Job Listings

Research Program Administrator

The University of Arizona
Job Location:
Tucson, 85724
Sponsored Programs, Grants, and Contracts

Posting Number: req17719

Department: Steward Observatory

Location: Main Campus

Address: Tucson, AZ USA

Position Highlights

The department of Steward Observatory seeks to fill a full-time position of a Research Program Administrator (Research Program Administrative Officer II).

The selected candidate will assist Professor Daniel Apai in logistical and financial aspects of managing major NASA grant project "Alien Earths" and "Pandora", as well as managing finances for a number of other grant accounts, including pre-award proposals and budgets, and post-award monitoring and reporting. Coordinate information dissemination to a team of over 40 US and international collaborators. Facilitate travel planning and process expense transactions. Facilitate meetings and events. Compile and publish newsletters and promotional materials and manage Alien Earths website. Additional tasks supporting Dr. Apai's projects may be assigned.

This position will allow for a flexible work arrangement.

Outstanding UA benefits include health, dental, and vision
insurance plans; life insurance and disability programs; paid
vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for
the employee and qualified family members; state and optional
retirement plans; access to UA recreation and cultural activities; and

The University of Arizona has been recognized for our innovative
work-life programs. For more information about working at the
University of Arizona and relocations services, please click

Duties & Responsibilities

Financial Management:

  • Prepare cost and salary projections and analyses; prepare financial and administrative reports for administrative planning purposes; analyze and interpret financial data and other information.
  • Monitor and approve program expenditures ensuring that budget allocations are not overspent; review and authorize purchase of supplies, service, and equipment within budgeted limits.
  • Assist with pre-award budget proposals; prepare monthly financial reports; interpret accounting data, analyze reports, and recommend action to be taken.
  • Process p-card purchases, expense reimbursements, requisitions, purchase orders and payment to outside and third-party vendors. Keep informed of regulations, policies, and procedures set forth by university or outside governing agencies.


  • Facilitate travel arrangements including reservations for flights, rental cars, hotels, conference registrations, etc.
  • Process travel authorizations (including international travel), travel advances, and travel expense reimbursements.
  • Develop and facilitate workshops, meetings, and teleconferences including securing venues and managing audio/visual equipment.
  • Facilitate hiring of students and postdoctoral Research Associates.
  • Welcome and assist visiting researchers.

Communications and technology:

  • Develop, compile, and write communications and promotional literature such as newsletters, brochures, and flyers in both printed and electronic formats.
  • Maintain Alien Earths and Eden websites.
  • Offer problem-solving assistance to Dr. Apai and members of his research group.
  • Answer questions regarding policy interpretation or refer to an appropriate department person when unable to respond.

Minimum Qualifications

  • Bachelor's degree or equivalent advanced learning attained through professional level experience required.
  • Minimum of 3 years of relevant work experience, or equivalent combination of education and work experience.

Preferred Qualifications

  • Experience with UArizona financial systems and processes.
  • Experience managing federal grants in academic environment.
  • Experience working independently and with problem solving.
  • One year of financial management experience.

FLSA: Exempt

Full Time/Part Time: Full Time

Number of Hours Worked per Week: 40

Job FTE: 1.0

Work Calendar: Fiscal

Job Category: Research

Benefits Eligible: Yes - Full Benefits

Rate of Pay: DOE

Compensation Type: salary at 1.0 full-time equivalency (FTE)



Career Stream and Level


Job Family

Research Program Admin

Job Function


Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Number of Vacancies: 1

Contact Information for Candidates

Dr. Daniel Apai

Open Until Filled: Yes

Documents Needed to Apply: Resume and Cover Letter

Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As a Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

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