Job No: 533861
Work Type: Management (MPP)
Location: East Bay
Categories: MPP, Administrative, At-Will, Full Time
Salary and Benefits
PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $100,000.00 per year to $115,000.00 per year.
Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver.
For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package.
This position may be eligible to participate in the Cal State East Bay hybrid telecommute program subject to management approval.
About Cal State East Bay
Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability.
About the Position
Under the general direction of the AVP of Risk Management and Internal Control, the Emergency Manager is responsible for day to day administrative, operational, fiscal management of emergency management programs and services. The Emergency Manager manages planning, budgeting, training, and programming related to emergency preparedness and response functions. The Emergency Manager (1) serves as a liaison with local, state, and federal agencies to ensure compliance, (2) works directly with staff, faculty, and students to develop, implement, manage, and continually improve campus-wide emergency preparedness, business continuity response plans, and programs to improve the University's ability to respond to emergencies, effectively manage incidents, and systematically restore the campus to full operation following adverse events. The Emergency Manager participates in State, County and Chancellor's Office planning and compliance audits as they relate to emergency management.
Responding to Emergencies:
- Responds to emergencies that directly or indirectly impact the operation of the University in accordance with the guidelines established within the California State University Emergency Operation Plans, the Federal Emergency Management Agency (FEMA) and the National Incident Management System.
- Coordinates responses by all appropriate campus resources during an actual event to ensure timely and effective response and manages recovery in a post-incident environment.
- Maintains and updates all resource materials associated with emergency preparedness plans, prepares emergency situation status reports that describe response and recovery efforts, needs, and preliminary damage assessments.
- Applies for federal funding for emergency management related needs and administers and reports on the progress of such grants.
Assists in the planning, developing, and managing of the budget relating to University Emergency Preparedness.
- Lead in the design, development, implementation, and management of existing and new programs, systems, procedures, and methods of operation related to emergency operations administration on Campus.
Policy Creation, Review and Compliance:
- Develops and updates the Emergency Operations Plan and all annexes in order to meet compliance standards established by the Federal Emergency Management Agency (FEMA), keeps informed of federal, state, and local regulations affecting emergency plans and ensures that plans adhere to these regulations, proposes alteration of emergency response procedures based on regulatory changes, technological changes, or knowledge gained from outcomes of previous emergency situations, and develops and performs tests and evaluations of emergency management plans in accordance with federal, state and county regulations/guidelines.
- Collaborate with various campus stakeholders in the development of hazard-specific plans that outline operating procedures to be used in response to disasters or emergencies, such as earthquakes, mass casualties and terrorist attacks, and in recovery from these events.
Reviews emergency plans of individual campus departments to ensure their adequacy, alignment with the overall CSUEB plan and compliance with University requirements.
- Researches and oversees campus compliance with CSU, State, and Federal emergency preparedness guidelines, regulations, and policy.
- Ensure campus compliance with CSU EO #1056, Emergency Management, State, and Federal emergency preparedness guidelines, regulations and policy.
- Coordinate and maintain the campus emergency response team assigned to staff the University's Emergency Operations Center (EOC), facilitates the activation of the EOC, and serves as the Emergency Operations Center Coordinator in the event of an activation or any other roles as assigned by the EOC Executive or Director.
- Stay apprised of activities or changes that could affect the likelihood of an emergency, as well as those that could affect response efforts and details of plan implementation.
- Manage the Emergency Notification System and ensures the call lists for employees and students are up-to-date and functional, conducts quarterly reviews and verification of call lists and publishes updates, and maintains the Building Emergency Support Team (BEST) roster.
- Coordinates disaster response or crisis management activities, such as developing communications and implementation plans for evacuations, shelters, and special needs plans.
- Collaborates with other campus departments to ensure effective coordination and oversight of the BEST program including purchasing resources and materials for BEST members, providing training and drills, building emergency evacuation plans and building emergency supplies.
- Maintains working relationships with municipalities, county departments, other emergency response organizations (such as Red Cross), and similar entities to facilitate plan development, response effort coordination, and exchanges of personnel and equipment.
- Consults with officials of local and area governments, schools, hospitals, and other institutions to determine their needs and capabilities in the event of a natural disaster or other emergency.
- Inspects facilities and equipment, such as emergency operations centers and communications equipment, to determine their operational and functional capabilities in emergency situations.
- Assesses emergency-related needs that should be addressed in disaster planning and/or provide technical support to others conducting such surveys.
- Leads the development and maintenance of the Emergency Management web pages in providing current information and training materials.
- Plans, develops, and implements a variety of tabletop, functional, and full-scale exercises and drills designed to test the University's ability to respond to various situations using an all-hazards approach to emergency management designed to test the University and identify gaps in the current response plan.
- Designs, administers or coordinates emergency or disaster preparedness training courses that teach individuals and groups how to effectively respond to major emergencies and disasters. Trains groups in the preparations of emergency plans that are compatible with federal, state and county plans. Provides guidance for levels and types of training needed for campus emergency responders including the EOC, and other key members of the campus community.
- Identifies training resources, coordinates attendance, and maintains an accurate database detailing training curriculum received by individuals on campus to ensure the University is compliant with current SEMS/NIMS requirements of having emergency responders trained in required ICS courses.
- Attends meetings, conferences, and workshops related to emergency management to learn new information and to develop working relationships with other CSU emergency managers and studies emergency plans used elsewhere to gather information for plan development and improvement.
- Develops instructional materials and makes presentations to groups to provide information on emergency plans and the implementation process.
- Collaborate with the Audit Manager in the testing and improvements of Business Continuity Plans for essential functions of the University.
Incumbents must possess a B.A. or B.S. from an accredited four-year college or university in Emergency Management, Public Administration, Public Policy, Business Administration, or related area, and a minimum of three years of related practical experience and a minimum of three years of experience supervising/managing professional staff.
Incumbent must have thorough knowledge of emergency management programs. Knowledge of principles, concepts and terminology in emergency preparedness and of legal/regulatory basis for current emergency management programs. Well versed in Standardized Emergency Management Systems (SEMS), Incident Command System (ICS), the California Emergency Services Act, the Natural Disaster Assistance Act, and the Robert T. Stafford Act.
Incumbent should Participate and be a member in regional organizations such as the CA Office of Emergency Services Mutual Aid Regional Advisory Committee (MARAC), California Emergency Services Association, International Association of Emergency Managers, etc.
Incumber must have the ability to train others and provide lead work direction; interpret, and apply a wide variety of policies and procedures to develop conclusions and make recommendations; perform basic research and statistical analysis; analyze data and make accurate projections using business mathematics and basic statistics; communicate effectively both orally and in writing.
Condition(s) of Employment
Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position.
All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department.
As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body.
All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here.
In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here.
At Cal State East Bay, the following nine competencies have been identified as valued leadership qualities: Communication, Cooperation, Delegation, Empathy, Feedback, Innovation, Leadership Presence, Passion and Strategic Ability. While we may not expect our managers to exhibit all of these competencies, we do expect them to aspire to develop them. As part of the annual evaluation review process, the Emergency Manager will be evaluated on each.
Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer.
The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment.