Job Listings

Director of Research Administration

Company:
University of Washington - Information School
Job Location:
Seattle, 98195
Category:
Sponsored Programs, Grants, and Contracts
Type:
Full-Time

The University of Washington’s Information School is seeking a Director of Research Administration to lead the Research Administration unit, which provides support for the full lifecycle of sponsored research for faculty and researchers in the Information School.

Researchers in the Information School work to solve information problems from many disciplinary perspectives with funding from many different sponsors. The range and complexity of the research enterprise in the school requires high-quality, professional grants management support for novice and experienced researchers; continual monitoring, analysis, and improvement of procedures, policies, and resources for the conduct of research in the Information School; and regular engagement with professionals in other units in the Information School and the UW.

Under the general direction of the Associate Dean for Research, the Director has responsibility for efficient operation of pre- and post-award grant and contracts support and management. The Director leads the maintenance and continual improvement of processes in the grant and contract lifecycle, to streamline and support proposal preparation and submission, project implementation, and successful award execution. They ensure that sponsored research awards are received, budgeted, and expended in compliance with federal, state, funding agency, and University of Washington regulations, policies and procedures. The Director is responsible for the design, development, and management of internal Research Administration policies and procedures related to grant support and management and those developed in coordination with other units within the Information School. They also manage an advanced portfolio of grants and contracts, working in collaboration with principal investigators, research centers, partners, sponsors, and University research support offices.

At the iSchool, we create an environment that fosters appreciation, mutual respect, and engagement among and between members of the iSchool, UW community, and beyond, with special attention to the needs of people from historically marginalized communities. We envision a university in which all students, faculty and staff participate fully and meaningfully in campus life without being subjected to discrimination, bias or microaggressions. We condemn any expressions of racism, sexism, homophobia, transphobia, ableism, or any other instance of bias and discrimination against marginalized individuals and groups.

In the iSchool, there is an expectation that all faculty and staff will step up where they see an opportunity to apply their special expertise or talents, speak up when they identify opportunities or concerns, and lead by taking actions that exemplify the iSchool’s core values. Leadership within the iSchool is expressed in diverse ways reflecting the variety of styles and cultures that are represented by our faculty and staff.

What You’ll Be Doing

Research Administration Leadership:

Oversees policy, procedures, operations, and strategic initiatives related to research administration.

  • Provide leadership, management, and oversight of pre- and post-award grant and contract activities.
  • Serve as lead resource and liaison for external funding agencies and central administrative offices on sponsored research and contractual arrangements.
  • Oversee and manage compliance with school, university, and sponsor policies and requirements.
  • Maintain up-to-date knowledge and implement changes in research administration, including new sponsor and university procedures and systems; modify and document workflows accordingly.
  • Assist in the design, preparation, and interpretation of analytical reports on School-wide research funding and expenditure trends and projections for iSchool administrative leaders (primarily Assistant Dean for Planning & Administration, Associate Dean for Research, and Dean).

Grants Team Supervision and Management:

  • Oversee work of team members responsible for pre- and post-award support for researchers.
  • Lead the hiring, training, and development of the grants team.
  • Support Grants team in problem solving and coordination with counterparts within other units or institutions, to ensure compliance with funder requirements and all internal and external requirements, standards, and deadlines.
  • Develop and maintain clear and transparent systems for enforcing proposal submission timelines and timely post award finance and reporting processes.
  • Support and provide professional development for team members as needed.

Pre-award proposal analysis and support:

  • Manage an advanced portfolio of research centers and high productivity researchers.
  • Prepare competitive and non-competitive grant and contract proposals for submission to sponsoring agencies.
  • Provide analysis of proposals prior to submission to provide the best possible opportunity of successful submissions.

Post-Award financial analysis and support:

  • Provide financial planning and award administration for principal investigators and other researchers, including complex budget management, expenditure transactions, and preparation of fiscal documents for external purposes.
  • Manage financial processes on grants and contracts, gifts, and internal funding allocations; assess and revise fiscal plans in response to changes in research activity and budget variances.
  • Coordinate expenditure transactions; reconcile of monthly transactions.
  • Review expenditures for compliance and correct/adjust transactions as needed. Ensure proper and timely communication to the iSchool Human Resources staff regarding payroll additions or changes for research project personnel as indicated by budget plans approved by principal investigators.

Other responsibilities:

  • Assume responsibility for high-level research administration decision-making and approval processes when the Associate Dean for Research is absent or unavailable.
  • Represent the Research Services unit at iSchool and University meetings related to research administration.
  • Attend monthly MRAM and other research administrative-related campus presentations, workshops, and trainings.
  • Participate in professional development opportunities.
  • Attend meetings and participate in committee and iSchool events and activities as appropriate.

Minimum Qualifications

  • Bachelor’s degree in Business, Finance, Information Science, or related field; or equivalent combination of education and experience.
  • Minimum of three years in pre- and post-award grants and contracts management.
  • Demonstrated knowledge of academic research processes in a diverse and competitive funding environment.
  • Ability to coordinate resources and delegate responsibilities to meet deadlines.
  • Ability to understand and interpret complex academic material from relevant disciplines.
  • Demonstrated ability to write in a clear, concise, and cogent manner.
  • Excellent organizational and record keeping skills.
  • Proficient with complex budget development, analysis, and application of finance systems and reporting tools.
  • Experience using databases, running queries and reports.
  • Strong critical thinking.
  • Demonstrated success in working with diverse populations.
  • Demonstrated ability to function independently and proactively while exercising skill and informed professional judgment.
  • The ability to develop positive relationships with colleagues and external constituents.
  • Strong time management and prioritization skills, with the ability to effectively manage multiple and competing demands.

Desired Qualifications

  • Masters in Business, Finance, Information Science, Public Administration, or related field.
  • Understanding of UW fiscal policies, procedures and grant and contract management policies and practices.
  • Experience with UW systems particularly SAGE and Workday Finance.
  • Experience with external sponsor policies, procedures, and systems (e.g., Grants.gov, Research.gov, NIH eRA Commons, SciENcv, eGMS Reach, ORCID, Fluxx).
  • Knowledge of policies and procedures of University of Washington Human Subjects Division and the federal Office for Human Research Protections.
  • Working knowledge of information science and related fields.
  • Experience with project management.
  • Experience interpreting, explaining, and helping individuals comply with complex policies.

What’s in it for you

  • Full benefits, including medical and dental insurance and retirement plan.
  • Paid vacation and sick leave, as well as 11 paid holidays a year and one personal day.
  • Fully subsidized transit pass.
  • Work for an exciting, cutting-edge school within the University of Washington.
  • Hybrid eligible.
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