Job Listings

24-70 Facilities Financial Analyst (Manager 160) - Facilities Division

West Chester University
Job Location:
West Chester, 19383
Business and Financial Services
Salary: See Position Description

Location: West Chester University, PA

Job Number: 24-70

Department: Finance & Administration

Division: Facilities Administration

Opening Date: 11/17/2023

Position Summary

Join a vibrant campus community whose excellence is reflected in its diversity and student success. West Chester University of Pennsylvania's Facilities Division invites applications for the position of FInance Analyst. 

We are a community of educators dedicated to developing graduates who succeed personally and professionally and contribute to the common good. As part of this community, the Facilities Division designs, constructs and maintains a dynamic, safe, and sustainable campus to continually advance its nationally benchmarked living and learning community. 

WCU proudly offers a positive and purposeful work environment; comprehensive employee benefits including health, vision, and dental insurance along with many wellness programs; generous retirement plans; a commitment to work-life balance including generous paid vacation, paid sick time, military leave and paid time off for most major holidays; and a University mission to support employee personal and professional growth including a tuition waiver for self and family members, training and development, and advancement opportunities.

Reporting to the Senior Associate Vice President of Facilities, the Finance Analyst supports budgeting, forecasting, and expenditure control for the division; assists in the development of budgets; maintains complex reporting to analyze budgets and expenditures; and collaborates with campus partners to ensure compliance with University and PASSHE (Pennsylvania State System of Higher Education) requirements.

The ideal candidate will demonstrate experience managing and analyzing multiple budgets, using analytic and strategic thinking to provide meaningful information to assist with decision-making and process improvements; the ability to manage multiple priorities and maintain accuracy; and a commitment to providing outstanding customer service to diverse campus constituents 

Responsibilities Include:
  • Support Facilities department budgets including Campus Services, Plant Operations, and utilities
  • Support Facilities Operations leadership to develop budgets
  • Conduct monthly/ quarterly reviews and reconciliation of Operations budget with the department
  • Conduct monthly reviews and reconciliation of emergency building and project exploration accounts with Finance and Administration department
  • Reconcile construction in progress expenses and processes transfers of funds
  • Prepare and maintain project reports 
  • Review project close-outs including verifying cost centers, closing Work Orders, PO's and depreciation start dates
  • Collaborate with Campus Architect and Director of Design and Construction to implement workflow process improvements  
  • Monitor project budgets, expenses, and balances to identify potential funding issues 
  • Monitor and support Smartsheet, WCU's project management system
  • Ensure compliance with University and PASSHE policies, requirements, definitions, and deadlines
  • Maintain accurate and consistent data to provide to the University and external agencies and organizations
  • Remain current on University and PASSHE policies, procedures, and administrative tools including SAP / BI reporting
  • Provide training as needed
  • Review charge backs for P-Cards, work orders and Motor Pool prior to posting
  • Prepare Budget Request to Hire (R2H) forms
  • Keep the Executive Director of Facilities Support for Auxiliary Services up to date on appropriate budgets
  • Reconcile Facilities inventory
  • Prepare insurance reimbursement requests 
  • Ensure excellent customer service to the campus community
  • Serve on committees as needed
  • Other duties as assigned
As a member of the Facilities Divisional staff, this position is deemed essential. Essential employees must remain or report to work during partial or full day closings of the University due to hazardous road conditions, emergency circumstances or for other reasons.

Minimum Qualifications
  • Bachelor's degree in accounting, business, finance, or related field or Associate degree with two years of budget and data analysis experience or five years of budget and data analyst experience 
  • Demonstrated proficiency in Microsoft Office Programs including Outlook, Word, and Excel
  • Demonstrated experience creating complex budget reports 
Preferred Qualifications
  • Advanced Microsoft Excel skills
  • Experience using Smartsheet to manage projects
  • Experience using SAP and BI (Business Intelligence)
  • Facilities project budgeting experience
  • Process improvement experience
Special Instructions

The salary range for this position is $53,690 to $61.358.

Ask about opportunities for partial work from home and WCU alternate work schedules.

Candidates must apply online at Application allows for cover letter and resume attachments. (Both required for consideration.)

Applicants must successfully complete the interview process to be considered as a finalist.

Developing and sustaining a diverse faculty and staff advances WCU's educational mission. The University is an equal opportunity, affirmative action employer encouraging diversity. Women, persons of color, veterans, and persons with disabilities are encouraged to apply. 

All offers of employment are subject to and contingent upon satisfactory completion of all pre-employment criminal background checks.
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