Grant Project Coordinator (Event Planning & Logistics) - UMKC The Collaborative to Advance Health Services, 84137
Who are you?
You are a true partner who wants to use your talents to contribute to the greater good. You truly care for the people on your team and the intended audience of your projects. You go out of your way to give people what they need to thrive. In this position, you will implement the day-to-day operational and administrative aspects of projects, utilizing excellent organization and communication skills.
Who are we?
The Collaborative Center to Advance Health Services (the Collaborative) at the School of Nursing and Health Studies is a mission-driven, passionate, inclusive team of interdisciplinary public health advocates, researchers, educators, and managers at the University of Missouri-Kansas City. We write, develop, and implement grant projects that support our overall mission - to advance health and wellness by bringing research to practice, supporting organizations through change processes, and providing high quality training and technical assistance to the healthcare workforce. In our work, technical assistance refers to the aid that we provide to healthcare practitioners and other professionals so that they are better equipped to implement evidence-based strategies and interventions. This aid is developed in the form of webinars, in-person trainings, educational materials, and so forth.
People who thrive in the Collaborative are self-directed critical thinkers willing to learn the ropes before taking the reins. Strong candidates will be quick learners and nimble multi-taskers. Our team members expand their creative, problem-solving wings as they grow in their roles; however, the fun, creative, thinking work is often paired with the nitty gritty of multiple and competing demands and deadlines. Our most successful and satisfied team members are well-rounded and able to embrace a range of work responsibilities. We believe all people deserve access to high-quality health services. If you are passionate about this vision too, you will fit in here!
The professional in this position will serve as a project coordinator for federally funded grant projects in the Collaborative. This position will execute the day-to-day operational and administrative aspects of projects and should have excellent organization and communication skills. The professional in this position will need to be flexible, as the work often evolves and changes as priority areas emerge. For example, the person in this position may coordinate the moving parts involved in ensuring events go smoothly, handling the details before the event as well as the day-of logistics. The individual may support project teams, coordinating calls, taking notes, and following-up on action items. The individual may support the development of reports by collecting information from various sources, organizing data, and formatting documents for final submission. The work will be varied but will fall under the umbrella of supporting the leadership and teams on the project to successfully execute all deliverables.
- Experience in event planning and coordination for both in-person and virtual events of all sizes.
- Capacity to successfully contribute to teams while also able to work independently.
- Organized and detail-oriented with strong follow-up skills. Exercises sound judgment.
- Adept at thinking strategically, analytically, and creatively. Excellent problem-solving skills, including the ability to identify challenges and research and recommend solutions.
- Ability to work with multiple priorities and due dates using a project management calendar.
- Ability to communicate effectively, both orally and in writing.
- Ability to work effectively with individuals with diverse cultural and educational backgrounds, and with a variety of personalities.
- Flexible and willing to take on new tasks.
- Tech savvy with experience in Microsoft Office and a knack for learning new software and technologies (e.g., Zoom Conferencing, Adobe Acrobat, Google tools, Salesforce).
- Coordinate and support logistics for virtual events, including meetings, webinars, and online learning communities.
- Coordinate and support logistics for in-person events, including meetings, trainings, and conferences.
- Communicate with internal staff, clients, and vendors to establish the requirements for an event, and serve as liaison to senior executives, government officials, and industry leaders throughout the planning process.
- Locate resources, visit sites, and participate in pre-event meetings to help the team make decisions about event design.
- With the support of senior staff, facilitate logistics for all events, including contract negotiations, guest lists, venue preparation, presentation materials, security, catering, transportation, equipment, decor, and marketing materials.
- Maintain accurate records and collection of data, which may include, rosters, meeting notes, meeting attendance, survey results and other information needed for reporting and other purposes.
- With input and support from senior managers, identify and engage subject matter experts in contracts, onboarding, and delivering educational offerings.
- Research existing tools and resources to enhance educational offerings.
- Partner with team members to create products, tools, and resources for the grant website.
A Bachelor's degree or an equivalent combination of education and experience and at least 2 years of experience from which comparable knowledge and skills are acquired
- Bachelor's degree in business administration, communications, education, public health, social work, nursing, or other social or behavioral sciences is preferred
- Lived/living experience of, or knowledge of substance use recovery and/or peer recovery support services
$24.22 - $27.00 per hour commensurate with education, experience, and internal equity.
Equal Employment Opportunity
We value the uniqueness of every individual and strive to ensure each person's success. Contributions from individuals with diverse backgrounds, experiences and perspectives promote intellectual pluralism and enable us to achieve the excellence that we seek in learning, research and engagement. This commitment makes our university a better place to work, learn and innovate.
In your application materials, please discuss your experiences and expertise that support these values and enrich our missions of teaching, research and engagement.
Equal Employment Opportunity
The University of Missouri System is an Equal Opportunity Employer. Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, or protected veteran status, or any other status protected by applicable state or federal law. This policy applies to all employment decisions including, but not limited to, recruiting, hiring, training, promotions, pay practices, benefits, disciplinary actions and terminations. For more information, visit https://www.umsystem.edu/ums/hr/eeo or call Human Resources at 816-235-1621.
To request ADA accommodations, please call the Office of Equity & Title IX at 816-235-6910.
We offer full benefits that start day one, generous paid time off, paid winter break, and continuing education benefits. Visit our Total Rewards page to learn more.
Also, explore the Total Rewards website to learn more about the rewards package we offer to acknowledge our employees as the university's most important resource.