Job Listings

Assistant Director- Alumni Engagement

Austin Peay State University
Job Location:
Clarksville, 37044
Alumni Relations
Position Summary

The Assistant Director- Alumni Engagement will work in a team setting to assist in the planning and implementing of university events and annual giving programs, according to the mission of APSU. Reporting to the Assistant Vice President of Alumni and Annual Giving, position will oversee assigned events in the Division of AEP and coordinate fundraising opportunities and these and other events.. Position will work closely with the Senior Director of University Events & Engagement, Office of Philanthropy, campus partners in other colleges and in the University's National Alumni Association to provide meaningful events and engagement opportunities for alumni and volunteers. A key function of this position will be to enhance giving opportunities and potential at existing and future APSU events.

Austin Peay State University is a four-year public, doctoral-level university, with six colleges and four Chairs of Excellence. The University has an enrollment of over 9,000 students and is located in Clarksville, Tennessee, a community of an estimated 166,000 people located approximately 40 miles northwest of Nashville, TN

Primary Duties and Responsibilities
  • Plan, organize and implement Alumni and Annual Giving events and initiatives
  • Support key responsibilities of Assistant Vice President of Alumni and Annual Giving including logistics, program coordination and vision, and general management, in accordance with division and university mission
  • Work closely with campus partners and current students to provide meaningful events and engagement opportunities for alumni, students, donors and volunteers.
  • Support sophisticated and complex invitation and attendance list creation, management of event marketing and reporting and manage alumni volunteer groups for event planning purposes.
  • Assist the Director of Alumni and Annual Giving in annual giving initiatives, specifically those tied to events and APSU faculty/staff.
  • Assist Senior Director of Events and Engagement in planning key events tied to the APSU President.
  • Assist with Alumni Chapter events/initiatives, such as: Mentorship Programs, Networking opportunities, Govs Gatherings, Student Alumni Association, etc.
  • Guide and implement marketing and planning timelines, working in close collaboration with Alumni and Annual Giving team, Office of Philanthropy, Presidents Office, and other constituents, including but not limited to APSU colleges/departments, military campus partners, career services, volunteer groups, honorees, speakers, centers and institutes.
  • Work collaboratively with marketing and communications team in the publication of electronic materials that advance alumni engagement and philanthropy.
  • Establish measurable goals and objectives for alumni engagement; develop, implement and report on an engagement index measurement to effectively evaluate alumni programs, activities, and the alumni engagement team.
Knowledge, Skills, and Abilities
  • Working knowledge of concepts, principles and practices of event planning and production including vendor management, audio visual, contract and negotiation processes, day-of timelines, etc.
  • Experience with Customer Relation Management systems
  • Knowledge of event budget creation, management and tracking processes.
  • Detail-oriented with proven ability to multi-task and adhere to strict deadlines.
  • Ability to recruit, train and motivate alumni volunteers at regional and national levels.
  • Expert in Microsoft Office and Google technology with a proficiency in Excel and PowerPoint
  • Ability to interact in an effective and appropriate manner with diverse populations, the University community and the public.
  • Working organizational skills, including skill in effectively coordinating and organizing multiple details in accordance with event planning and marketing timelines.
  • Experience and ability to work well in a collaborative role with assigned work
  • Demonstrate sound judgment, effective decision-making and problem resolution skills, including skill to recognize and deal effectively and appropriately with real and potential problem areas
  • Ability to work independently with minimal supervision and take a great deal of initiative.
Required Minimum Qualifications
  • Bachelor's degree
  • A minimum of two (2) years professional experience in a higher education setting or a complex event environment.
  • Available for weekend and evening activities and occasional overnight travel.
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