Administrative Support Assistant III
Posting Number: req18331
Department: Pima County Office
Location: County Extensions and Farms
Address: 4210 N. Campbell Ave., Tucson , AZ 85719 USA
Position Highlights
The Administrative Support Assistant III will fulfill a variety of administrative support duties for Pima County Cooperative Extension, Tucson Village Farm, 4-H. Specifically, the Administrative Support Assistant III will work closely with the 4-H Agent and the Tucson Village Farm team in all aspects of program management including but not limited to procurement, enrollment, donor management, grant reporting, data collection and management, deposits, financial record keeping and reporting, and maintaining standard operating procedures. Although work is performed under supervision and many tasks are routine, independent judgment and creativity are required to be successful in this role.Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!
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Duties & Responsibilities
Program Participant Support
The Administrative Support Assistant III will support Tucson Village Farm's participants by:
* Creating flyers and events on Eventbrite
* Handling on-line and in-person program registrations
* Tracking program registration and demographics
* Corresponding with program participants
* Assisting 4-H participants enroll in ZSuite
Grant and Development Support
The Administrative Support Assistant III will support Tucson Village Farm with administrative tasks related to grants and donor management including:
* Tracking grant funds and reporting deadlines
* Assisting with grant reports
* Assisting with donor management and correspondence
* Attending monthly Advisory Board meetings, providing fiscal program
Procurement and Purchasing Support
The Administrative Support Assistant III will support Tucson Village Farm with operating under University of Arizona procurement and purchasing policies by:
* Reconciling PCards
* Assisting with program purchasing
* Submitting invoices and reimbursement requests
* Arranging travel and submitting travel documents and expenses
Fiscal Support
The Administrative Support Assistant III will support Tucson Village Farm with financial management by:
* Tracking grant budgets and reporting
* Processing credit card and cash sales at major events
* Making bank deposits and distributing funds across multiple accounts
* Running monthly account balance and transactions reports
Minimum Qualifications
- High school diploma or equivalent, or equivalent learning attained through experience required.
- Minimum of 5 years of relevant experience, or equivalent combination of education and work experience.
FLSA: Non-Exempt
Full Time/Part Time: Part Time
Number of Hours Worked per Week: 20
Job FTE: .50
Work Calendar: Fiscal
Job Category: Organizational Administration
Benefits Eligible: Yes - Full Benefits
Rate of Pay: $20.33
Compensation Type: hourly rate
Grade
5
Career Stream and Level
OC3
Job Family
Administrative Support
Job Function
Organizational Administration
Type of criminal background check required: Fingerprint criminal background check (security sensitive due to job duties)
Number of Vacancies: 1
Contact Information for Candidates
Elizabeth Sparks - esparks@cals.arizona.edu
Open Until Filled: Yes
Documents Needed to Apply: Resume and Cover Letter
Diversity Statement
At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As a Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.
