Job Listings

Instructional Assistant II - Math Learning Center

Ohlone College
Job Location:
Fremont, 94539-5847
Tutors and Learning Resources
Instructional Assistant II - Math Learning Center

Ohlone College

Salary: $61,968.00 - $79,128.00 Annually
Job Type: Full-Time
Division: Academic Affairs
Opening Date: 10/17/2023
Location: Fremont Campus
Job Number: 202300068
Department: Academic Affairs
Bargaining Unit: California School Employees Association (CSEA)

Ideal Candidate Statement
The ideal candidate for the Instructional Assistant II position in the Math Learning Center will:
  • Work well with students;
  • Work collaboratively with staff and faculty;
  • Have knowledge of tutoring techniques;
  • Be familiar with working with software and applications for tutoring and tutor tracking;
  • Be able to learn and work with various types of instructional software;
  • Be able to multi-task and work in an environment with regular interruptions;
  • Be flexible and able to adapt to day-to-day changes;
  • Be able to speak in front of groups (e.g. provide orientation to students about the services offered in the Tutoring Centers);
  • Show attention to detail (e.g. maintain student records and enter data; record and track student hours and assignments);
  • Have a California Reading and Learning Association (CRLA) certification - any level(s).
Ohlone prides itself as a Learning College with the motto of "A World of Cultures United in Learning" and we are looking for staff who embrace diversity in serving students of varied backgrounds and learning styles, highly ethical, trustworthy, credible, loyal and is respectful of diverse views and opinions. The college has a firm commitment to environmental sustainability and looks to all employees to support this important goal.

Position Description
Under general supervision, the position implements the District wide tutoring program by training District tutors based on the College Reading and Learning Association (CRLA) standards and provides other relevant district tutor training. The position conducts training sessions related to different levels of CRLA Certifications for tutors in multiple subjects. The position evaluates tutors to ensure successful completions of each level of training. This position recruits, hires, trains, and supervises tutors and non-classified support.

Duties and Responsibilities
  1. Conduct training sessions for District tutors to ensure that tutors are trained in successful tutoring practices that reflect CRLA standards; conduct other relevant District tutor training;
  2. Verify the successful completion of different levels of trainings;
  3. Ensure that tutors successfully complete trainings and are evaluated to determine if tutors are competent in CRLA standards and are able to achieve certification;
  4. Update CRLA workshop manuals;
  5. Tutor students in subjects related to math in transfer and non-transfer level college courses;
  6. Provide assistance in using various educational and tutoring software and learning platforms;
  7. Monitor student activity and noise level of the MLC; open and close center rooms;
  8. Monitor the checking out/in of instructional materials;
  9. Delegates assignments to unclassified staff;
  10. Conduct the tutor recruitment and hiring process for the MLC and other locations;
  11. Develop the work schedules of tutors;
  12. Review tutor attendance records and payroll submissions;
  13. Monitor the center budget to ensure the availability of funds to continue to staff the center, order office and tutoring supplies;
  14. Develop reports related to tutoring functions and activities of the MLC;
  15. Demonstrate sensitivity to and respect for the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of the College's students, faculty, staff, and community;
  16. Effectively engage and support historically disproportionately impacted groups by addressing issues of equity and improving culturally responsive service-oriented practices;
  17. Perform related duties as assigned.
Knowledge Of:
  1. CRLA tutor training standards;
  2. Best practices, concepts, and principles of tutoring;
  3. Principles of Mathematics;
  4. Academic Center Management Software;
  5. Learning Management Software;
  6. Tutor training software;
  7. Video conferencing software;
  8. Data gathering software;
  9. Math course specific software;
  10. Enterprise Resource Planning (ERP) software;
  11. General office software and equipment.
Skill To:
  1. Apply knowledge of CRLA tutor training standards to conduct trainings, coach tutors, and evaluate the performance of tutors in order to authorize certification;
  2. Apply knowledge of Mathematical principles (Calculus, Differential Equations and analytical concepts of Geometry) to conduct tutoring activities and assist students with the completion of course work;
  3. Use academic center management software to track tutoring data;
  4. Use learning management and tutor training software to make tutor training and resources accessible, relevant, and on demand;
  5. Use video conferencing software and applications to create online tutoring services;
  6. Use ERP software to monitor the departmental budget;
  7. Use general office software and equipment to develop reports, track data, and communicate with District staff and students.
Ability To:
  1. Ensure that trainings, communications, and tutoring services exhibit sensitivity and an understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, District staff, and departmental visitors;
  2. Stay up-to-date with CRLA tutor training standards;
  3. Effectively coach and mentor tutors;
  4. Provide leadership and supervision for tutors and other non-classified employees;
  5. Effectively evaluate students' learning needs to adjust tutoring support;
  6. Effectively guide students to District support services;
  7. Promptly report unsafe conditions;
  8. Effectively monitor tutoring activities and resolve problems for tutors and tutees;
  9. Communicate effectively, orally and in writing;
  10. Develop and maintain effective working relationships with District staff, students, and departmental visitors.
Minimum Qualifications
Any combination equivalent to a bachelor's degree in Mathematics or related field;
Two years instructional support experience;
Must have evidence of responsiveness to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, as these factors relate to the need for equity-minded practices.

Physical Demands
This position requires physical abilities needed to work in a standard office setting, including but not limited to: standing and/or sitting for prolonged periods; occasional stooping, bending, kneeling, and twisting; occasional lifting, carrying, pushing and/or pulling light and moderate amounts of weight; operating office equipment which may require repeated fine motor skills (e.g.: keyboard use); and the ability to communicate in written and verbal forms. The position requires vision and hearing in normal ranges (with or without correction) sufficient to operate any assigned equipment and the ability to clearly communicate with others in written and verbal forms.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required Application Materials
  1. Resume/Curriculum Vitae;
  2. A cover letter addressing the listed desirable qualifications and personal/professional qualities;
  3. A list of three (3) professional references including name, position, organization, phone number, email, and relationship to the applicant;
  4. Response to the following question: What does it mean to have a commitment to diversity, and how would you apply this commitment as your conduct your responsibilities in this position?
Foreign Transcripts
Transcripts issued outside the United States require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the
USA. This report must be attached with the application and submitted by the filing deadline. Here is a list of approved foreign degree evaluations services: (Download PDF reader)

District Statement
Founded in 1967, Ohlone College is named in honor of the early Ohlone People who inhabited the San Francisco Bay Area. Ohlone College is committed to providing a high-quality education to serve our diverse population of over 15,000 students per year. Ohlone College is nationally recognized for our Deaf Studies and Interpreter Preparation programs, and is widely known for our nursing, health sciences, liberal arts, biomedical science, and smart manufacturing programs. As a learning community, we embrace and champion inclusivity, integrity, student expression, global citizenship, and continuous improvement.

Ohlone College is one of the top-ranked community colleges in California, serving the cities of Fremont, Newark, and Union City. Our campuses in Fremont and Newark are centrally located in the East Bay between San Francisco, Oakland, and San Jose. This region is known as a hub of innovation and economic activity, and home to some of the most advanced manufacturing, biomedical research, and clean energy companies in California, including Tesla, Meta, Seagate, and Lam Research.

The main campus in Fremont is located near Interstate 680 at the base of Mission Peak, just south of the historic Mission San Jose, and is the primary gateway to year-round hiking, biking, and hang gliding in the Mission Peak Regional Preserve. The Newark Center for Health Sciences and Technology is located near Interstate 880 in a hub of new residential and commercial development. The two campuses are connected by shuttle to each other and the Warm Springs BART station, which offers convenient access to public transit throughout the Bay Area.

EEO Statement
The District is strongly committed to the principles of equal opportunity and to hiring qualified staff who reflect the diversity of our community. The District encourages a diverse pool of applicants and does not discriminate on the basis of sex, race, religious creed, color, national origin, ancestry, age (40 or over), medical condition, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, disability, military and veteran status, pregnancy/childbirth/breastfeeding or related medical condition or any other protected basis in any of its policies, practices, or procedures. The college encourages applications from all qualified applicants. If you have a disability and are in need of special services, equipment, or facilities in order to apply or interview for this opening, please call the Human Resources office at: (510) 659-6088.

Conditions of Employment
Offers of employment are contingent upon Governing Board approval. Employment with Ohlone Community College is not complete or official until applicants meet all pre-employment requirements. All new employees are required to submit official transcripts, proof of freedom from tuberculosis. In addition, you will be required to provide identification and employment eligibility as outlined in the federal "Immigration Reform & Control Act of 1986." Pre-employment tests and/or medical examinations may be required. Ohlone Community College does not sponsor H1B visas. Employees must sign the Oath or Affirmation of Allegiance and submit fingerprints for CA Department of Justice clearance. Employees must be California residents on their date of hire and for the duration of their employment with Ohlone Community College District.

Immigration Reform & Control Act of 1986
Applicants selected for positions will be required to provide identification and employment eligibility as outlined in the federal Immigration Reform & Control Act of 1986.

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