The Marketing Coordinator will serve a critical role in enabling the Harvard Graduate School of Education (HGSE) to reach thousands of educators annually with the highest-quality professional learning programs. This position requires regular communication and collaborative work within team and across functional teams, including finance, admissions, program delivery, portfolio directors, faculty, vendors, and other HGSE colleagues. The primary objective is to support the planning and delivery of a comprehensive marketing process and operational strategy that elevates HGSE Professional Education.
A successful candidate will be a highly organized multi-tasker, relationship builder and facilitator. They must possess attention to detail and interest in marketing operations and process alignment.Position Description
- Coordinating, maintaining operational activities, with guidance from the marketing team. This includes handling vendor contracts based on their scopes of work.
- Collecting, processing, and tracking expenses from vendors, digital channels, conference/event partners, and related activities
- Producing and maintaining a library of materials for the team's organization.
- Planning and preparing for conference and event logistics, including purchasing, and shipping physical collateral and materials, making travel arrangements, event invitations and follow up, exploring sponsorship opportunities, and other duties.
- Providing support as needed with marketing asset creation, project, and campaign coordination.
- Coordinating print and digital advertising, including pricing quotes, production timelines, and sharing necessary assets to enable efficiencies.
- Assisting with other projects as necessary, in collaboration with the Marketing, Engagement, or other HGSE Professional Education functional teams.
- Updating and auditing Professional Education's Salesforce CRM to ensure accuracy and integrity.
- Importing new data into the CRM according to criteria and data standards of the marketing team, under the guidance of the data marketing specialist.
- Other duties as needed.
Minimum 2 years related professional experience. Background in marketing; experience (in education is a plus), event planning, or media production. Ability to work overtime during peak times which may include weekends.
Please reference your ability to meet these job requirements in your resume.
Any candidate wishing to be considered must supply a cover letter in addition to their resume.Additional Qualifications and Skills
The ideal candidate will have exceptional interpersonal communication skills and organizational skills, with a proven record of working collaboratively with a diverse range of constituents. This person should be a self-starter who can thrive as part of a larger, complex, and evolving team while balancing interests and needs of various stakeholders.
The successful candidate will have experience taking direction around goals and working both collaboratively and independently to achieve desired outcomes, incorporating feedback along the way and demonstrating a high degree of initiative and ownership. The successful candidate will possess:
- Familiarity and indicated experience with Microsoft Office, specifically Word, PowerPoint, Excel, AirTable (a plus).
- Strong written communication skills
- Strong interpersonal and teamwork skills
- Eagerness to contribute to and support the overall activity of the team
- Familiarity with Salesforce and/or similar CRM software highly preferred
- Experience with expense management and budget reconciliation highly preferred
- High sensitivity to problem-solving and collaborative decision-making
- Ability to receive, respond to, and thoughtfully implement guidance
- Capacity to manage multiple priorities and to complete deliverables on time
- Detail-focused working style
- A strong learning stance and interest in expanding marketing and project management skills
The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.
We regret that the Harvard Graduate School of Education does not provide Visa sponsorship.
This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.Additional Information
HGSE is a diverse community of learners, teachers, and employees who are passionate about changing the world through education and striving for maximum impact in the field of education.
HGSE Human Resources values diversity in all forms and believes that each employee brings a set of diverse experiences and identities to the workplace that makes us stronger, encourages innovation, and enhances our collective contributions. We continue to develop and support a workforce that reflects the diversity of those we serve; fosters an environment that allows everyone to belong and to bring their best self to work; and creates the conditions that empower employees to contribute their full potential to advancing the work of the school.
We do this by:
Hiring and retaining staff reflecting the diversity of those we serve
Providing employees opportunities to learn, grow, and be challenged
Reviewing and ensuring fairness and equity in HR practices and policies including but not limited to hiring, promotion, and compensation
Developing strong relationships and partnerships internal and external to our community to advance diversity and inclusion
Communicating transparently and respectfully; and
Fostering an inclusive, respectful, and professional work environment
About the Harvard Graduate School of Education
Many choose to work at the Harvard Graduate School of Education because they believe in our mission and are excited by our vision for the future. We have a reputation as a great place to work, for our excellent leadership, and we are a strong community that values diversity. For more information about HGSE, its programs, research, and faculty, please visit: www.gse.harvard.eduWork Format Details
This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.
We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:
- Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
- Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
- Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
- Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
- Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
- Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
- Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
- Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
- Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
Department Office Location
USA - MA - Cambridge
403134 Coordinator I
Hybrid (partially on-site, partially remote)
55 - Hvd Union Cler & Tech Workers
Commitment to Equity, Diversity, Inclusion, and Belonging
Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.