimal direct supervision.
  • A demonstrated commitment to supporting historically marginalized communities, or ethnically minoritized communities through advocacy, community organizing, or through the development of new organizational structures.
  • A graduate degree or a certificate demonstrating advanced professional leadership training.

Condition(s) of Employment

Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment.  Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position.

All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department.

EEO Statement

As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body.

Other Information

All California State University campuses, including Cal State East Bay, are smoke and tobacco-free.  For more information, please visit our website here.

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here. 

Sponsorship

Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer.

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