Job Listings

Accounting Operations Manager

Harvard University
Job Location:
Cambridge, 02138
Business and Financial Services
Harvard Medical School


Position Description
This position will report to the Associate Director of Accounting of the Harvard Medical School, and will manage a staff of three. This position manages the month and year-end closing processes, ensuring accuracy, completeness, reasonable documentation, and ongoing identification of areas for improvement. Assesses school and department-level internal controls, considers University standards/best practices, and implements and operationalizes control improvements. Develops and/or enhances, implements, and oversees compliance with other school and University-level accounting/financial policies and procedures.

This role requires both a strong attention to detail and problem-solving skills, as well as the ability to work collaboratively with finance staff (with varying degrees of accounting experience or knowledge of processes and procedures) across all parts of Harvard Medical School and Harvard University.

Job Specific Responsibilities:

  • Manage the month and year-end closing processes, ensuring timeliness, accuracy, and completeness of transactions. Ensure completeness of all tasks on the closing checklist, and meet regularly with team members to review the completeness of deliverables, including Central quarterly reconciliation and reporting requirements.
  • Maintain a strong internal control environment by ensuring compliance with university policy and procedures, including review, analysis, revision, and documentation of policies and procedures.
  • Responsible for effective staff management, including hiring and orientation, training and development, workflow and performance management, and the promotion of an inclusive and innovative work environment. Provides mentoring to the team and identifies professional development opportunities.
  • Perform complex analyses relating to the University's quarterly checklist, including year-over-year balance sheet variances.
  • Review journal entries to record or adjust accounting transactions in accordance with GAAP, HMS, and university policies. Ensure financial compliance with University policies and procedures, audit and accounting disclosure requirements, and applicable legal rules and regulations.
  • Preparation of Affiliate tubs Federal Form 990 tax returns and Massachusetts form PC.
  • Collaborate on the development of new accounting procedures within HMS that support University-wide policies and initiatives.
  • Ensures that customer questions/problems are responded to and resolved in an expeditious manner to deliver excellent customer service.
Basic Qualifications
  • Bachelor's degree in Accounting or equivalent work experience required
  • Minimum of 7 years' relevant work experience
  • Supervisory experience
Additional Qualifications and Skills
  • Experience using general ledger and financial systems
  • Must have strong analytical, problem-solving, and customer problem-resolution skills
  • Need to be able to work with administrators across multiple HMS departments, with varying knowledge of finance and accounting
  • Must have a take-charge ability and excellent judgment in determining and leveraging resources
  • Must have the ability to work effectively in teams, independently, and with other operating managers
  • Be able to communicate with finesse and diplomacy
  • Building partnerships across HMS and HU is critical to success
  • Knowledge of Microsoft Office Suite, advanced Excel skills
  • Advanced knowledge of accounting principles
  • Demonstrated experience with financial systems and data query tool
Certificates and Licenses
  • CPA Preferred
Additional Information
A cover letter is highly encouraged as part of the application process.

Due to the needs and demands of our business during year-end and financial deliverables, vacation requests between mid-June and mid-August will not generally be approved. Outside of this time period, vacation time must be requested well in advance and there maybe be times when an employee's request may be denied due to operational necessity within our unit.

This position is based in Boston and some in-person on-campus work will be required, and flexible/remote work is an option. Any remote work must be performed in a state in which Harvard is registered to do business (CA*, CT, GA, IL, MA, MD, ME, NH, NJ, NY, RI, VA, VT, and WA). Individual flexible and remote work options for this role will be discussed during the interview process. *Note: Harvard employees working in California must be exempt.

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.

The Harvard Medical School is not able to provide visa sponsorship for this position.

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We invite you to visit Harvard's Total Rewards website to learn more about our outstanding benefits package, which may include:
  • Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
  • Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
  • Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
  • Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
  • Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
  • Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
  • Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
  • Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
  • Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
Job Function

Department Office Location
USA - MA - Boston

Job Code
F0058M Accounting Mgt IV

Work Format
Hybrid (partially on-site, partially remote)



Time Status

Salary Grade

00 - Non Union, Exempt or Temporary

Pre-Employment Screening
Credit, Criminal, Education, Identity

Commitment to Equity, Diversity, Inclusion, and Belonging
We are committed to cultivating an inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. Harvard Medical School Mission and Community Values

EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.
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