Manager, Faculty Affairs
Posting Number: req18297
Department: School of Information
Location: Main Campus
Address: Tucson, AZ USA
Position Highlights
This position involves organizing documentation for faculty promotions and reviews, providing guidance on university policies, and assisting with academic events and faculty development programs. This position supports faculty and administrative staff, ensuring the smooth operation of faculty-related processes and events.Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!
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Duties & Responsibilities
Faculty Affairs
Manage documentation and processes for promotion and tenure cases as well as other kinds of reviews, such as retention/third-year reviews, annual performance reviews, and the Post-Tenure Review/Dean's-Level Audit and other faculty matters. This includes working with candidates to provide all necessary documentation, review documentation and edit as necessary, work with external collaborators for external review letters, as well as submitting and tracking the packets.
Provides procedural guidance to faculty, committee chairs, and staff to ensure compliance with faculty affairs processes.
Stays informed of university policies, participates in focus groups, and makes recommendations for improving efficiency in alignment with institutional guidelines.
Maintains schedules and lists, to include promotion clock delay lists, faculty lists, mandatory promotion schedules, post-tenure audit schedules, and sabbatical schedules.
Reviews, interprets, writes, and implements policy changes.
Create and maintain pages for PNT to include workbooks, web pages, training guides, policy, and procedures.
Coordinates sabbaticals and leaves including related post-sabbatical reporting.
Researches data and analyzes it to generate reports for representatives in the Dean's Office.
Designs and updates guides including committee charges, dossier preparation guides, electronic system user guides, and timelines with assignments.
Work with faculty on the Annual Review by creating the Activity Input forms for each faculty member and working with the review committee to submit reviews.
Assure faculty advisors are given appropriate provisioning.
Work with visiting scholars on J-1 Visa requests.
Submit H-1B Visa applications for newly hired international faculty.
Oversee faculty search processes and manage campus visits/itineraries/travel plans for faculty candidates.
Oversee faculty meetings, agendas, minutes important for accreditation and other review processes.
Coordinates the iSchool's mentoring program to include meetings, connections, and communications.
Supports faculty in the submission and nomination of faculty, staff, and students for awards that are internal to the college, opportunities on campus, or disciplinary and scholarly honors.
Participates in faculty search committees as needed.
General iSchool Administrative Support.
Aid the events team with convocation and similar academic events.
Support faculty committees in their work as needed.
Provides administrative support for the Associate Dean, Faculty Affairs.
Support of Faculty on behalf of the Assoc. Dean, Research.
Tracks COI and COC matters (e.g., timed reporting, communicating with faculty).
Manages weekly iSchool research digest (research news for the faculty/post docs/grad students).
Provide administrative support including calendaring and coordinating of complex and large-proposal meetings for faculty and research personnel.
Tracks certain administrative processes and documents related to sponsored projects.
Engage with alumni and industry partners to explore research opportunities for graduate students and faculty.
Aids the events team with research panels, research center events, etc.
Manages the research awards program.
Tracks and manages signatures/response time for IRB requests for approval.
Perform other duties as assigned in support of the Assoc. Dean, Research.
Knowledge, Skills and Abilities:
Familiarity with
promotion and tenure processes within universities
Skills in developing
grant search profiles
Familiarity with State
and Federal Conflict of Interest regulations
Familiarity with
reporting requirements for Federal and Private funded projects
Familiarity with
Institutional Review Board processes
Minimum Qualifications
- Bachelor's degree or equivalent advanced learning attained through professional level experience required.
- Minimum of 5 years of relevant work experience, or equivalent combination of education and work experience.
Preferred Qualifications
- Experience with Office Software including word processing, spreadsheets, and calendaring.
- Experience with web page editing.
FLSA: Exempt
Full Time/Part Time: Full Time
Number of Hours Worked per Week: 40
Job FTE: 1.00
Work Calendar: Fiscal
Job Category: Organizational Administration
Benefits Eligible: Yes - Full Benefits
Rate of Pay: $65,687 - $85,393
Compensation Type: salary at 1.0 full-time equivalency (FTE)
Grade
9
Career Stream and Level
PC3
Job Family
Admin Operations HR Support
Job Function
Organizational Administration
Type of criminal background check required: Name-based criminal background check (non-security sensitive)
Number of Vacancies: 1
Contact Information for Candidates
Jamie A. Lee, Ph.D.
Associate Dean for Faculty Affairs, iSchool
jalee2@arizona.edu
Open Until Filled: Yes
Documents Needed to Apply: Resume and Cover Letter
Diversity Statement
At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As a Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.
