Job Listings

Portfolio Manager

Harvard University
Job Location:
Cambridge, 02138
Human Resources
Faculty of Arts and Sciences


Position Description

Oversee pre/post award activities for a portfolio of sponsored research projects.

The Portfolio Manager will report to the Assistant Director of Research Administration and provide pre and post-award research support for a number of research groups, with complex portfolios, from a wide range of federal sponsoring agencies (e.g. NSF, DoD,  ARO, ONR, AFOSR, DARPA, DoE, NASA, NNSA, NIST, NIH and National Laboratories), non-federal institutions and foundations plus internal Harvard funding which consists of startup funds and gift accounts.

This position manages a full life cycle, pre-award to post-award grant, review and approval of financial transactions and monthly financial monitoring and reconciliation of awards. The position also meets regularly with faculty, department staff and central staff as it pertains to award management. In addition to being part of a team of research administrators, this position required an experienced individual who can clearly communicate technical and financial information in a timely manner.

Research administration entails national and international knowledge (export controls, Harvard global, foreign currency management etc.) and off-campus US research which entail working with an out-sourced payroll (Allsource). The Physics department has a considerable equipment and fabrication purchases, which can be extremely complicated. Portfolio management requires exceptional understanding, knowledge and management of capital assets (equipment policy knowledge, approvals, fabrication forms, tagging, placing equipment, in-service, etc.)

Basic Qualifications
  • Bachelor's degree or equivalent work experience required
  • Minimum of 5 years' relevant work experience
  • Advanced knowledge of sponsored research regulations
Additional Qualifications and Skills
  • Knowledge and demonstrated use MS office suite.
  • Knowledge financial principles, budget management and financial analysis.
  • Demonstrated experience with sponsored research awards including DoD (AFOSR, ONR, ARO, DARPA) NSF, NASA, DoE, NOAA, National Laboratories, International collaborations (CERN).
  • Experience with Harvard financial and grants administration systems and applications highly preferred.
  • Clear and concise written and verbal communications.
  • Meet and plan deadline driven work timelines.
  • Meet with direct manager and comfortable in a team role position.
  • Good analytical, interpersonal and organizational skills.
  • Self-directed, possess a high degree of judgement, work independently with minimum supervision and handle confidential information with discretion.
  • Desire and willingness to assume increasing and changing responsibilities.
Working Conditions
  • Work is performed in an office setting
Additional Information

We invite individuals with diverse backgrounds, experiences and abilities to be a part of our community

We are unable to provide sponsorship for this position.

All formal offers will be made by FAS Human Resources

Work Format Details
This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. 

We invite you to visit Harvard's Total Rewards website ( to learn more about our outstanding benefits package, which may include:
  • Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
  • Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
  • Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
  • Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
  • Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
  • Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
  • Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
  • Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
  • Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
Job Function

Department Office Location
USA - MA - Cambridge

Job Code
F1357P Research Admin III PrPs

Work Format
Hybrid (partially on-site, partially remote)


Salary Grade


00 - Non Union, Exempt or Temporary

Time Status

Pre-Employment Screening
Education, Identity

Commitment to Equity, Diversity, Inclusion, and Belonging
Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

LinkedIn Recruiter Tag (for internal use only)
HigherEd360 is part of the HigherEdJobs network.