Job Listings

(Hybrid) Space Utilization Manager - Facilities Planning and Scheduling

West Virginia University
Job Location:
Facilities Management


The department of Facilities Planning and Scheduling is seeking applications for a (Hybrid) Space Utilization Manager.

About the Opportunity:

Under general supervision and guidance from the Associate Director, this position is responsible for overseeing the collection and integrity of the University's facilities data.  This data can range from property boundaries, aerial imagery, topography, and underground utilities to architectural base maps, space information, and building infrastructure.

This position will be responsible for developing programs to help ensure accurate information is captured in the facilities databases and is easily available to eternal and internal departments, including Facilities Management, Planning, Design, Construction, and Scheduling, Legal, and Finance.

This position will be responsible for developing space utilization assessments and recommendations for assignment of space.  They will also develop standardized space utilization reports to provide to executive leadership for review.  They will contribute to a strategic space plan to address the major emerging and ongoing initiatives of the University.

This position will be the point of contact for all space usage requests and will conduct studies and analysis associated with physical planning requests.  They will develop and manage a space request and justification submittal, review and approve process.

We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including:

  • 37.5-hour work week.
  • 13 paid holidays (staff holiday calendar)
  • 24 annual leave (vacation) days per year
  • 18 sick days per year
    (for when you're ill, for when you need time to care for sick family, for your own, or your family's, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof)
  • WVU offers a range of health insurance and other benefits (this position is a benefits-eligible non-classified staff position)
  • 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ's.
  • Wellness programs

What you'll do:

  • Supervise a team of staff responsible for managing and maintaining the integrity of all West Virginia University facilities information.
  • Ensure building, land, and space information such infrastructure, asbestos, mechanical, electrical, plumbing, network information, space utilization, square footage, building use, and renovation history are accurate.
  • Develop and enforce CAD and BIM standards to create a database of as-built drawings that best supports internal and external clients.
  • Ensure data is correctly captured in various space databases including, but not limited to, Unifier and ESRI GIS.
  • Establish standards and procedures for quality control of close-out documents received from construction and maintenance projects to ensure compliance with established data transfer procedures.  Organize and maintain plans, specifications, shop drawings, and other archival type documents.
  • Oversee staff to physically measure and site-verify building spaces and compare with campus records and determine concurrency between site conditions and campus records; update or create BIMs to reflect changes found during site verification or due to remodel/construction projects.
  • Conduct a physical space audit and inventory annually.  Facilitate communication with building supervisors for data integrity.
  • Develop processes to ensure space moves are accurately captured and recorded in the space data.
  • Communicate and share data with West Virginia University departments, local utility boards, county assessors, city planners and other City, County, and State entities.
  • Communicate and share data with West Virginia University departments, local utility boards, county assessors, city planners and other City, County, and State entities.
  • Responsible for ensuring online information management systems such as Unifier, Banner, Oracle, TMA, and Schedule 25 are always accurate and available for clients (internal and external).
  • Produce reports which reflect a variety information. Reporting could include existing space utilization, property ownership, utility locations, and gross square feet of campus buildings.
  • Develop and implement the overall strategy and initiatives for BIM, CAD, and GIS document management policies for the University. Develop and implement the overall space utilization strategy and initiatives for the University.  Work in conjunction with the planning department on these initiatives as necessary.
  • Oversee the production of BIM models for all campus buildings; create and develop BIM content / attributes within each building model. - Oversee projects to meet various requests from the University departments. Projects can range from mapping University parking lots to room numbering new buildings.
  • Research, evaluate and benchmark best practices in document management. Research and attend professional development opportunities.
  • Perform other duties and ad hoc tasks as required and directed by the Executive Director and Associate Director of Facilities Planning and Scheduling.

  • Bachelor's Degree in Architecture, Facilities Management, Engineering, Interior Design, Planning, Business, Information Sciences, Data Science, Computer Science, or related field.
  • Management or team lead experience of technical staff (drafters and/or engineers): 1 year
  • Experience managing a complex set of databases and/or software programs: 5 years
  • Experience with process improvements: 5 years
  • Experience with data collection: 5 years
  • General knowledge of BIM practices, standards, and techniques.
  • General knowledge of AutoCAD, Revit or ESRI products.
  • General knowledge of building construction, building materials, utilities, and architectural / engineering practices.
  • Ability to communicate on technical subjects effectively with a non-technical audience.
  • Ability to lead meetings and give both formal and informal presentation of information.
  • Demonstrate negotiation and conflict resolution skills and the ability to solve problems in an efficient, tactful, and timely manner.
  • Superior customer service attitude with commitment to the customer, team, and University.
  • Excellent verbal communication skills and proven experience as effective trainer / educator of new users of software or information systems.
  • High attention to detail and information accuracy.
  • Ability to prioritize and multi-task in a fast-paced and demanding environment


  • Experience in CAD, Revit, BIM, or GIS preferred.
  • Experience in space metrics/analysis and best practices in space management preferred.

About WVU

At West Virginia University, we leverage our talents and resources to create a better future for our state and the world. As West Virginia's land-grant university, WVU has three campuses that touch each corner of the state. The WVU System includes 518 buildings on 15,880 acres, Extension Service offices in all 55 counties, ten experimental farms and four forests.  

From the groundbreaking R1 research of our flagship campus in Morgantown to the career-oriented programs of WVU Potomac State in Keyser to the technology-intensive programs at WVU Tech in Beckley - the contributions of WVU employees directly impact the 1.8 million people of West Virginia every day, no matter their role or position. 

Service, curiosity, respect, accountability, and appreciation are the core values that unite Mountaineers, inspiring one another to work tirelessly and support others as they seek to reach new heights. After all, when you're a Mountaineer, impossible is just another mountain to climb. 

Creating an inclusive, engaged, and dynamic learning environment is core to WVU's academic mission. We welcome candidates who can contribute a range of ideas, approaches, and experiences.

To learn more about West Virginia University, visit View current career opportunities at

West Virginia University is proud to be an Equal Opportunity employer and is the recipient of an NSF ADVANCE award for gender equity. The University values diversity among its faculty, staff, and students, and invites applications from all qualified applicants regardless of race, ethnicity, color, religion, gender identity, sexual orientation, age, nationality, genetics, disability, or Veteran status.


Job Posting: Sep 19, 2023

Posting Classification: Non-Classified

Exemption Status: Exempt

Benefits Eligible: Yes

Schedule: Full-time
HigherEd360 is part of the HigherEdJobs network.