Job Listings

Administrative Support Assistant I (Part Time)

The University of Arizona
Job Location:
Tucson, 85724
Administrative Assistants

Posting Number: req17641

Department: Geosciences

Location: Main Campus

Address: Tucson, AZ USA

Position Highlights

The Department of Geosciences seeks an Administrative Support Assistant I (Part-Time) to serve as the first point of contact and provide administrative support to the department's faculty, staff, and students.

This front desk position requires a high degree of professionalism, excellent communication and customer service skills, along with the ability to multi-task and prioritize.

The Geosciences Business Office is a fast-paced and lively environment. The successful candidate will be able to work independently and take initiative. This is an excellent opportunity to learn the varied business office practices and processes of UArizona.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Duties & Responsibilities

Department Administrative Support:

  • Monitor inventory and order supplies via
    purchasing card or purchase requisition.
  • Monitor copier room for inventory of supplies;
    responsible for reporting any maintenance concerns on office equipment.
  • Monitor department lounge for inventory of
    supplies; responsible for reporting any maintenance concerns.
  • Initiate Facilities Management requests,
    coordinating with building manager as needed.
  • Initiate requests to Department IT for technical
    issues in conference rooms or classrooms.
  • Maintain department room schedule calendars and usage.
  • Distribute mail, coordinate FedEx shipments, and
    maintain department mailboxes.
  • Perform other clerical tasks such as preparing
    correspondence, faxing, scanning, copying, organize
    and maintain cloud-based filling as needed.
  • Maintain departmental motor pool files and process
    departmental motor pool rentals for research, field trips, and outreach
  • Assist development staff with drafting donor communications.
  • Assist faculty and staff with special projects as needed.
  • Other administrative duties as assigned.

Financial Document Processing:

  • Prepare and submit financial transactions in UAccess Financials including, but not limited to, Disbursement Vouchers (DVs) for employee expense reimbursements (non-travel related), procurement requisitions through Shop Catalogs, and external vendor payments.
  • Address any questions or requests for additional
    supporting documentation from Financial Services, UA Foundation or other
    central units relating to documents submitted.
  • Other duties as assigned.

General Front Desk Operations:

  • Oversee the daily task assignments of student
    workers and serve as primary back-up on their tasks if needed.
  • Greet department visitors and direct and/or assist
    as needed.
  • Maintain front office appearance and cleanliness.
  • Update front office procedures with current
  • Responsible for securing the doors at 5:00 pm on all business days.
  • Other duties as assigned.

Minimum Qualifications

  • High school diploma or equivalent, or equivalent learning attained through experience.

Preferred Qualifications

  • Experience with Microsoft Office Suite (Word, Excel, MS Teams, Outlook, PowerPoint).
  • Experience providing customer service.
  • Experience with University systems (i.e. UAccess Financials).

FLSA: Non-Exempt

Full Time/Part Time: Part Time

Number of Hours Worked per Week: 25

Job FTE: 0.625

Work Calendar: Fiscal

Job Category: Organizational Administration

Benefits Eligible: Yes - Full Benefits

Rate of Pay: $16.50-$19.91 DOE

Compensation Type: hourly rate



Career Stream and Level


Job Family

Administrative Support

Job Function

Organizational Administration

Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Number of Vacancies: 1

Contact Information for Candidates

Pat Waters |

Open Until Filled: Yes

Documents Needed to Apply: Resume and Cover Letter

Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As a Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

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