Job Listings

Special Project Coordinator - Office of Lab Animal Resources - Health Sciences Center

West Virginia University
Job Location:
Laboratory and Research


The Office of Lab Animal Resources (OLAR) in the Health Sciences Center at West Virginia University is currently accepting applications for a Special Project Coordinator. 

About the Opportunity

As a Special Project Coordinator, you will work under the direction of the Operations Manager of the Office of Lab Animal Resources (OLAR) and coordinate equipment maintenance checks in OLAR vivaria (HSC, RNI, LSB, FARF), work on special projects, assist with safety oversight, and assist with transportation between facilities. The Special Project Coordinator will be responsible for preventative maintenance and trouble-shooting equipment malfunctions in OLAR facilities under the guidance of the facility and infrastructure manager.

We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including:

  • 37.5-hour work week
  • 13 paid holidays (staff holiday calendar)
  • 15 annual leave (vacation) days per year
  • 18 sick days per year (for when you're ill, for when you need time to care for sick family, for your own, or your family's, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof)
  • WVU offers a range of health insurance and other benefits (this position is a benefits-eligible, classified staff position)
  • 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ's.
  • Wellness programs

Pay Grade: 13

What you'll do:

Equipment Maintenance/Husbandry Duties: 

  • Coordinate and/or perform equipment maintenance, certifications, and repairs in OLAR facilities. 
  • Responsible for scheduling and servicing veterinary equipment and maintaining husbandry equipment.
  • Responsible for weekly servicing of RO water, water softener, and TAF water systems. 
  • Responsible for maintaining any auxiliary equipment used to support vivarium operations.
  • Assist and perform special projects within the vivarium as assigned by operations manager. 
  • Work with the OLAR Management to coordinate and schedule maintenance workers in OLAR facilities. 
  • Responsible for ensuring appropriate room entry order is adhered to for all maintenance workers and outside vendors servicing equipment.
  • Communicate with research staff and consider researcher needs to schedule repairs to avoid disruption.  
  • Responsible for maintaining up to date logbooks for maintenance on all OLAR veterinary and husbandry equipment (including cage wash records).
  • Assist operations manager with IT support for facility. 

Animal Husbandry Duties: 

  • Disassemble rodent caging and separate equipment.
  • Dump soiled cages in cage wash area and run soiled cages through rack and tunnel washer.  
  • Operate cage washers for sanitizing and sterilizing rodent cages.  
  • Prepare routine daily maintenance on cage washers as described in SOP's and as directed by supervisors.
  • Reassemble rodent cages, auxiliary equipment, other cages and equipment.  
  • Prepare cages for room setups and cage changes.
  • Provide cage setups and general support to the "Core Facilities" within the perimeter of the vivarium.
  • Remove trash daily, provide general custodial duties for work area and support areas.

Animal Care Duties:

  • Observe animals in assigned animal rooms and report any abnormalities to the supervisor or veterinary staff.
  • Provide food and water to animals and cage changes as described in the SOP's and daily work schedule.
  • Set up for newly arrived animals and put newly arrived animals in cages as directed by the Supervisor.
  • Provide topical and other basic clinical treatments as prescribed by veterinary staff.
  • Document all procedures performed in animal rooms including room logs, temperature/relative humidity and monthly room duties as described in logbook.
  • Report to supervisors any abnormalities with equipment in animal rooms or abnormalities that require immediate attention.

Transportation Duties: 

  • Assist husbandry staff and management with movement of items between buildings on campus. This includes transportation of animals between facilities. 

Safety Duties: 

  • Oversee and review safety issues within OLAR facilities and report deficiencies to the facility husbandry management.
  • Work with OLAR Husbandry Manager(s) to ensure that OLAR facilities comply and free of physical defects for IACUC and outside agency inspections.  
  • Responsible for maintaining and keeping record for all OLAR vehicles.
  • Responsible for oversight and documentation of safety checks in OLAR facilities (eye wash, vermin/pest control, showers, defibrillators, first aid kits, fire extinguishers). 

Cleaning and Building Upkeep: 

  • Assist husbandry staff with cleaning hallways, procedure rooms, animal rooms, restocking shelves, and maintaining supplies.
  • Assist staff in cage wash if needed.
  • Responsible for assisting with receiving and stocking husbandry equipment and supplies.

  • High School Diploma and vocational training of up to 18 months beyond high school within the maintenance field or equivalent. Broad knowledge of various building trades is necessary.
  • A minimum of two (2) years working in research animal vivariums and/or certified ALAT through American Association of Laboratory Animal Science (AALAS) or equivalent vocational experience.
  • Ability to read and write in English and perform basic mathematical calculations.
  • Ability to manage time effectively, and set priorities, as instructed by supervisors. Be able to meet quota standards and workload after 6 months of employment.
  • Ability to understand basic program of animal care.
  • Ability to work independently and as part of a team, to fulfill the mission of the department. 
  • Ability to comprehend and follow oral and written instructions.
  • Ability to drive standard and automatic transmission vehicles.
  • Knowledge of building trades methods and practices.
  • Ability to stoop, bends, crawls and climbs heights over 10 feet.
  • Ability to work around moving equipment.
  • Ability to read, follow and interpret safety rules and guidelines.
  • Demonstrated ability to maintain average or above work standards.


  • Valid US driver's license. 
  • Medical Monitoring -- This position may or may not require Medical Monitoring, including periodic health monitoring and/or training.

About WVU

At West Virginia University, we leverage our talents and resources to create a better future for our state and the world. As West Virginia's land-grant university, WVU has three campuses that touch each corner of the state. The WVU System includes 518 buildings on 15,880 acres, Extension Service offices in all 55 counties, ten experimental farms and four forests. 

From the groundbreaking R1 research of our flagship campus in Morgantown to the career-oriented programs of WVU Potomac State in Keyser to the technology-intensive programs at WVU Tech in Beckley - the contributions of WVU employees directly impact the 1.8 million people of West Virginia every day, no matter their role or position.

Service, curiosity, respect, accountability, and appreciation are the core values that unite Mountaineers, inspiring one another to work tirelessly and support others as they seek to reach new heights. After all, when you're a Mountaineer, impossible is just another mountain to climb.

Creating an inclusive, engaged, and dynamic learning environment is core to WVU's academic mission. We welcome candidates who can contribute a range of ideas, approaches and experiences.

West Virginia University is proud to be an Equal Opportunity employer and is the recipient of an NSF ADVANCE award for gender equity. The University values diversity among its faculty, staff, and students, and invites applications from all qualified applicants regardless of race, ethnicity, color, religion, gender identity, sexual orientation, age, nationality, genetics, disability, or Veteran status.


Job Posting: Feb 1, 2024

Posting Classification: Classified

Exemption Status: Non-Exempt

Benefits Eligible: Yes

Schedule: Full-time
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