Job Listings

Sponsored Research and Programs - Director of Sponsored Research and Programs

Hope College
Job Location:
Sponsored Programs, Grants, and Contracts

Position Title Sponsored Research and Programs - Director of Sponsored Research and Programs

Classification Title Administrative Full Time (.75-1.0 FTE)

Benefits Eligibility

Department Sponsored Research & Programs

Job Description

Administrative Full Time (1.0 FTE)

Replacement Position

Job Location: Members of this team are permitted to work from home up to 90% of the time. While this equates to a minimum of 24-25 days in the office each year, determining which days a physical presence on campus is required will vary based on the academic calendar and the community’s needs

Job Description

The Director of Sponsored Research is the institutional grants officer and authorized

official for submission of all employee-driven federal, state, and private grants. This position serves as the pre-award and (non-financial) post-award administrator for external grants, federal compliance officer, and institutional liaison with funding agencies. The position

also assists employees in developing grant budgets and proposals, serves as an internal liaison on grant-related matters, develops policies and processes for grant submission and administration, and maintains institutional data on grant funding. The Director of Sponsored Research reports to the Associate Provost for Academic Affairs.

Major Responsibilities

Oversees all operations and personnel within the Office of Sponsored Research

Work with the Associate Provost for Academic Affairs, academic deans, and department chairs to establish a five-year strategic plan to define a vision for the future and identify the OSRP’s goals and objectives

Serves as an Authorized Organizational Representative (AOR) to submit proposals and to accept and approve grants, sub-awards, agreements, amendments, and contracts as the College’s authorized signing official

Guides and assists employees and administration in identifying appropriate funding sources

Has one-on-one consultations with faculty to gain familiarity with their scholarly interests and external funding needs

Serves as a faculty mentor in the process of grant writing

Assists with development and approves final proposed budgets, assuring they meet institutional requirements

Reviews and approves external grant proposals

Maintains a grants management information system used in preparing administrative reports and grant archives

Consults with senior administrators regarding all grant activity requiring institutional resources

Serves as a post-award liaison between the grant recipient and funding agency

Collaborates and/or coordinates institutional grant efforts with Business Services and Philanthropy and Engagement when appropriate

Maintains familiarity with and knowledge of program solicitations, federal regulations, and compliance requirements related to grants and apprises relevant parties of new or revised requirements

Assures the institution is registered and in compliance with receiving federal funding

Manages the subcontracting process with Hope’s collaborating institutions

Maintains membership with and attends sponsored research organizational meetings with CLASP, SRA, and ICO for continued education

Works with assistant directors to develop and deliver training workshops on proposal development to faculty and staff

Oversees the Office of Sponsored Research website

Serves on institutional committees as appropriate

Prepares quarterly reports for the Office of the Provost to be presented to the Board of Trustees


A minimum of three years experience in grants or research administration at a university, private research institution, hospital system, non-profit agency, or government agency is desirable

NIH and NSF experience is highly desirable

Proficiency with electronic research administration systems (, NSF, Fastlane, etc.)

Excellent organizational and management skills, ability to deal with multiple projects and meet deadlines

Proficiency with Microsoft Office (Excel and Word) and Google Suite, and willing to learn other computer skills and local software programs (i.e., Banner, PeopleAdmin) as necessary

Skilled at budgeting and competent to manage and report financial records

Skilled in internal and external reporting

Excellent interpersonal and communication skills; someone who is a “connector”

Ability to lead and work with a team, problem solve, tolerate ambiguity, and handle varying workloads

Skilled in networking, active in a formal or informal community of grants professionals

Bachelor’s degree or higher

Physical Demands

This position requires remaining in a sitting or standing position for frequent periods of time; uses office machinery such as a computers, printers, copy machines; Occasionally involves moving items over 10 pounds; frequently will move between different offices/workspaces/buildings; and requires effective communication abilities. In the case of temporary or permanent condition(s) that require(s) accommodation(s), reasonable accommodation(s) may be requested.

Pre-employment Screenings

All offers of employment are contingent upon a background check. Some positions may have position specific requirements, such as education/licensure/certification verification, a physical, drug screening, credit checks and/or transportation record review.

Posting Detail Information

Posting Number 2023-203SR

Job Posting Open Date 02/01/2024

Job Posting Close Date 03/08/2024

Open Until Filled No

Is this position available for sponsorship No

Special Instructions to Applicants

Candidates should upload the following documents as part of their application:

i) Cover letter

ii) Resume

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