Job Listings

Project Manager

Company:
Harvard University
Job Location:
Cambridge, 02138
Category:
Business and Financial Services
Type:
Full-Time
Faculty of Arts and Sciences

65421BR

Job Summary

The Faculty of Arts and Sciences (FAS) Administrative Operations Project Management (PM) team within the Administration & Finance Dean's Office is responsible for managing the portfolio of projects that drive the strategic priorities of the FAS. The FAS PM team is responsible for implementing initiatives for FAS-wide projects, including but not limited to IT systems implementations, strategic business initiatives, policy rollouts, and business process changes. Our team engages with FAS administrative community and liaises with Harvard Central Administration, Information Technology, and other University leadership.

Position Description

Reporting to the Director of Project and Change Management, the Project Manager will drive the activities, initiatives, and goals of the Administrative Operations Project Management team through the timely management of project deliverables and assignments with minimal supervision. This role will be expected to develop project plans, convene project core team meetings, drive project deliverables forward, and proactively communicate project status updates to FAS leadership.  This role will require independently prioritizing work on multiple projects with competing deadlines and developing novel solutions to tailor project outcomes to the unique needs of specific departments/units. As such, the Project Manager will be responsible for understanding the impact of FAS stakeholder goals and applying this knowledge with a high degree of discretion to achieve the successful completion of projects while maintaining positive working relationships with a variety of FAS stakeholders.

The Project Manager will:

  • Provide support for new projects from concept to implementation, including defining requirements, developing and refining project plans and timelines, assigning resources, and reporting project progress in various forums. Project assignments may range from independent ownership of a small or medium-sized project or assignment of a workstream(s) in a large project
  • Execute on programmatic decisions that require problem-solving, anticipation of project or stakeholder needs, and big-picture thinking. Continuously and independently reprioritize assignments and tasks based on deadlines.
  • Address project action items with assignees to track project progress, acting with the authority to hold stakeholders responsible, often while exercising indirect leadership on a matrixed project team
  • -  Develops for stakeholder communications, such as email memos, meeting agendas and presentations, change management documentation, just-in-time announcements, post-meeting project summaries
  • Facilitate and plan content of project meetings, including scheduling, running of hybrid meeting technology (zoom, in-room AV), preparing meeting materials, and distributing notes
  • Organizes, maintains, and distributes project and team documentation, including charters, policies, handbooks, and onboarding materials in SharePoint
  • Review large data sets to analyze data and create user, scope, or impact assessments for project planning purposes
  • Use Excel skills such as developing project matrixes (ex: Stakeholder index, RACI charts); sorting, filtering, and deduplicating project data; creating pivot tables; designing charts; and writing basic formulas to provide insights related to project deliverables
  • Regularly review and update project management tool tasks and dashboards, assigning or closing tasks as required and actively prioritizing the portfolio backlog
  • Support our team of project managers and FAS leadership with special projects or other duties as assigned in our matrixed working environment.
Basic Qualifications
  • Bachelor's degree required.
  • Minimum of 5 years of related progressive project or program management experience.
  • OR in lieu of a degree, a minimum of 7 years of related project, program, or administrative support experience.
Additional Qualifications and Skills
The following Additional Qualifications are strongly preferred. If you meet some, but not all, you are still encouraged to apply; we value employees with a willingness to learn.
  • Ability to stay organized while managing multiple projects, react to changing priorities or ambiguity, and work independently to complete project tasks on time in a fast-paced environment. Handles sensitive information with confidentiality and discretion.
  • Strong Computer and web-based skills, including proficiency with Microsoft Excel, Word, PowerPoint, SharePoint, and Outlook. Experience with Adobe Acrobat, survey software (Qualtrics, Google or Microsoft Forms), hybrid meeting technology (Zoom, Webex, or Microsoft Teams), calendar management tools, internal chat (Teams, Slack), and project management software (Asana, SmartSheets, Jira) strongly desired.
  • Strong communication and presentation skills, including drafting and/or editing written and visual content for internal communications memos, presentations, and project-related web content. Attention to detail and the ability to tailor to an audience is essential.
  • Keen interpersonal skills that facilitate the ability to work collaboratively and appropriately with a wide network of stakeholders with different organizational impact, opinions, levels of technical expertise, objectives, and backgrounds.
  • Basic data analytics skills (sorting, filtering, and deduplicating datasets, creating and analyzing pivot tables, and developing charts) in Excel strongly desired.
  • Familiarity with hosting hybrid meetings, including coordinating in-room technology with web-meeting tools to ensure a successful outcome for participants.
Certificates and Licenses

PMP Certification desirable.

Working Conditions
Hybrid office environment; this position will be based in Cambridge, MA, and there is an expectation of 1 day per week,
with one extra day per month per week on campus.

The health of our workforce is a priority for Harvard University.  With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

Additional Information

We anticipate the salary for this position to be in the range of $85-90K, depending on the experience level of the selected candidate.

We regret that we are unable to provide visa sponsorship for this position.

All formal offers will be made by FAS Human Resources.

Work Format Details
This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

About Us
The Administrative Operations team (Admin Ops) is responsible for project and change management, roll out, and steady-state trainings on University and tub-specific administrative systems, departmental support, procurement, and card services for the 150+ departments in FAS.  In addition, we serve as a conduit between FAS and University offices: A/P, Office of the Controller, Financial Policy Office, Strategic Procurement, RMAS, International Payee Tax Compliance (formerly NRA Tax Office), Reimbursement and Card Services, and Supplier Onboarding.

Benefits
We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:
  • Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
  • Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
  • Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
  • Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
  • Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
  • Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
  • Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
  • Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
  • Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
Job Function
General Administration

Department Office Location
USA - MA - Cambridge

Job Code
358057 Admin Pro/Indiv Contrib

Work Format
Hybrid (partially on-site, partially remote)

Sub-Unit
Administration and Finance

Salary Grade
057

Department
Administrative Operations

Union
00 - Non Union, Exempt or Temporary

Time Status
Full-time

Pre-Employment Screening
Education, Identity

Schedule
Monday - Friday,  9-5

Commitment to Equity, Diversity, Inclusion, and Belonging
Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

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