Job Listings

Administrative Support Assistant III

The University of Arizona
Job Location:
Tucson, 85724
Administrative Assistants

Posting Number: req18331

Department: Pima County Office

Location: County Extensions and Farms

Address: 4210 N. Campbell Ave., Tucson , AZ 85719 USA

Position Highlights

The Administrative Support Assistant III will fulfill a variety of administrative support duties for Pima County Cooperative Extension, Tucson Village Farm, 4-H. Specifically, the Administrative Support Assistant III will work closely with the 4-H Agent and the Tucson Village Farm team in all aspects of program management including but not limited to procurement, enrollment, donor management, grant reporting, data collection and management, deposits, financial record keeping and reporting, and maintaining standard operating procedures. Although work is performed under supervision and many tasks are routine, independent judgment and creativity are required to be successful in this role.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

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Duties & Responsibilities

Program Participant Support
The Administrative Support Assistant III will support Tucson Village Farm's participants by:
* Creating flyers and events on Eventbrite
* Handling on-line and in-person program registrations 
* Tracking program registration and demographics
* Corresponding with program participants 
* Assisting 4-H participants enroll in ZSuite

Grant and Development Support
The Administrative Support Assistant III will support Tucson Village Farm with administrative tasks related to grants and donor management including: 
* Tracking grant funds and reporting deadlines
* Assisting with grant reports
* Assisting with donor management and correspondence
* Attending monthly Advisory Board meetings, providing fiscal program 

Procurement and Purchasing Support
The Administrative Support Assistant III will support Tucson Village Farm with operating under University of Arizona procurement and purchasing policies by: 
* Reconciling PCards 
* Assisting with program purchasing 
* Submitting invoices and reimbursement requests
* Arranging travel and submitting travel documents and expenses 

Fiscal Support
The Administrative Support Assistant III will support Tucson Village Farm with financial management by:
* Tracking grant budgets and reporting
* Processing credit card and cash sales at major events
* Making bank deposits and distributing funds across multiple accounts
* Running monthly account balance and transactions reports

Minimum Qualifications

  • High school diploma or equivalent, or equivalent learning attained through experience required.
  • Minimum of 5 years of relevant experience, or equivalent combination of education and work experience.

FLSA: Non-Exempt

Full Time/Part Time: Part Time

Number of Hours Worked per Week: 20

Job FTE: .50

Work Calendar: Fiscal

Job Category: Organizational Administration

Benefits Eligible: Yes - Full Benefits

Rate of Pay: $20.33

Compensation Type: hourly rate



Career Stream and Level


Job Family

Administrative Support

Job Function

Organizational Administration

Type of criminal background check required: Fingerprint criminal background check (security sensitive due to job duties)

Number of Vacancies: 1

Contact Information for Candidates

Elizabeth Sparks -

Open Until Filled: Yes

Documents Needed to Apply: Resume and Cover Letter

Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As a Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

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