Job Listings

Project Coordinator for Documentary Film Initiative

Harvard University
Job Location:
Cambridge, 02138
Conference and Events Administration
Harvard Kennedy School


Job Summary

The Project Coordinator at the Documentary Initiative is charged with coordinating administrative and operational duties for the program, managing a complex schedule, incoming requests and opportunities. The Project Coordinator will be working closely under the direction of the Program Director and Manager. This part-time position is based out of our office at the Harvard Kennedy School, in Cambridge, Massachusetts.

The goal of the Shorenstein Center's new Documentary Film in the Public Interest Initiative is to inspire a documentary film practice and infrastructure that can contribute to a strong democracy. The initiative's activities are designed to build a stronger, more resilient field, which can serve the needs of a democratic public by design. Those include a Fellowship program with filmmakers, industry leaders and scholars, a screening series, annual convenings and a new award for documentary in the public interest.

Position Description

Top priorities include but are not limited to:

  • Developing and maintaining detailed project schedules, including all administrative tasks and acting as a liaison between both department and internal/external stakeholders.
  • Providing administrative and logistical support in our screening series, including securing locations, managing print traffic, and working with the communications department to successfully promote screenings.
  • Providing administrative and logistical support for convenings and industry meetings, including securing locations, coordinating media assets, and creating and distributing schedules.
  • Creating and updating contact databases for program activities.
  • Conducting research on film industry members, executives, and scholars under the direction of program leaders.
  • Supporting administration related to fellowship and awards submissions and adjudication.
  • Providing written feedback to be included in the department wrap report.
  • Other duties as assigned.
Basic Qualifications
Minimum of 2 years' work experience in administrative, operational planning, or customer support roles. Internships will count toward experience requirement.

Additional Qualifications and Skills
  • Outstanding verbal, written, and interpersonal communication skills to work effectively with a variety of people.
  • Strong organizational skills and attention to detail.
  • Ability to maintain confidential information.
  • Interest in or knowledge of independent film and documentary from either a creative or business perspective.
  • Familiarity of US media or media policy preferred.
Additional Information
This position is a fully benefits-eligible term appointment ending one year from date of hire, with possibility of renewal. 

Learn more about our work culture and see yourself at Harvard Kennedy School.

We regret that the Harvard Kennedy School does not provide visa sponsorship.
Harvard University requires pre-employment reference and background checks. 
Harvard University is committed to supporting a healthy, sustainable learning and working environment.

This is a hybrid position based on our campus in Cambridge, MA.  As a campus-based institution, we place a high value on the in-person experience, cross-team collaboration, and strong community building in order to create a vibrant campus for our students, faculty, staff, and research fellows. The position is required to work in-person on campus a minimum of three days per week during the academic year. Specific days and schedule will be determined between you and your manager.

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

Salary Range: $59,027 - $93,064
Note: Starting salaries typically fall in the lower half of the salary range; however, they are ultimately determined by the scope of the position, the candidate's relevant experience, and internal equity.

Work Format Details
This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

We invite you to visit Harvard's Total Rewards website ( to learn more about our outstanding benefits package, which may include:
  • Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
  • Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
  • Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
  • Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
  • Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
  • Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
  • Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
  • Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
  • Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
Job Function
General Administration

Department Office Location
USA - MA - Cambridge

Job Code
403134 Coordinator I

Work Format
Hybrid (partially on-site, partially remote)


Salary Grade

Shorenstein Center on the Press, Politics and Public Policy

Annual Salary Range
$59,027 - $93,064

55 - Hvd Union Cler & Tech Workers

Time Status

Pre-Employment Screening

Commitment to Equity, Diversity, Inclusion, and Belonging
Harvard Kennedy School's Mission and Commitment to Diversity, Equity, and Anti-Racism

At Harvard Kennedy School, fostering a diverse and inclusive community where everyone feels they belong is a matter of basic fairness consistent with our core values as an institution. It is also essential to our mission of improving public policy and leadership-because recruiting the best people and creating an environment where they can thrive make us better at what we do, because we learn more from people with different perspectives, and because we work in diverse groups and serve diverse societies.

Learn more about Harvard Kennedy School's commitment to Diversity Equity, and Anti-Racism.

EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

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