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Associate Director of Student Success - Carle Illinois College of Medicine

University of Illinois at Urbana-Champaign
Job Location:
Urbana, 61820
Student Affairs and Services
Associate Director of Student Success - Carle Illinois College of Medicine

Why Work at Carle Illinois College of Medicine?

Learn More About the World's First Engineering-Based Medical School

Highlights of Benefits for University of Illinois Employees

Job Summary
Assist the Director of Student Success with the case management of Carle Illinois College of Medicine students, manage the residency application process, and sustain the career advising program under the direction of the director.
Duties & Responsibilities

Case Management: Progress, Promotion, and Graduation
  • Assist the director with the development of individual success plans for all CIMED students in collaboration with academic affairs, which includes study plans, remediation, and support systems
  • Assist the director by meeting with every student each year to review and improve success plans in relation to career goals and aspirations
  • Support the process for leaves of absences and scheduling returns in partnership with academic affairs, financial aid, registrar, and other key units within the college and across the university
Career Advising
  • Manage career advising programs.
  • Develop the clinical mentoring program including onboarding of mentors, operations manual, and training schedule
  • Support the residency application process in collaboration with CIMED units and university offices
  • Assist the director on supporting the away rotation process
  • Assist with Association of American Medical Colleges (AAMC) Supplement Offer and Acceptance Program (SOAP) for CIMED during Match week
  • Assist the director in advising students on their residency applications including noteworthy characteristics that are included in the Medical Student Performance Evaluation (MSPE)
  • Develop and maintain career advising workshops on residency interviews, CV review, personal statements, and faculty letter of recommendations
  • Collaborate with counseling and the development and implementation of wellness programs.
  • Oversee the maintenance and updates of policies related to student success;
  • Develop and maintain the career advising website
  • Oversee special projects and perform other duties as assigned.
  • Assist with planning and implementation of career related events (e.g., whitecoat ceremony, orientation, match week, and convocation).
Perform other duties as assigned
  • Maintain appropriate confidentiality of work- and education-related information and materials.
  • Engage in and support learning in accordance with related student and patient regulations and ethical norms, such as FERPA and HIPAA.
  • Foster a culture of diversity and inclusion within the college.
  • Establish and maintain effective working relationships; work cooperatively and collegially with others in a manner consistent with a workplace of dignity and respect; support and engage in equal employment opportunity principles, rules, and regulations; champion positive inter-professional relationships bridging the college
Minimum Qualifications
  • Bachelor's degree.
  • A total of three (3) years in education, training and/or work experience in higher education advising.
  • Demonstrated experience overseeing projects within an organization.
Preferred Qualifications
  • Master's degree in higher education, counseling, or field related to the position
  • 5 years of experience in higher education
  • Experience with medical school residency application process
  • Familiarity with data and analytics related to medical education
  • Medical school career advising, strongly preferred
Knowledge, Skills and Abilities
  • Ability to effectively communicate progress and promotion policies and procedures
  • Strong interpersonal and communication skills that incorporate tact and diplomacy, with the ability to effectively cultivate relationships
  • Demonstrated ability to identify, address and resolve conflict and complex issues in a multifaceted, matrix environment
  • Demonstrated organizational and analytical skills
  • Familiarity with the residency programs for medical students
  • Familiarity with USMLE exams required for physician licensing
Appointment Information

This is a 100% full-time Civil Service 5002 - Program Coordinator position, appointed on a 12-month basis. The expected start date is as soon as possible after 12/18/2023. Salary is commensurate with experience.

For more information on Civil Service classifications, please visit the SUCSS web site at

Application Procedures & Deadline Information

Immigration sponsorship is not available for this position. Applications must be received by 6:00 pm (CST) on Monday December 11, 2023. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact wmmyers@illinois. edu. For questions regarding the application process, please contact 217-333-2137.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, COVID-19 vaccination requirement, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing

Requisition ID: 1021148

Job Category: Administrative

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