Faculty Affairs, Senior Coordinator (Oro Valley, AZ)
Posting Number: req17604
Department: Vet Med Administration
Location: Outside of Tucson
Address: 1580 E. Hanley Blvd, Oro Valley, AZ 85737 USA
The University of Arizona's College of Veterinary Medicine invites applicants for the position of Faculty Affairs, Senior Coordinator. This position will report to the Senior Associate Dean of Academic Programs and Faculty Affairs and will be responsible for coordinating and assisting with all faculty-related actions in the College of Veterinary Medicine. This position is responsible for coordinating the Promotion and Tenure process for faculty, annual faculty performance reviews, faculty awards, new faculty receptions, searches, appointments, reappointments, and sabbaticals.
The successful candidate will ensure accuracy in all faculty personnel matters and collaborates with the Senior Associate Dean of Academic Programs and Faculty Affairs on projects to support the College's Executive Team and strategic initiatives. The Faculty Affairs, Senior Coordinator will be an integral resource for the college community regarding University and state policies and procedures on faculty actions, and will work closely with departments, the Provost's Office, the Vice Provost of Faculty Affairs, and the Senior Vice Provost for Academic Affairs.
This position also provides administrative support to the Senior Associate Dean of Academic Programs and Faculty Affairs.
The ideal candidate is one who takes pride in optimizing and maximizing work processes with a critical eye for detail and has strong oral and written communication skills. This is a position fit for a high-caliber professional who is forward-thinking, collaborative, proactive, and comfortable with evolving procedures in a start-up environment.
This is an in-person position at the Oro Valley campus.
Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!
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Duties & Responsibilities
- Manages and coordinates college-level faculty affairs processes including promotion and tenure reviews, annual performance reviews, sabbaticals, and related audits. Duties include the collection of all related documents (e.g., dossiers, applications) ensuring completeness of the information.
- Design and/or support faculty mentoring and community building opportunities which support the college's vision and mission.
- Design and/or support faculty and leadership in the development of policy and procedural guides (e.g., timelines, user guides, committee charges).
- Serves as the college-level administrator for the Faculty Portfolio system (Annual Profile [formerly UA Vitae] and RPT). Facilitates case/template set-up, workflow, and provisioning.
- Acts as the primary college resource for inquiries on policies or procedures related to faculty and acts as liaison between the college and central administration for faculty-related actions.
- Maintains mandatory promotion schedules, post-tenure audit schedules, sabbatical schedules, promotion clock delay lists, and faculty appointment information.
- Assists CVM Senior Associate Dean of Academic Programs and Faculty Affairs in appointing committee members, scheduling and participating in committee meetings (acting as a resource for policy and procedure questions and as a note taker), coordinating the distribution of documentation to committees, and assisting the Senior Associate Dean of Academic Programs and Faculty Affairs in completing packets and letters for the Dean's review.
- Provides administrative support to the Senior Associate Dean of Academic Programs and Faculty Affairs including calendaring, preparing documents and reports, maintaining records, composing internal and external stakeholder communications, travel arrangements, and reimbursements.
- Provide administrative support for travel arrangements and reimbursements for the Associate Dean for Clinical Relations and the Assistant Dean for Assessment Evaluation & Analytics.
- Oversees and assists with faculty-related events.
- Supports the Senior Associate Dean of Academic Programs and Faculty Affairs with the development of mentoring opportunities/programs for faculty.
- Manages the search and on-boarding process for new faculty.
- Assists with faculty awards nominations.
- May supervise, monitor, or coordinate the activity of other support staff.
Knowledge, Skills, & Abilities:
- Excellent organizational/project management skills.
- Bachelor's degree or equivalent advanced learning attained through professional level experience required.
- Minimum of 5 years of relevant work experience.
- Prior experience in Higher Education, working with faculty, and coordination of faculty affairs processes.
- Experience with Faculty Portfolio (Annual Profile [formerly UA Vitae] and RPT), UAccess, and document-sharing platforms (e.g., Box).
- Experience with policy and procedure interpretation and implementation.
- Experience with training and supporting users with business/IT systems.
- Experience managing workflow to strict timelines.
Full Time/Part Time: Full Time
Number of Hours Worked per Week: 40
Job FTE: 1.0
Work Calendar: Fiscal
Job Category: Academic Administration
Benefits Eligible: Yes - Full Benefits
Rate of Pay: $75,540 - $98,200
Compensation Type: salary at 1.0 full-time equivalency (FTE)
Career Stream and Level
Type of criminal background check required: Name-based criminal background check (non-security sensitive)
Number of Vacancies: 1
Contact Information for Candidates
Open Until Filled: Yes
Documents Needed to Apply: Resume and Cover Letter
At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As a Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.