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Administrative Assistant 2, Idaho State University all campus locations

Idaho State University
Job Location:
Administrative Assistants
Administrative Assistant 2, Idaho State University all campus locations
All campus locations

Institution Information

Idaho State University, established in 1901, is a Carnegie-classified doctoral research and teaching institution, with a culture built on trust, compassion, stability, and hope. ISU serves over 12,000 students in Pocatello, Meridian, Twin Falls, and Idaho Falls. Students and faculty at ISU are leading the way in cutting-edge research and innovative solutions. We are proud to offer exceptional academics nestled in the grand, natural beauty of the West. We invite you to apply to be a part of our University community!

This announcement will be used to fill multiple Administrative Assistant 2 positions across all the campuses of Idaho State University. When completing your application please be sure to select any and all location(s) you are willing to work at. ISU's main campus is in Pocatello, we also have a campus in Idaho Falls, Meridian and Twin Falls.

Job Description

The successful candidates will perform a wide variety of secretarial support functions; apply detailed program knowledge in developing and/or maintaining program records systems and/or in collecting information, preparing reports and providing liaison between management, other organizational units, and external customers; perform related work.

These positions perform a wide variety of secretarial functions. Incumbents are delegated the authority to coordinate non-routine secretarial and clerical activities. Incumbents compose letters, correspondence, and memos requiring independent judgment as to content; compile and analyze information from a variety of sources to prepare reports. They utilize word processing equipment and/or computers to create, process, and maintain a variety of documents and administrative records containing technical information and difficult formats. Incumbents schedule and coordinate arrangements for meetings and conferences.

Incumbents act as a liaison between their organizational unit and external customers. Incumbents must be knowledgeable of multiple procedures and program requirements to respond to inquiries, explain department services, policies, procedures, and rationale for decisions to customers. Incumbents may: perform legal secretarial support functions and apply knowledge of the legal system to prepare and process legal documents; have responsibility for financial record keeping including monitoring budgets, preparing financial transactions; supervise support staff or have lead-work responsibilities.

Minimum Qualifications

Good knowledge of:
  • Office support functions including word processing, filing, composing a variety of business documents and reception.
  • Researching, compiling, and summarizing data for reports.
  • Interpreting, applying and explaining complex information such as regulations, policies or services.
  • Independently solving problems/performing liaison activities in a work setting.
  • Coordinating activities requiring complex arrangements.
MQ Specialty Items - Some positions at ISU may require one or more of the following:

Some knowledge of:
  • Financial record keeping
Good knowledge of:
  • Legal terminology
Please note - the required education &/or experience must be listed in the work history of the application OR on an attached resume. You must include a detailed work history defining the roles and responsibilities at each relevant employer &/or educational degree, certifications or applicable coursework. All materials provided will be considered part of the application process.

Additional Information

ISU minimum for this classification is $17.67/hour. Benefits include comprehensive health, dental, and vision; life insurance; disability plan; employee assistance program (EAP); excellent retirement options and company contribution; and generous paid time off/sick leave accrual. All offers of employment are conditional pending the successful completion of a background investigation, provided by HireRight.

Some positions could be limited-service positions. Where the continuation of the position is determined by the availability of funds such as grants, alternative funding sources and/or time frames such as pilot projects, alternative funding sources or program termination. If a position is funded through such funds, applicants will be notified upon first contact by the hiring team. For more information about limited-service positions, please reach out to our Talent Acquisition team at 208-282-4828.

Posting Number: req2144
Type: Working 12 months per year
Position: Classified Staff

The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email

Preference may be given to veterans who qualify under state and federal laws and regulations.

To apply, visit

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