Job Listings

Financial Administration

63819BR

Job Summary
Responsible for leadership and ongoing enhancement of the University's Institutional Risk Management (IRM) program, for the advancement of risk management and compliance practices across the institution, establishment and maintenance of a university policy office and oversight of the institutional anonymous reporting hotline.  Coordinates the University Risk Management Committee (URMC) activities and meetings.

Position Description
Financial Administration (FAD) is dedicated to advancing Harvard University's teaching and research mission by stewarding its resources; providing support, guidance, and consultation; ensuring compliance with University and federal guidelines; mitigating risk; pursuing operational excellence; and promoting the financial health of the University. 

Risk Management and Audit Services (RMAS) is a department within Harvard University's Financial Administration that assists University management in identifying, managing, and mitigating risk by providing the following services: Financial, Operational, Compliance and Construction and Information Technology Audit, Enterprise Risk Management, Risk Strategy and Insurance, and Administration of the Anonymous Reporting Hotline.

Institutional Risk Management (IRM)

• Develops strategies to provide visibility to inherent and emerging risks and embed risk management principles into decision making processes;
• Advances the maturity of the IRM program;
• Enhances the knowledge and awareness of the community on IRM through the coordination and hosting of an annual risk symposium and delivery of targeted training;
• Designs and coordinates university-wide risk assessments;
• Provides advisory and consulting services to school and central risk committees;
• Works with risk owners and champions on risk mitigation efforts, status updates and develops a reporting process to monitor status;
• Identifies opportunities for reducing institutional exposure in high risk areas;
• In collaboration with the URMC Chair(s), organizes, develops agendas, prepares presenters and orients new members to the committee;
• Coordinates and/or participates on committees to consult on business risks associated with new business processes, new regulations or other change management events;
• Prepares and presents reports for the URMC and Joint Committee on Inspection on institutional risks and hotline activity.

Policy Governance

• Establishes and maintains a University-wide framework and governance process for the review, update and approval of university-wide policy;
• Acts as a senior level representative (Secretary) of the Policy Executive Committee; and
• Manages the university policy officer / office.

Institutional Compliance

• Develops and maintains a compliance universe and, in conjunction with key stakeholders and compliance owners, performs gap assessments using a risk-based approach;
• Contributes to the development and implementation of compliance policies and procedures, training programs and self-assessment programs.

Anonymous Reporting Hotline

• Oversees the operation of the University Hotline and works with appropriate institutional leadership to respond to issues arising;
• Develops marketing tools to publicize the purpose and nature of the Hot Line and to educate the community about it.

RMAS Leadership

• Participates as member of the RMAS leadership team in the review and evaluation of audit and consulting engagements and related documents;
• Develops and embeds integrated risk management practices across RMAS functional areas.

Basic Qualifications

• Master's degree or equivalent work experience
• Minimum of 10 years' relevant work experience
• Supervisory experience

Additional Qualifications and Skills
The following Additional Qualifications are strongly preferred. If you meet some, but not all, you are still encouraged to apply; we value employees with a willingness to learn. 

• Risk management, audit or compliance certification preferred.
• Experience in a University or not-for-profit setting and additional educational credentials may enhance candidacy.
• Demonstrated leadership skills.
• Excellent verbal and written communication skills, excellent interpersonal skills, and ability to present complex issues to senior management.
• Must;
  • display strong facilitation skills and have a demonstrated ability to effectively manage projects.
  • be;
    • effective in assessing business risk and facilitating discussions with risk owners.
    • self-motivated, able to take initiative and be broad thinking.

Working Conditions

FAD actively supports hybrid work where business needs allow. Additional details will be discussed during the interview process. All remote work must be performed in a state in which Harvard is registered to do business (CT, MA, ME, NH, NJ, NY, RI, and VT). This position will be hybrid requiring 1-2 days a week onsite.

Additional travel to campus may be necessary based on business needs and the nature of work. Examples include bi-annual or quarterly Town Halls, critical business meetings or other work events. Advance notice will be provided. Additional details will be discussed during the interview process.

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

Additional Information

Please provide a cover letter with your application.

Please note:

• Harvard University requires pre-employment reference and background screening. 
• We are unable to provide work authorization and/or visa sponsorship. 
• This position has a 90-day orientation and review period.

More about FAD:
Within and across the University, we aim to be exemplary colleagues, trusted partners, valued advisors, and agents of positive change. 

Within our own community, we aspire to:

• Engage with respect, honesty, and integrity 
• Cultivate equity, diversity, inclusion, and belonging 
• Welcome innovation, collaboration, and flexibility 
• Enjoy our work, grow professionally, and aim for the extraordinary 

 Learn more about Financial Administration (harvard.edu) and our eight reporting units. 

Benefits
We invite you to visit Harvard's Total Rewards website to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Job Function
Finance

Department Office Location
USA - MA - Cambridge

Job Code
FN0061 Financial Administration Dir

Work Format
Hybrid (partially on-site, partially remote)

Department
Risk Management & Audit Services

Sub-Unit
------------

Time Status
Full-time

Salary Grade
061

Union
00 - Non Union, Exempt or Temporary

Pre-Employment Screening
Education, Identity

Commitment to Equity, Diversity, Inclusion, and Belonging
Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

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