Job Listings

P/T Human Resources Office Assistant/Campus Operator

Company:
Utah Tech University
Job Location:
Category:
Human Resources
Type:
Adjunct/Part-Time
Salary: See Position Description

Location: St. George 84770, UT

Job Type: Part-Time Staff

Job Number: 24HRL999-33

Division: Administrative Affairs

Department: Human Resources

Opening Date: 02/05/2024

Position Announcement

Working with other P/T HR Office Assistants/Campus Operators, this position provides clerical and reception support to the Utah Tech University Human Resources Office, as well as assisting callers to the University in reaching the appropriate people and/or departments on campus. This position works at the HR Front Desk, assists visitors to the Human Resources office, answers and directs calls from the main HR phone line and Campus Operator lines to the appropriate parties, helps gather and process employment-related paperwork, and other clerical duties as assigned. Additional information about the department is online at https://humanresources.utahtech.edu

Inquiries about this posting should go to Dani Apo, Administrative Assistant for Human Resources, at dani.apo@utahtech.edu.

Responsibilities
  • Provide reception support for Human Resources, including answering the main HR phone line, assisting visitors to the office, answering general inquiry emails, delivering office mail, taking and responding to messages, etc.
  • Serve as a Campus Operator by assisting callers to the main University phone number in reaching the appropriate people and/or departments on campus.
  • Assist new hires coming into the Human Resources office by collecting new hire paperwork, answering paperwork questions, processing employment form I-9 as needed, and distributing collected paperwork to the appropriate HR personnel for processing.
  • Assist the Human Resources office with various correspondence, typing, preparing mailers, updating various files and records, indexing/digitally filing HR paperwork, and other clerical tasks as assigned.
  • Perform other duties as assigned.
Qualifications
  • High school diploma/GED required; some post-secondary education preferred.
  • At least one (1) year of office or customer service experience required; experience working in higher education preferred.
  • Must be reliable and work a standard weekly schedule of half-days on Monday and Tuesday (8-10 hours per week). This schedule remains constant throughout the year, with the exception of University holidays or closures. See https://humanresources.utahtech.edu/ut-holiday-schedule/ for details on University holidays. Potential for additional hours possible, when covering shifts for other HR Office Assistants/Campus Operators on an as-needed basis. 
  • Excellent customer service and task-switching skills, with the ability to work independently and properly represent the institution and HR department, including adherence to all Utah Tech policies and procedures.
  • Good knowledge of English grammar, punctuation, correspondence forms, and general office practices and procedures; good knowledge of office machines.
  • Basic computer skills, specifically within MS Office (Word and Excel), email, and internet. Ability to learn new programs or technology a plus.
  • Ability to interact with faculty, staff, students, and the general public at all levels while in a fast-paced environment, remaining resourceful and efficient, with a high level of professionalism and confidentiality.
Supplemental Information

POSITION DETAILS, COMPENSATION AND BENEFITS: Part-time hourly staff (overtime-eligible) position, working a minimum of 8-10 hours per week on Mondays and Tuesdays. Hourly rate of $14.00+, depending on qualifications and experience. Free access to Employee Assistance Program thru Blomquist-Hale and HPC Fitness Center/Recreation facilities; see https://humanresources.utahtech.edu/newemployee/getting-started/new-trailblazers/ for list of part-time staff employee benefits. Desired start date of Summer 2024.

ELECTRONIC APPLICATION PROCEDURES: Application review begins March 1, 2024; position open until filled, with applications being reviewed as they are receivedSubmit application materials (including resume contents and contact information for three professional references) and upload cover letter electronically. If, because of a disability, you need special services or facilities in order to apply for this opening, please call the Human Resources Office at (435) 652-7520.  

ABOUT THE UNIVERSITY:  Utah Tech University is an open, inclusive, comprehensive, polytechnic institution, committed to exceptional student learning and success that has adopted an instructional approach of "active learning. active life" and a culture of innovation and entrepreneurship. We seek faculty and staff committed to creating an active, applied and career-oriented learning environment that is student-centered. Established in 1911 as a community college and in 2013 as a state university, our university is located in picturesque southwestern Utah, approximately 120 miles north of Las Vegas. The area is renowned for its red rocks, desert climate, over 300 days of sunshine annually, and featuring easy access to world-class outdoor recreational opportunities. Click here to learn more about the University.
Utah Tech University is a fast-growing Utah public institution of higher education, with more than 12,000 students. We offer over 250 programs, including masters, bachelors, associates, certificates, endorsements, minors, and/or emphases. We seek to recruit and retain diverse and ambitious faculty and staff who bring new ideas, possess values and career aspirations aligned with the mission and vision, and are inspired to build a premier open, inclusive, comprehensive, polytechnic university. Utah Tech University is an Equal Opportunity / Affirmative Action employer; the President and employees of the University are fully committed to Affirmative Action within its employment programs and activities. Utah Tech does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state or local law. 

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or the University's non-discrimination policies:
  • Director of Equity Compliance / Title IX Coordinator: Hazel Sainsbury - titleix@utahtech.edu, HCC 579, 435-652-7747.
  • Deputy Title IX Coordinator: Jennifer Larimore - titleix@utahtech.edu, 435-652-7731.
For further information regarding non-discrimination, please visit https://titleix.utahtech.edu/ or contact:
  • U.S. Department of Education, Office of Assistant Secretary for Civil Rights, ocr@ed.gov, 800-421-3481.
  • U.S. Department of Education, Denver Regional Office, ocr.denver@ed.gov, 303-844-5695.
The University provides key institutional information regarding Academics, Campus Safety, Student Services, Employment Laws, and other requirements per the Higher Education Act and other consumer information requirements to prospective students, students, UT employees, and prospective employees online at https://utahtech.edu/right-to-know/ and https://police.utahtech.edu/clery-act/

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification.

Benefits

Utah Tech University offers a variety of miscellaneous benefits and discounts to employees, both for use on-campus and off-campus. No other benefits are offered for this position.
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