Business Officer III
The position will be a support specialist for grant post award management, providing oversight, administration assistance, and education related to grants and contracts. The position will report to the Associate Dean for Research and works with the Grant Center Coordinator, as well as with department support personnel within the College. This position is 90% remote with periodic mandatory face to face meetings.
20%: Leadership - Lead and manage the fiscal, transactional, and regulatory operations of the Office of Research & Innovation. Lead sessions/presentations/training workshops as needed on post-award grant-related content. Participate in the development of grant staff training, and program planning. Contribute to development of grant training for COE faculty and staff. Prepare regular updates and reports for the Associate Dean of Research and primary investigators. Lead semi-annual meetings with principal investigators regarding finance, F&A, compliance, and progress. Supervise the process and communication between the Grant Specialist and faculty principal investigators engaged in funded projects, departmental offices where day-to-day transactions are executed, the Dean's office, and a range of central university offices responsible for post-award grant administration.
20%: Program Administration - Develop and maintain files for external funding and funded projects in which College faculty are Principal Investigators and Co-Investigators. Process personnel actions (Criticalities, PCFs, EPAFs), for personnel assigned to grants. Monitor the Position Management System and reconcile grant payroll to position budget in accordance with PCFs and EPAFs. Serve as a program resource to faculty and staff on preparation of grant applications and development of grant budgets. Pre-review reported effort on grants in the university Effort Reporting System (ERS). Assist faculty with the development and submission of required reports on grant activity to the grant funder. Prepare records and data for draw down from funding agency by grants and contracts. Manage and reconcile grant and faculty start-up funds in accordance with UNC-FIT and Grant and Contracts guidelines. Meet monthly with Principal Investigators and faculty on start-up funds to reconcile budgets and to ensure spending activities are aligned with program objectives, implementation, and budget plans. Maintain transaction files in accordance with UNC FIT and Grants and Contracts guidelines and respond to audit requirements. Demonstrate the ability to work independently with minimal guidance and supervision and be proactive in organizing and completing assigned work. Participate in regularly scheduled grant development and planning meetings. Hold quarterly meetings with large grantees to ensure continued grant compliance, spending, and renewal.
20%: Professional Knowledge - Provide education and counsel to Principal Investigators and faculty regarding grant pre-award processes and grant post-award administration. Serve as a liaison between the College of Education and the Office of Sponsored Programs and the Office of Grants and Contracts on all Pre and Post grant activities. Monitor and reconcile the distribution of F&A funds to the College of Education, the Departments, and PIs on a quarterly basis. Review grant proposals and budgets for accuracy and compliance with the requirements of the grant. Ensure all documentation requirements are met and compliant with the guidelines of the grant. Independently develop and oversee policies and procedures related to post-award grants management, as well as identify and resolve operational issues. Demonstrate knowledge and skills utilizing the following systems: Banner HR, Banner Finance, ECU BIC, E-Print, ODS, ERS, E-Grants, Grants.gov, AA Personnel SharePoint, and Microsoft Office (Word, Excel).
20%: Consultation - Consult with faculty, staff and students on grant award spending, spend down projections (budget forecasting); train/mentor staff members on grant processes (F&A processes, new hire processes, and summer supplemental pay). Oversee and manage all transactional, budgetary, and regulatory aspects of the grant portfolio in personnel-related actions while working with the College personnel coordinators and budget coordinator as needed for hiring grants personnel and tracking grant personnel budgets.
20%: Information Analysis and Decision Making - Prioritize daily tasks, tasks resulting from PI activity changes and/or deadline demands, and unexpected and/or immediate tasks related to grant administration and workload schedule. Review all work for completeness and accuracy in accordance with all established policies and procedures. Develop systems to manage and monitor the operational and financial performance of ORI on an ongoing basis and monitor performance metrics. Identifies and resolves operational issues.
Other duties as assigned by the Associate Dean. Contingent upon availability of funding.
Special Instructions To Application:
East Carolina University requires applicants to submit a candidate profile online in order to be considered for the position. Candidates must also submit a cover letter, resume, and a list of three references, including contact information, online.
Applicants must be currently authorized to work in the United States on a full-time basis.
Bachelor's degree and one year of experience related to the area of assignment; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Full time or Part time: Full Time
Position Location (city): Greenville
Position Number: 500482
Organizational Unit Overview:
The COE Grants Center provides post-award grant support for faculty and students engaged in a broad range of funded research, demonstration, and training projects. This diverse portfolio of nearly $28,000,000 includes projects funded by Federal and Federal-flow-through grants, Foundations' grants, State grants, Industry and other extramural grants, faculty startup funds, institutional state funds, indirect cost accounts, and short-term funding from a variety of sources and entities. A large portion of the daily support provided by the Office of Research through the COE Grants Center is administrative and transactional in nature: fiscal, budgetary, and account management, regulatory compliance and reporting, quality control, transactional troubleshooting, collaboration with central university grant administration offices, central budget offices and external funding agencies. The responsibility for the daily administrative oversight and management of these efforts lie with the COE Grant Center. They work directly for the Associate Dean for Research and Funded Projects, College of Education, as well as department support personnel within the College on personnel and finance matters related to grants and research start-ups.