Job Listings

Staff Accountant

Kansas Wesleyan University
Job Location:
Business and Financial Services

For complete job description and submissions requirements, go to: Staff Accountant.

POSITION’S SUMMARY: This position is responsible for: 1) processing payments, in a timely fashion, to vendors, students, and staff; 2) Input invoices into the Jenzabar software system; 3) reconcile vendor statements with invoices received and payments made; 4) understand and apply coding for expenditures; 5) Assist with Payroll functions; 6) Post journal entries and reconcile general ledger accounts; 7) Assist with tracking of expenses for construction and projects; 8) maintain an organized office and processes enabling supervisor to understand what needs processing and when; 9) filing; 10) achieving the department’s strategic and tactical goals and objectives, allowing the group and university to do the same.


TRANSACTION PROCESSING (60%): responsible for ensuring the accurate and timely collection and recording of all accounts payable transactions of the university within the requirements established by the university. This includes payment in all tender types, if so authorized.

  1. This position is responsible for full-cycle accounts payable. This position is expected to process roughly 100 checks or payments/week. Late fees are to be avoided at all times and invoices/payments are made to take advantage of discounts.
  2. Match invoices to appropriate purchase order/receipt.
  3. Review invoices and expense reports for proper coding, approval, and documentation.
  4. File Accounts Payable check copies with supporting documentation in the appropriate vendor file, with all documentation attached.
  5. Document all changes on checks and/or in files for all transaction reclassifications.
  6. Responsible for PO/invoice maintenance within Jenzabar system. 
  7. Assist with preparation/compilation of information for compliance review procedures.
  8. Respond to vendor inquiries regarding payments, invoicing questions, etc.
  9. Maintain and monitor check processing log.
  10. Processing accounts payable invoicing for multiple entities and ensure proper general ledger coding.
  11. Reconciling month-end balances for accounts payable, accrued payable, and unvouchered receipts.
  12. Verifying outstanding balances with vendors.
  13. Follow GAAP standards for cash disbursements cycle and communicate cash flow needs on a weekly basis.
  14. Processing ACH, eChecks, wires, and normal check disbursements.
  15. Track W9’s, process 1099 year-end reports, and submit reports annually to the IRS.


  1. Assist other business office personnel with general ledger entries and reconciliation processes.
  2. Assist with posting payroll to the general ledger.
  3. Maintain university monthly memberships for administration.
  4. Report new vehicles and/or property purchases to the State of Kansas for tax exemption status.
  5. Update vehicle and/or property acquisitions or disposals to insurance provider.
  6. Responsible for updating a user manual with conversion of new database system.
  7. Support other business office personnel to ensure continuity of operations.
  8. Assist Human Resources with any benefit invoice reconciliations.
  9. Responsible for weekly bank deposits.
  10. Oversee the collections process.
  11. Service as secondary transaction approver for accounts receivable.
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