Senior Sponsored Program Analyst
Position TitleSenior Sponsored Program Analyst
Position SummaryThis position serves as the principal research administration financial administrator interfacing with faculty and staff to elucidate and supervise the financial reporting of governmental grants and contracts. This person must have a solid working knowledge of business, finance, and accounting fundamentals, as this individual will be involved in budgeting fiscal closing functions, and financial reporting.
The position is responsible for analyzing grants and contracts of governmental programs in accordance with Spelman policies and procedures, and applicable local, state, and federal regulations. Responsible for financial reporting, grant awards, and contract close-outs, providing assistance with the departmental budgets and the Institution's annual budget. Also responsible for any accounting and financial matters as it relates to sponsored programs administration, i.e., the annual budgets Single audit and the annual National Science Foundation Survey Report.
Essential Duties and Responsibilities
- Administers, manages and is responsible for the financial reporting of Federal Grants and Contracts for Spelman College.
- Maintains knowledge and keeps abreast of governmental regulations and guidelines including the Office of Management and Budgets Uniform Guidance and other federal agency publications related to sponsored programs.
- Interprets regulations of federal agencies to ensure compliance will be maintained and attends professional conference to keep abreast of changes in research administration on the federal, state, and local levels.
- Responsible for the grants accounting "Banner" financial system. Monitors the activities in Banner to determine the validity.
- Responsibilities are to review the approved grant awards with the Principal Investigator providing consultation to either faculty or staff as needed regarding the terms and conditions requirements of the grant.
- Reviews and monitors contract expenditures against budget in adherence to contract provisions. Prepares and submit a periodic invoice as required under each contract.
- Oversees the actual approved budget for the grant is accurately established into the Institution's grant accounting and finance system, along with the applicable indirect cost rate.
- Reviews and approves expenditures for contract allowability and policy compliance.
- Oversees procurement requirements as specified by Spelman and other sponsoring authorities.
- Prepares quarterly, semi-annual or annual financial status reports as required by each sponsoring authority.
- Collaborates with the Office of Sponsored Programs to initiate and execute budget modifications and no-cost extensions request.
- Reviews general ledger to ensure journal entries originated by the Budgets and Contracts Office have been properly processed.
- Prepares a separate grant allocation schedule of faculty salaries and staff salaries for distribution to the Payroll Office, Provost Office and authorized personnel the Human Resources Office, as needed.
- Provides assistance in the time and effort reconciliation process.
- Attends meetings relating to sponsored programs administration and stay current regarding changes in sponsor requirements and legislation effecting sponsored programs.
- Terminates and close-out grants and contracts. Coordinate grant closeout process (reconciling budgets, expenditure reports and cash reports).
- Become an active participant in campus activities as volunteer, committee member and participates in college sponsored activities.
- Serves as the liaison between the Division of Business and Financial Affairs and the Department of Government and Community Relations to identify BFA initiatives that can be supported by government funding.
- Assists the Associate Vice President of Business and Financial Affairs and Principal Accountant with quarterly internal audits.
This position has indirect and/or contributory responsibilities for the budget of $12,000,000 to $14,000,000.
Required QualificationsBachelor's degree and a minimum of five years of job related fund accounting experience.
Incumbent must have knowledge of federal grant compliance guidelines. The duties of this position require confidentiality, diplomacy and tact.
Excellent oral communication skills are required when presenting information and responding to questions from internal and external constituencies. Incumbent must be able to write business correspondence and procedure manuals plus compose memos, letters, and e-mails. Also, must be able to read, analyze, and interpret documents such as grant proposals and guidelines; federal, state and local funding guidelines; professional journals; safety rules; operating and maintenance instructions; and procedural manuals.
To perform this job successfully, an individual must have intermediate/advanced skills using Microsoft Office Suite (Word, Excel, and PowerPoint).
Certifications, Licenses, RestrictionsNone.
Physical DemandsWhile performing the duties of this job, the employee is frequently required to: sit, walk, use hands to handle office supplies, operate computer and other office equipment, talk, and hear. The employee frequently is required to: reach with hands and arms. The employee is occasionally required to: stand, climb, and lift and/or move up to 15 pounds. Specific vision abilities required by this job include the ability adjust focus.
Full Time/Part Time: Full-time
Work Location/ScheduleThis position is eligible for a hybrid work arrangement.
Posting Number: SC0629P
Open Until Filled: No
COVID-19 Vaccination ProtocolDue to the heightened risk of contracting COVID-19 and the spread of variants, Spelman College requires up to date COVID-19 vaccination of all faculty, staff, and students (collectively "Campus Community") that have job duties, attend classes, or are otherwise present on campus. You will need to submit proof of up-to-date COVID-19 vaccination: full vaccination and a booster (when eligible) or a single dose of the bivalent vaccine) prior to your first day on campus or you may seek a medical or religious exemption to the vaccination requirement by providing the necessary documentation to: Yemi Brown, PharmD Manager of COVID-19 Operations, at firstname.lastname@example.org. Upon receiving your Spelman Technology log-in credentials, please keep your vaccination or exemptions records up-to-date using Etrieve.