Property Administrator
Company:
Harvard University
Job Location:
Cambridge, 02138
Category:
Business and Financial Services
Type:
Full-Time
Campus Services
63863BR
Job Summary
Reporting to the Property or Area Manager, the Property Administrator is the first point of contact for the local property management team and is responsible for supporting the effective and efficient management of a portfolio of University owned market rate apartments. The position plays a critical role in ensuring that the properties are operated in a manner consistent with the physical, financial and service standards of Harvard Housing, Campus Services and Harvard University.
Position Description
Responsibilities include but are not limited to the following:
BS/BA or business training or experience beyond high school preferred. Real estate or property administration experience preferred. The ideal candidate will possess excellent verbal and written communication skills, strong interpersonal skills, the ability to work effectively and independently in a fast-paced environment and attention to detail. Must be able to manage multiple responsibilities, set priorities, take initiative, and meet deadlines. Professional demeanor, appearance and customer service experience essential. Must have excellent computer skills including in-depth understanding of, and experience with databases, spreadsheets, word processing and scheduling/email software packages (Microsoft Word, Excel, Yardi, and Outlook). Must be willing to provide support to other locations as needed.
Working Conditions
Emergency Status Designation: Critical
The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.
HUH/Campus Services requires pre-employment reference and background screening.
Benefits
We invite you to visit Harvard's Total Rewards website to learn more about our outstanding benefits package, which may include:
Facilities
Department Office Location
USA - MA - Allston
Job Code
402067 Facilities & Oper Specialist
Work Format
On-Site
Sub-Unit
Harvard University Housing
Salary Grade
054
Department
100194
Union
55 - Hvd Union Cler & Tech Workers
Time Status
Full-time
Pre-Employment Screening
DMV, Drug Testing, Education, Employment, Identity
Schedule
Monday-Friday
9am-5pm
Commitment to Equity, Diversity, Inclusion, and Belonging
Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.
EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.
63863BR
Job Summary
Reporting to the Property or Area Manager, the Property Administrator is the first point of contact for the local property management team and is responsible for supporting the effective and efficient management of a portfolio of University owned market rate apartments. The position plays a critical role in ensuring that the properties are operated in a manner consistent with the physical, financial and service standards of Harvard Housing, Campus Services and Harvard University.
Position Description
Responsibilities include but are not limited to the following:
- Office administration and reception (answer phones, greet visitors, maintain office files and inventory)
- Receive, process, prioritize and dispatch maintenance/service requests and corrective/preventative work orders through a web-based work order system
- Schedule repairs and maintenance with vendors as necessary
- Communicate to residents, colleagues and vendors through a variety of channels
- Invoice and P-Card preparation and processing through computerized procurement system
- Credit card processing and settlement
- Serve as contact person for leasing department regarding leasing issues, termination/extension process and assists with get-ready board
- Office administration
- Budget/financial review support
- Key inventory and access management
- Area inventory/stock/supply management
- Attend position/industry related training as required
- Manage reservations of common areas where applicable
- Performs other job-related duties as required
BS/BA or business training or experience beyond high school preferred. Real estate or property administration experience preferred. The ideal candidate will possess excellent verbal and written communication skills, strong interpersonal skills, the ability to work effectively and independently in a fast-paced environment and attention to detail. Must be able to manage multiple responsibilities, set priorities, take initiative, and meet deadlines. Professional demeanor, appearance and customer service experience essential. Must have excellent computer skills including in-depth understanding of, and experience with databases, spreadsheets, word processing and scheduling/email software packages (Microsoft Word, Excel, Yardi, and Outlook). Must be willing to provide support to other locations as needed.
Working Conditions
Emergency Status Designation: Critical
The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.
HUH/Campus Services requires pre-employment reference and background screening.
Benefits
We invite you to visit Harvard's Total Rewards website to learn more about our outstanding benefits package, which may include:
- Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
- Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
- Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
- Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
- Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
- Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
- Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
- Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
- Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
Facilities
Department Office Location
USA - MA - Allston
Job Code
402067 Facilities & Oper Specialist
Work Format
On-Site
Sub-Unit
Harvard University Housing
Salary Grade
054
Department
100194
Union
55 - Hvd Union Cler & Tech Workers
Time Status
Full-time
Pre-Employment Screening
DMV, Drug Testing, Education, Employment, Identity
Schedule
Monday-Friday
9am-5pm
Commitment to Equity, Diversity, Inclusion, and Belonging
Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.
EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.
