Project Coordinator, Corporate Events and Experiences
The Project Coordinator of Corporate Events and Experiences provides programmatic and customer-focused support to LINK, Center for advancing Partnerships, for a suite of high-end industry events, key corporate visits, and programs designed to grow industry partnerships and engage alumni in the workplace. From industry roundtables, and national forums, to unique events and experiences, our team is situated well within the university and state, to lead innovative projects at the intersection of alumni and industry.This individual will be a highly organized, quick-learner, who is detail-oriented, self-directed, and adept at working in a faced-paced environment. They will demonstrate strong independent thinking and decision-making skills to manage and execute programs, events and key corporate meetings. They will assist in all aspects of planning and execution of various programs, including drafting meeting materials such as agendas, briefing documents, and bios; logistics including working with outside vendors on reservations, rentals, and catering requests; budget estimates, invoices and tracking; and various marketing and professional communications. They will liaise with LINK, Advancement, Colleges and leadership to identify and define requirements, scope and objectives, and execute the planning, hosting, and delivery of tasks. This position will report to and work closely with the Associate Director of Alumni and Corporate Engagement.
● Previous senior administrative, project coordination or event support, or an equivalent office experience showcasing increasing levels of responsibility.● Experience managing projects and activities, including events and meetings.● High proficiency utilizing computer software such as Microsoft Office Suite, Zoom and/or Microsoft Teams, and Outlook calendaring.● Demonstrated experience handling confidential material.● Experience managing multiple tasks and competing deadlines while maintaining accuracy and attention to detail.
● Bachelor’s degree or equivalent level of related training and or experience, preference given to degrees in hospitality management, business, business management, or marketing and communications.● Proven experience working in events, hospitality, corporate relations, career services, communications or equivalent experience in a nonprofit institution or industry.● Experience with virtual meeting/event software or platforms.● Project Management or Event/Meeting Certification (CAPM, PMP, CMP, CPCE or other related programs).● Demonstrated competency with adobe software such as Illustrator, Photoshop, and/or Premiere.
50k to 55k - Commensurate with experience
Safe Driving Record
The successful candidate will be required to have a criminal conviction check.
Unable to Sponsor Work Visas
About Virginia Tech
Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.
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