Job Listings

Administrative Assistant for Institutional Advancement

Limestone University
Job Location:
Gaffney, 29340
Administrative Assistants

Limestone University invites applications for a full-time position of Administrative Assistant for Institutional Advancement.

Position Summary: The Administrative Assistant for University Advancement plays a vital role in supporting the Advancement operations, including communications and constituent relations. The Advancement Administrative Assistant is responsible for providing donor/constituent database management and administrative support for the Advancement office, including, but not limited to daily data entry, reports, and logistical coordination of various Advancement related events and activities. The Administrative Assistant will maintain all donor files, including individual, foundation, corporate donors, and maintain confidentiality of donor information. 


  • Have a thorough understanding of the constituent database, Raiser’s Edge, and can use it effectively and efficiently. 
  • Work alongside Institutional Advancement to create mailing lists, email lists, and other reports and queries from the database in a timely manner. 
  • Adhere to the University’s database standards to ensure consistency among all records in the database. 
  • Adhere to USPS standards for mailing addresses for properly addressing envelopes and letters. 
  • Continually create, update, and correct database records in accordance with the current database standards. 
  • Assist with administrative details associated with the Advancement, Communications and Marketing, and Fundraising Committees of the Board of Trustees, including scheduling meetings and preparing and distributing notices, agendas, and minutes.
  • Support Advancement in meeting and appointment scheduling. 
  • Assemble packets, collect, and maintain RSVP lists, and gather and prepare materials for meetings and events. 
  • Assist with other Advancement projects and programs, including occasional evening programs and events. 
  • Answering telephone calls for the Office of Institutional Advancement. 
  • Managing a calendar for the Vice President of Institutional Advancement including travel, meetings and submitting expenses. 
  • Reconciling budget with business office monthly. 
  • Taking reservations for special events. 
  • Creating Event Records and updating attendee records for events. 
  • Maintaining office inventory.
  • Maintaining office supplies.
  • Preparing letters and other office correspondence.
  • Retrieving and distributing office mail.
  • Manages Office of Institutional Advancement email account. 


. To perform the job successfully, and individual should demonstrate the following competencies:

  • Communications: Speaks clearly and effectively to alumni, trustees, friends, and all constituents. 
  • Written Communication: Writes clearly and effectively both within the college and outside correspondence.
  • Customer Service: Responds quickly and effectively to all constituent’s questions and concerns. Investigates solutions to problems and responds quickly to the concerned party. Is prudent in responding to telephone calls, emails, and other types of correspondence.


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education and/or Experience:

  • Education – A Bachelor’s degree is required.
  • Experience –Three to five years of experience in Institutional Advancement with a college or university preferred.

Language Skills:

  • Ability to read and comprehend instructions, correspondence, and memos. Ability to write correspondence in a professional manner. Ability to effectively present information in both one-on-one situations and small group situations.

Mathematical Skills:

  • Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percents.

Computer Skills:

  • To perform the position effectively and successfully should have knowledge of Raiser’s Edge and Microsoft Programs and be able to perform tasks in Word, Excel, etc. Ability to negotiate new computer programs with ease and learn new software.

Applicants should complete the online application and upload a letter of interest and resume. The selected candidate must be willing to consent to, and pass with satisfactory results, an investigative consumer report. Resumes may not be submitted in lieu of the application.

If you have additional questions regarding the position, you may direct them to Stacy Aldrich, Vice President of Institutional Advancement at 

Limestone University is an Affirmative Action/Equal Employment Opportunity Employer. AA/EEO

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