Job Listings

ATC Document Production Specialist

Harvard University
Job Location:
Cambridge, 02138
Administrative Assistants
Faculty of Arts and Sciences


Job Summary

Education Support Services (ESS) provides world-class audiovisual and instructional support, event and media production, training, and consulting services to faculty, staff, and students in the Faculty of Arts and Sciences (FAS).  The team supports the school's mission by delivering premium technology offerings that enhance and creatively advance the teaching & learning environment.  ESS is comprised of six service groups: Teaching & Learning Support, Design & Engineering, Event & Media Production, Language Center, Assistive Technology Services, and Piano Technical Services.  The Assistive Technology Center provides academic support for non-neurotypical students and students with disabilities at Harvard University. 

The Assistive Technology Center (ATC) provides essential support and technology for students with disabilities in Harvard College, Harvard John A. Paulson School of Engineering and Applied Sciences (SEAS), and the Graduate School of Arts & Sciences (GSAS)  (as referred by the Disability Access Office).  The ATC also supports the needs of students at Harvard's Graduate Schools as referred by their Local Disability Coordinators.  The ATC works closely with Harvard's Libraries, University Disability Resources, the Digital Accessibility Group, the Academic Technologies Group, and other stakeholders around the university.

Position Description

The ATC Document Production Specialist will assist the ATC staff with ensuring that student course materials are converted to accessible formats for students with disabilities, in accordance with the Americans with Disabilities Act (ADA).  This job may include online and in-person library research, scanning books from hardcopy, creating, and editing PDF files, using Optical Character Recognition (OCR) Software to convert materials, proofreading OCR output for errors, and creating and formatting Microsoft Word documents.  They may also be called on to create tactile graphics, provide image descriptions, or create audio files using text-to-speech software.  They will perform data entry tasks to track their own work or the work of colleagues and may be asked to proofread the work of colleagues and contingent workers. Some overtime may be required at peak production times at the beginning of each semester.

Basic Qualifications

Three or more years of related experience including editing/proofreading or document remediation. Education beyond high school may count toward experience.

Additional Qualifications and Skills
  • Experience Editing/proofreading or document remediation preferred
  • Ability to work independently with minimal supervision
  • Experience with Optical Character Recognition desirable
  • Competency Math and LaTeX expertise or Foreign Language expertise desirable
Physical Requirements

Requires typing and mouse use.

Working Conditions

Work Format:  On-site:  This position is based in Cambridge, MA and most work is done in the office.  There may be material to pick up or return to the library or attendance at meetings on campus at other locations.

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

Additional Information

There are two openings available for this position.

These positions include 35 hours per week of work over ten months per year with a two-month, unpaid seasonal leave of absence.  The ten-month annual schedule will begin approximately one to two weeks prior to the start of the fall term.

To be considered for this position, applicants must include a cover letter that specifically states their experience with technology, editing, or in an academic environment.

We regret that we are unable to provide visa sponsorship for this position.

All formal written offers will be made by FAS Human Resources.

We invite you to visit Harvard's Total Rewards website to learn more about our outstanding benefits package, which may include:
  • Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
  • Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
  • Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
  • Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
  • Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
  • Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
  • Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
  • Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
  • Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
Job Function
General Administration

Department Office Location
USA - MA - Cambridge

Job Code
403033 Staff Assistant III

Work Format

Education Support Services

Administration and Finance

Time Status

Salary Grade

55 - Hvd Union Cler & Tech Workers

Pre-Employment Screening

Monday - Friday,  9-5

Commitment to Equity, Diversity, Inclusion, and Belonging
Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.
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