Program Administrative Specialist for The Driskell Center
The Program Administrative Specialist provides high-level administrative and operational support to The Driskell Center and is the first point of contact for visitors to the Center from both on and off campus and manages external communication.
The Program Administrative performs the following:
- Routine clerical and organizational tasks for managing the Center’s facilities, records, and personnel.
- Writes and distributes regular correspondence, manages Center programming such as lectures and receptions, and assists in the writing of regularly scheduled reports.
- Maintains a files and record-keeping system
- Plans staff meetings, books travel arrangements and organizes and schedules appointments.
- Tracks financial transactions and initiates payroll actions (including paperwork for onboarding and offboarding) and works closely with the Business manager.
- Processes invoices, awards, and payments regularly, including those related to online sales.
- Occasional driving to transport and pick up materials related to the Center’s operations –may also be required.
- Bachelors degree.
- Four years experience in administrative staff work.
Knowledge, Skills, and Abilities:
- Working knowledge of reference and research methods and techniques used in collecting, compiling, and organizing data and information.
- Working knowledge of analytical and statistical principles and techniques.
- Skill in the use of office automation software and its applications.
- Ability to establish and maintain effective working relationships, to handle sensitive materials with discretion and tact, to present ideas and information clearly and concisely, both orally and in writing.
- Ability to perform mathematical computations.
- Ability to present statistical material in chart and graph form.
- Ability to independently handle multiple tasks and set priorities.
Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.
- Degree in Art History, Museum Studies, or related fields
- Experience with Workday HR and Financial Management Software
- Experience in Higher Education Administration
- Knowledge in the areas of artwork and items in the Center’s care