Job Listings

Office Manager, Bailey School of Music

Company:
Kennesaw State University
Job Location:
Kennesaw, 30144
Category:
Business and Financial Services
Type:
Full-Time

Job ID: 268054

About Us

Are you ready to join a community leading in innovative teaching and learning? Kennesaw State University is one of the 50 largest public institutions in the country. With our growing enrollment and global reach, we are enjoying increased prominence among Georgia's colleges. We offer more than 150 undergraduate, graduate, and doctoral degrees to over 43,000 students. Our entrepreneurial spirit, high-impact research, and Division I athletics also draw students from throughout the region and from 92 countries across the globe. Our university's vibrant culture, career opportunities, and rich benefits make us an employer of choice. We are searching for talented people to join our mission. Come to KSU and find your passion.

Location

Our Kennesaw campus is located at 1000 Chastain Road NW, Kennesaw, GA 30144.

Department Information

DEPARTMENT SPECIFIC TASKS AND RESPONSIBILITIES:
1. Ability to manage equipment inventory

ADDITIONAL QUALIFICATIONS: (Preferred qualifications)
2.  Experience or knowledge of marching band operations

Job Summary

Provides administrative and clerical support to assigned location, department, college and/or unit. Develops, maintains and ensures compliance of department records. Assists with budgetary matters, tracks department funds and purchasing. Compiles reports and monitors assigned projects and/or program components. May supervise assigned clerical staff and/or student assistants. May maintain the assigned location's Purchasing Card (PCard) usage and processes.

Responsibilities

KEY RESPONSIBILITIES:
1. Assists with assigned area administrative and clerical duties
2. Maintains email, voicemail boxes and filing system
3. Receives and distributes incoming and outgoing mail
4. Manages supply inventory and submits invoices for payment
5. May maintain department purchasing card (PCard), cash and/or credit card**
6. Prepares department meeting agendas, meeting notes and distributes accordingly
7. Assists with projects and event support
8. Creates and maintains office related records and reports
9. Interprets, monitors, and analyzes information regarding operating reports, policies and procedures
10. Oversees and coordinates the day-to-day office operations
11. May supervise assigned staff and/or student assistants
12. Works with, assists or instructs minors

Required Qualifications

Educational Requirements
Bachelor's degree from an accredited institution of higher education in related field or an equivalent combination of relevant education and/or experience

Required Experience
Three (3) years of related administrative, office or clerical experience

Additional Requirements
May work non-traditional shifts (evenings, nights and/or weekends

Preferred Qualifications

Preferred Educational Qualifications
An advanced degree from an accredited institution of higher education in a related field

Preferred Experience
Previous experience with office management or staff supervision
Previous experience in higher education

Knowledge, Skills, & Abilities

ABILITIES
Able to maintain and appropriately utilize the location's PCard
Able to maintain confidentiality  
Able to handle multiple tasks or projects at one time meeting assigned deadlines


KNOWLEDGE
Knowledge of basic accounting, data and administrative management practices and procedures  
Basic understanding of budgets

SKILLS
Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills  
Proficient with computer applications and programs associated with the position (i.e. Microsoft Office suite)  
Strong attention to detail and follow up skills  
Strong customer service skills and phone and e-mail etiquette

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