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Executive Assistant to the President

Maine College of Art & Design
Job Location:
Executive Assistants

Position Overview

Maine College of Art & Design (MECA&D) seeks an experienced administrative professional to serve as Executive Assistant to the President. This professional and highly confidential position, reporting directly to the President, will provide administrative support for the Executive Office with responsibility for the following: day-to-day administration of the President’s initiatives, responsibilities, and schedule; managing written communications; and serving as the President's liaison with a variety of internal and external constituencies. This position also assists with internal and external marketing and communications and administrative functions to support institutional advancement and partnerships. Maine College of Art & Design recognizes that diversity is integral to the academic experience and strives to foster an inclusive culture defined by respect, equity, and social responsibility. All employees are expected to actively support these values.

Position Details

  • Serve as primary liaison for the President's Office, ensuring seamless coordination of the President's initiatives and responsibilities;

  • Manage the President's strategic communications, including drafting and/or proofreading written communications such as emails, letters, remarks, presentations, reports, and marketing collateral; sending college-wide emails on behalf of the President; and representing the President in communication with internal and external stakeholders;

  • Support content development for internal and external communications, including press releases, news stories, and website updates;

  • Support the President’s advancement and fundraising by maintaining relationships and documenting updates in the constituent management database;

  • Work closely with the Advancement team to support the institution’s capital campaign;

  • Coordinate meeting agendas for the President’s External Relations and Operations Working Group meetings and ensure that meeting notes are recorded and distributed as appropriate and that agreements and task assignments are completed;

  • Manage the President’s calendar and daily schedule, as well as travel arrangements as needed;

  • Manage access to and meetings with the President by prioritizing the President’s schedule, identifying the objectives of a meeting, and ensuring that the President is fully prepared in advance;

  • Participate in meetings with the President to document next steps and ensure appropriate and responsive follow-up and accountability;

  • Assist in special meetings and events planning and implementation, occasionally requiring time outside of regular working hours;

  • Perform, direct, or report on special studies, projects, and assignments as requested by the President;

  • Assist with the administration of Board of Trustees operations and provide support to the Executive Operations Director as needed;

  • Collaborate with and provide backup support for the Executive Assistant to the Executive Vice President.

Qualifications, Experience, Skills & Abilities


  • Bachelor’s degree and strong academic background or equivalent work experience.


  • 3+ years of related work experience preferred;

  • Experience in higher education, communications, non-profit, or corporate organization with comparable complexity preferred;

  • Practiced writing skills using the ability to collaborate and write for a variety of audiences required;

  • Deft computer skills demonstrating comfort with standard office software packages (Word, Excel, PowerPoint, Google, etc.).

Skills and Abilities: 

  • Ability to work cooperatively across departments, to communicate effectively, and to build relationships across all MECA&D constituencies;

  • Superb analytical, research, advocacy, and problem-solving skills;

  • Confidence and the ability to take initiative;

  • Self-motivation with a flexible and highly organized work style;

  • A commitment to and appreciation for the importance of diversity and inclusion in higher education;

  • Discretion and the ability to handle confidential and sensitive matters appropriately;

  • The highest standard of personal ethics and integrity and a sense of humor;

  • Ability to work in a diverse environment.

Compensation & Benefits

This is a full-time, year-round position. Compensation ranges from $50,000 to $60,000, based on experience. A comprehensive benefits package includes health, dental, vacation, sick time, and retirement benefits.

Paid time off includes 4 weeks of vacation, 12 sick days, 5 days of Maine Earned Paid Leave, 12 holidays, and more. 

To Apply

Applications will be reviewed beginning immediately and will be accepted until a hire is made. Application materials must be sent digitally in a single PDF, not to exceed a 25MB file size. Please email the document to Place “Executive Assistant to the President [Last Name, First Name]” in the subject line. 

The PDF must include:

  1. An application/cover letter that describes how the candidate’s experience, accomplishments, and qualifications intersect with the listed position description; 

  2. A resumé/curriculum vitae; 

  3. A diversity statement; 

  4. A list of four references with contact information, one of which should be a prior supervisor and/or professor.

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