Director of Facilities and Operations
Under the direction of the Dean for Administration and Finance, the Director of Planning and Facilities for the Harvard School of Dental Medicine (HSDM) is responsible for all facilities, operations management and planning to include office, classroom, research, lab and common space. The Director coordinates all strategic space and capital project planning, real estate, design, engineering, construction, facilities maintenance, energy management, emergency planning and various campus services. The Director will continue to develop and foster long-term relationships with multiple major partners across the University, which include Harvard University Campus Services, the Harvard Medical School (HMS) Campus Planning and Facilities Office, the Harvard School of Public Health.Position Description
- Leads staff and manages an operating budget of $5.9M and annual capital budget of $1-4M.
- Plans, gains approval, and executes new capital projects and other improvements. Responsible for the creation of short and long-term facilities plans. Provides oversight of the real estate and leasing portfolio in close coordination with the University related offices. Determines property conditions and makes recommendations on property improvements.
- Ensures compliance with physical space and operational regulatory requirements (e.g., OSHA, EPA, ADA) in conjunction with EH&S and Dean of A&F.
- Serves as a member of the Dean for Administration and Finance's senior staff and participates as the representative on community-and university-wide planning groups, and neighborhood activities related to the planning, inter-institutional coordination, and improvement of the Longwood Medical Area (LMA).
- Works closely with senior leadership and department chairs to align strategic priorities and projects for HSDM through robust engagement and planning for the realization of short- and long-term goals. Works closely with colleagues to ensure the integration of programmatic, facilities, risk management, and financial planning; develop and deliver physical planning presentations for leadership, administrative, and faculty audiences; and perform a consultative function for program planning and evaluation for academic and administrative departments including supporting space planning needs.
- Supervises the management of physical facilities and campus services (e.g., energy, maintenance, security, etc.)
- Manages and schedules contracted trades, vendors, other university departments providing mechanical, electrical, and plumbing (MEP) / Life Safety Fire Alarm, Fire Protection. Locks/Keys, Access Control System, Energy Management System, Security, Landscaping, Trash/Recycle, Carpentry, Paint, and other services to HSDM. Manages various service contracts and evaluates vendor performance.
- Oversees emergency management and response for HSDM in close collaboration with LMA schools and Central Administration. Ensures emergency management protocols are maintained, team members are trained including regular desktop exercises and coordinates planning and response to emergency events.
- Guides the long-term sustainability vision, mission and operating principles to meet the University and City of Boston Sustainability goals for energy, design and health environment.
- Ensures timely and informed decisions are made in support of HSDM's mission, vision and strategic goals; works collaboratively with clinical, educational, research, and functional programs to generate shared institutional knowledge as the basis for effective stewardship and development of the HSDM's physical resources; and works closely with HMS, University Offices and HSDM Stakeholders on a regular basis.
- Makes effective hiring decisions, sets expectations, and clarifies roles and responsibilities of direct and indirect reports. Provides regular and timely guidance and performance feedback to direct and indirect reports. Effectively communicates and shares relevant information to staff. Regularly aligns the evolving needs and goals of the organization with the evolving abilities and goals of staff. Plans and supports the development of individuals' skills and abilities. Effectively identifies and actively works to resolve conflicts between individuals and groups, engaging all resources available.
- Contributes to the mission and vision of HSDM and models the School's core values in all facets of the work.
- Performs other related duties as assigned or requested.
- Bachelor's degree in a related field required.
- At least 8 years of related professional experience in facilities and planning.
- Strong oral and written communication skills.
- Excellent judgment, problem-solving, time management, and organizational skills.
- Ability to effectively balance and perform complex projects simultaneously, often with competing deadlines, and adjust priorities accordingly.
- Knowledge of Microsoft Office Suite.
- Ability to respond to facilities-related emergencies off hours, as necessary.
- An advanced degree in management, architecture, engineering or planning is strongly preferred.
- Experience in a higher education setting.
- Ability to perform the essential functions of the position with or without reasonable accommodation.
- Ability to successfully pass a comprehensive background check at hire.
- Work is performed in an office setting with obligations indoors and outdoors related to facilities
- Sitting, standing, and walking for extended periods of time is necessary
- Any remote work must be performed in a state in which Harvard is registered to do business. In order to be on Harvard payroll, you must reside in one of the following states - CA (exempt employees only), CT, GA, IL, ME, MD, MA, NH, NJ, NY, RI, VT, VA, WA
- Individual flexible and remote work options for this role will be discussed during the interview process
COVID-19 Vaccines Requirement: The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.
Harvard School of Dental Medicine is not able to provide visa sponsorship or work authorization for this opportunity.
Commitment to Equity, Diversity, Inclusion, and Belonging: We are dedicated to being a community within which self-respect and mutual respect are understood and practiced, HSDM believes that compassion, fairness, and trust are fundamental values that enable our individual and collective well-being. We recognize the diversity of individuals within the community to be an essential ingredient to an inspiring, vigorous, and exciting culture. And we recognize that ethics and integrity provide the framework for all of our efforts. HSDM Mission, Vision, and Core Values.
Compensation Range: Salary is based on related experience, expertise, and internal equity. Generally new hires can expect compensation between the minimum and midpoint of the range.
Applications received by September 23, 2023 will receive priority review. Applications received after this date may not be considered if a sufficient applicant pool has been realized by the September 23, 2023 deadline.Benefits
We invite you to visit Harvard's Total Rewards website to learn more about our outstanding benefits package, which may include:
- Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
- Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
- Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
- Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
- Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
- Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
- Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
- Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
- Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
Department Office Location
USA - MA - Boston
329060 Facilities & Oper Manager
Hybrid (partially on-site, partially remote)
Administration and Finance
00 - Non Union, Exempt or Temporary
Credit, Criminal, Education, Employment, Identity
Monday - Friday, Full-time, 35 hours per week / Hybrid
Commitment to Equity, Diversity, Inclusion, and Belonging
Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.