Business Operations Associate II (Fiscal Grant Support), UMKC The Collaborative to Advance Health Services, 86158
The Collaborative Center to Advance Health Services (the Collaborative) at the School of Nursing and Health Studies is a mission-driven, passionate, inclusive team of interdisciplinary public health advocates, researchers, educators, and managers at the University of Missouri-Kansas City. We write, develop, and implement grant-funded projects that support our overall mission - to advance health and wellness by bringing research to practice, supporting organizations through change processes, and providing high quality training and technical assistance to the healthcare workforce.
People who thrive in the Collaborative are self-directed critical thinkers willing to learn the ropes before taking the reins. Our environment is fast-paced and ever-changing. Strong candidates will be quick learners and nimble multi-taskers. Our team members expand their creative, problem-solving wings as they grow in their roles; however, creative work is often paired with multiple and competing demands and due dates. Our most successful and satisfied team members are well-rounded and able to embrace a range of work responsibilities. We believe all people deserve access to high-quality health services. If you are passionate about this vision too, you will fit in with this team!
Grant funding must be carefully tracked and managed post-award. This position will be a member of the Collaborative's fiscal team and will carry out a range of duties, including:
- Track expenditures against grant budgets and report fiscal activities to the appropriate grant Principal Investigator (PI); document activities and processes to comply with audit and reporting requirements; and identify and partner to resolve problems/issues.
- Ensure that financial activities involving grant funds (federal and other fund sources) are accounted for and in-compliance with rules and regulations (GAAP, 2CFR, OMB circulars, policies and procedures). Ensure compliance with all grant requirements, including federal, state, and local regulations.
- Utilize university approved fiscal software to schedule invoices for payment and input reimbursements
- Work closely with program staff to manage grant funds and ensure that they are used effectively and efficiently.
- Under the direction of the Associate Director of Fiscal Operations, serve as a liaison with the university Office of Research Services and the grant sponsor management offices of outside institutions for matters related to incoming and outgoing contract execution, accounts payable and accounts receivable.
- Prepare documentation for and participate in grant project team meetings during fiscal on-site visits (or the virtual equivalent) by grant funding agencies; participate in other meetings with funders and constituents.
- Prepare and/or assist with preparation of grant budgets, budget narratives, continuation applications, annual reports, spending plans, budget modifications, sub-awardees contractual agreements and amendments, purchase orders, and consulting agreements.
Bachelor's degree and/or an equivalent combination of education and experience, and at least 3 years of experience from which comparable knowledge and skills are acquired.
Bachelor's degree in business, accounting, public administration, or other degree related to area of work, or an equivalent combination of education and experience. Prefer individuals with experience working with DHHS grants. Familiarity with SAMHSA, HRSA, CDC, OPA or other federal grant programs and experience in a higher education environment are preferred.
We are seeking individuals who possess the following skills and abilities:
- Exceptional time management skills
- Excellent analytical and problem-solving skills
- Detail oriented and conscientious
- Must embody a high level of dependability and responsibility
- Must be articulate and professional, exercising tact and good judgement in oral and written communication
- Must be able to manage a high volume of written correspondence, primarily via email, with internal and external constituents, manage a high volume of financial documentation, and learn to adapt to changing processes and procedures
- Must exercise cultural humility with the ability to work effectively with others from diverse cultural, professional, and educational backgrounds
- Must be innovative and creative in problem solving, developing tools, and implementing processes to facilitate the day to day needs of the organization and to present comprehensible financial data to internal and external constituents
- Must be able to work independently with minimum supervision
- Must be proficient in the use of Adobe Acrobat Professional and Microsoft Office programs, including a strong knowledge of Excel. Experience or familiarity with PeopleSoft or a similar program is preferred but not required.
$25.00 to $29.00 per hour commensurate with education, experience, and internal equity.
Equal Employment Opportunity
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In your application materials, please discuss your experiences and expertise that support these values and enrich our missions of teaching, research and engagement.
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