Job Listings

Lubbock

35019BR

Position Description

Recognized as a "Great College to Work For - Honor Roll," TTUHSC provides much more than just a job!  Ready for a rewarding career where you can develop and grow?  Join us as we change the future of health care.

Values-Based Culture
Carnegie Classification
Hispanic-Serving Institution

Serves as the principal clerical and administrative support position to an administrative officer. This title is restricted for use in the office of a Dean, Associate Vice Chancellor/Associate Vice President, Vice Provost, or an administrative officer reporting directly to the Chancellor/President. Performs responsible and complex administrative support or technical program assistance work. Work is performed under general supervision from the administrator. Direct supervision of subordinate personnel may be included in the job responsibilities.

Campus
HSC - Lubbock

Department: President Lbk

Major/Essential Functions

• Assists the Executive Associate and Executive Chief of Staff with special projects and initiatives of the President's Office in support of the day-to-day operations of the President's Office.
• Drafts correspondence, reports, and memoranda for the President's Office.
• Identifies issues or problems associated with administrative matters within the office and researches solutions within specific areas.
• Fields and handles requests and inquiries from stakeholders for the President's Office.
• Supports general clerical responsibilities for the President's Office including processing travel, expense reports, answering phones, processing incoming and outgoing mail, and other needs as may be identified by the Executive Associate and Executive Chief of Staff.
• Drafts letters and messages on behalf of members of the President's Office, including memoranda, letters, emails, agendas, reports, briefing papers, and executive summaries.
• Supports communication functions, including presentations, talking points, memoranda and letters, for the President and President's Office.
• Assists the Executive Associate and Executive Chief of Staff with the management and day-to-day operations of the President's Office.
• Serves as an office resource for management and use of the President's Office phone system.
• Works with team members and understands technology resources to ensure successful facilitation of meetings and maintains department inventory for the Office of the President.
• Supports the management of front desk for general clerical duties, such as, answering department telephone in a professional manner and providing excellent customer service; greeting all students, visitors, constituents, and other stakeholders in a friendly and helpful manner; problem-solving complaints and issues; taking and responding to messages as appropriate; and processes outgoing mail, and sorts and delivers incoming mail.
• Assists the Executive Associate with a variety of logistics relating to organizing and facilitating meetings, conferences, and events.
• Assists with coordinating calendar for the office and arranges appropriate appointments in coordination with other executives at TTUHSC.
• Prepares documents in a timely manner, records incoming and outgoing communications, and maintains accurate records for the Office of the President.
• Keep up to date with job related training, such as tech buy, p-card, and travel guidance.
• Assists with purchasing, travel arrangement and reimbursement processing, reconciliation of procurement card transactions, and maintenance of related reports.

Occasional Duties
As assigned.

Required Qualifications
Bachelor's degree in clerical/administrative area. Two years progressively responsible administrative or related experience, including one-year supervisory experience. Additional job related experience may substitute for required education on a year-for-year basis.

Preferred Qualifications

• Three (3) years experience in an executive office setting.
• Experience with TTUHSC systems, processes, and operating policies; including relating to purchasing and travel.

Required Attachments
Resume / CV

Pay Statement
Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.

EEO Statement
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information or status as a protected veteran.

Jeanne Clery Act
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. To view this report, visit the TTUHSC Clery Act website.

Pay Basis: Hourly

Pay Grade Minimum
14.48

Pay Grade Maximum
32.48

Travel Required: Up to 25%

Does this position work in a research laboratory?: No

Air Force Specialty Code
3A1X1, 8A200

Army Military Occupational Specialty Code
36B, 42A, 56M

Marine Military Occupational Specialty Code
0111

Navy Enlisted Classification Code
AZ, RP, YN

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