Office Specialist
Posting Number: req17638
Department: Transfer Credit & Articulation
Location: Main Campus
Address: Tucson, AZ USA
Position Highlights
The Office for Transfer Credit and Articulation is seeking applicants to fill the position of Office Specialist. This position encompasses various tasks including fielding questions via telephone calls, e-mail, and walk-ins, routing inquiries to appropriate team members, referring students to the Advising Resource Center on the 2nd floor where appropriate, assisting with the director's calendar, note-taking at meetings, adding/editing content on the unit's website, reconciling office expenses, and other duties as assigned.
Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!
The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.
Accepting a new position is a big life step. We want potential candidates and their families to be able to make informed decisions. Candidates who are considering relocation to the Tucson area, and have been offered an on-site interview, are encouraged to use the free services offered by Above & Beyond Relocation Services (ABRS) . Ask your department contact to be introduced to ABRS prior to your visit.
Duties & Responsibilities
- Provides general assistance and information to students, stakeholders, and departments including information about transfer, the functions of the office, and refers people appropriately based on their identified needs.
- Confers with team members with questions about where to send students and also provides team members with advance notice of challenges students may be encountering, so that solutions are prepared expediently for the students.
- Assists building manager with certain responsibilities such as building access, managing pick-up of surplus items in building, keeping supply room organized and stocked, handling ordering water, and coordinating with building occupants to maintain clean common areas such as appliances and refrigerator.
- Handles financials such as ordering office supplies, renewing subscription services, and scheduling and paying for events.
- Prepares various documents and communications including correspondence and meeting minutes, as well as transcribing and interpreting various qualitative information, such as survey feedback, and/or general feedback.
- Adds and edits content on the unit's website.
- Requires minimal supervision
Knowledge, Skills, and Abilities
- Excellent verbal and written communication skills
- Strong customer service skills
- Highly organized
- Proficient in MS Word and Excel
- Familiarity with websites and chat functions within websites
- Understands both individual competency and as well as contributions in a team environment
- An interest in the higher education environment and supporting students, administrators, faculty, and team members
Minimum Qualifications
- High school diploma, or equivalent learning attained through experience is required.
Preferred Qualifications
- Some college and 1 year of experience in administrative support role.
FLSA: Non-Exempt
Full Time/Part Time: Full Time
Number of Hours Worked per Week: 40
Job FTE: 1.00
Work Calendar: Fiscal
Job Category: Organizational Administration
Benefits Eligible: Yes - Full Benefits
Rate of Pay: $16.50
Compensation Type: hourly rate
Grade
3
Career Stream and Level
OC1
Job Family
Administrative Support
Job Function
Organizational Administration
Type of criminal background check required: Name-based criminal background check (non-security sensitive)
Number of Vacancies: 1
Contact Information for Candidates
Shelley McGrath (smcgrath@arizona.edu)
Open Until Filled: Yes
Documents Needed to Apply: Resume and Cover Letter
Diversity Statement
At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As a Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.
